36C26318Q9934-0002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-14-2018 None Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

Contract Officer 4801 Veterans Drive St. Cloud MN 56303

To all Offerors/Bidders

36C26318Q9934 09-05-2018

X X X 3680162-0256-854200-3223-656 0100501X7 The purpose of this Amendment is to provide the below information.

1. A recap of the Site Visit on September 11th is provided below.

2. Answers to the questions received are provided below.

3. There is no change to the Closing Date. Quotes are due by 2pm CST on September 19th.

4. All other terms and conditions remain the same.

Eric Zintek

SITE VISIT RECAP

Site Visit occurred on September 11th, 2018 at 10am.

· Met in Building 3 Room 207C.

· Sign-in sheet was passed around.

· Bob Klein is the project POC. Business cards were provided.

· Period of performance of the contract is 90 calendar days from notice of award. There will be no Notice to Proceed with this contract. Work may begin upon notice of award.

· The building amplifiers are all the same Dukane model.

· The new system does not need to have pre-recorded messages.

· The new system must be totally separate from the VA IT network.

· The new system must have a telephone interface module to connect to the VA’s phone system. The system is currently a Nortel CS 1000 PBX, but will be upgraded soon to a Cisco Unified Call Manager. As we do not know which system will be in place at the time of PA system installation, the new system must have the capability to connect to an analog system as well as a SIP system.

· Language in the statement of work about a Master Clock – if this would require connection to the VA IT network, then it is not required to provide this feature with the new system.

· “Code Blues” are paged as live messages through the phone system. The PA system does not need to have any features specific features for “Code Blues”.

· New cabling needs to be installed in ¾” blue EMT where cable tray is not available.

· The new system shall have a minimum 50% expandability from the current system.

· Parts and labor warranty is 2 years. Warranty does not apply to the existing speakers and cabling.

· The existing PA system head end and amplifiers are to be demolished as part of this contract.

· A waste management spec is not included in this project. Recycling reports are not required.

· The existing PA system head end in Building 108 was viewed.

· The fire alarm/fiber optic room in Building 4 was viewed.

· The fire alarm/fiber optic room in Building 1 was viewed.

· The fire alarm/fiber optic room in Building 48 was viewed.

· The existing amplifier in Building 48 was viewed.

QUESTIONS AND ANSWERS

QUESTION:

Will the contractor be held accountable if some of the existing PA speakers do not function after the new system is installed? Do we know that they all function now?

ANSWER:

VA is confident there is currently coverage in all areas. However, we cannot guarantee that every speaker is functioning. The contractor should plan to conduct test pages with the VA prior to switching over to the new system to verify the existing level of coverage is maintained.

QUESTION:

Are there current construction projects on campus that may add to or affect the existing PA system before this project begins?

ANSWER:

The contractor should expect to reconnect the speakers that are already connected to the existing amplifiers. If there are any additional speakers that are being installed with another project, that project will be required to connect to the amplifier, whether existing or new.

QUESTION:

What is the VA’s requested project start time considering the potential time required for submittal approval and NTP?

ANSWER:

Period of performance of the contract is 90 calendar days from notice of award. There will be no Notice to Proceed with this contract. Work may begin upon notice of award.

QUESTION:

Is full-time on-site job supervision by the general contractor required?

ANSWER:

No. However, there does need to be an OSHA competent person on site who has the authority to take prompt corrective measures, in accordance with spec 01 35 26.

QUESTION:

Are there any specific areas that you are aware of that will require ICRA setup at this time other than the hallways and areas that we may have to pull fiber/cable into?

ANSWER:

No. The fire alarm and mechanical rooms do not require the use of a portable ceiling access module. Only areas open to the public or staff will require this. See section 01 35 26 for all ICRA requirements.

QUESTION:

What is construction budget, or estimated cost?

ANSWERS:

This is a commodities procurement, not a construction project. The VA does not provide budgets or estimates for commodities purchases.

QUESTION:

Is bonding required?

ANSWER:

No bonds are required, this is a commodity purchase with installation.

What is the required percentage of performance of the work by an SDVOSB contractor?

ANSWER:

This is a commodity purchase with installation, per VAAR 852.219-10 and 13 CFR §125.6, 50% of the performance must be completed by a SDVOSB vendor.

QUESTION:

What is the approximate distance from each existing amplifier location to the fire alarm/fiber optic room in each building?

ANSWER:

· PA System Head End (Building 108) to Building 1 Fire Alarm Room – 150’

· PA System Head End (Building 108) to Building 4 Fire Alarm Room – 130’

· Building 2 Amplifier to Building 2 Fire Alarm Room – 70’

· Building 28 Amplifier to Building 28 Fire Alarm Room – 110’

· Building 29 Amplifier to Building 29 Fire Alarm Room – 140’

· Building 48 Amplifier to Building 48 Fire Alarm Room – 20’

· Building 49 Amplifier to Building 49 Fire Alarm Room – 70’

· Building 50 Amplifier to Building 50 Fire Alarm Room – 50’

· Building 51 Amplifier to Building 51 Fire Alarm Room – 100’

· Building 118 Amplifier to Building 118 Fire Alarm Room – 10’

QUESTION:

Talkback is not a function of a Public-Address System, this is typically a function of an intercom system. What is the purpose of the talk back amplification? How is it to be used?

ANSWER:

Disregard this requirement. This language was mistakenly copied into the statement of work.

QUESTION:

Please describe required night ringer functionality? Will a contact closer be provided for this functionality? How will the paging system get notified to trigger a zone group?

ANSWER:

Disregard this requirement. This language was mistakenly copied into the scope of work.

QUESTION:

Could you please clarify the intended functionality of pattern and echo code calling? Is this describing integration with nurse call code blue?

ANSWER:

Disregard this requirement. This language was mistakenly copied into the scope of work.

QUESTION:

Could you please clarify the intended functionality of relay drivers? Manual open/close relays are available – is this an option?

ANSWER:

Disregard this requirement. This language was mistakenly copied into the scope of work.

Confirm the scope of the work is to replace the head end and 8 listed remote amplifiers, and that each of the 32 buildings listed for coverage should be its own zone.

ANSWER:

This is correct. The only exception is that speaker cabling for buildings 11, 57 and 109 are daisy-chained into 1 homerun to the head end, so they will have to be on 1 zone. Also 1 adjustment on the buildings listed for coverage: Building 112 does not have existing coverage, this should be changed to Building 92. The following is a list of where each building’s speaker cabling is landed:

· B108 Head End: 1, 1A, 3, 4, 5, 6, 7, 8, 9, 10, 11/57/109, 14, 54, 57, 88, 92, 95, 108, 109

· B2 Amp: 2

· B28 Amp: 28, 111

· B29 Amp: 29

· B48 Amp: 48

· B49 Amp: 49

· B50 Amp: 50

· B51 Amp: 51, 96, 116

· B118 Amp: 118

QUESTION:

Could you provide a spec for the new fiber optic cabling?

ANSWER:

Product data sheet for the existing fiber optic cabling is attached. New fiber optic cabling should meet or exceed the characteristics of the existing fiber optic.

See attached document: Fiber Optic Cabling.