36C26318Q0552-001.docx

36C26318Q0552

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Provided on Task Orders

05-15-2018 Travis Johnson 605-333-6822 05-24-2018

Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

X

812332 $38.5 Million

X

N/A

Sioux Falls VA Health Care System

NETWORK 23 CONTRACTING OFFICE

Tungsten Network (previously OB10) Electronic Invoicing System Refer to VAAR Clause 852.232-72

Laundry Services for the Sioux Falls VA Health Care System located at 2501 W. 22nd St, Sioux Falls, SD 57105. See SOW for specifications.

Period of Performance:

Base Period: 06/01/2018 - 05/31/2019 Option Period 1: 06/01/2019 - 11/30/2019 Option Period 2: 12/01/2019 - 05/31/2020 Option Period 3: 06/01/2020 - 11/30/2020 Option Period 4: 12/01/2020 - 05/31/2021

This solicitation will result in a Fixed Price Indefinite Delivery Indefinite Quantity(IDIQ) Contract.

The Service Contract Act applies to all services provided under the resulting task order(s).

Provided on Task Orders one

Travis Johnson

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C263 Travis Johnson Department of Veterans Affairs

NETWORK 23 CONTRACTING OFFICE

2501 W. 22nd St.

Sioux Falls SD 57105

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Tungsten Network (previously OB10) Electronic Invoicing System Refer to VAAR Clause 852.232-72 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

The total minimum amount VA will order from the resulting contract shall be $30,000.00 per the lifetime of the contract. The total maximum amount VA will order from the resulting contract shall be $1,000,000.00 per the lifetime of the contract

ITEM INFORMATION

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B.3 Performance Work Statement (PWS) for Laundry Services DESCRIPTION: The Sioux Falls VA Health Care System has a temporary need for contracted Laundry Services due to major repairs being done to the Laundry Room on site. They are requesting a base year with 4 six-month option periods. The contractor shall furnish all labor, equipment, supervision, management, supplies, bulk delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for the Department of Veterans Affairs Sioux Falls VA Health Care System (SFVAHCS). All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery of items by contractor personnel. These services are in support of a patient care programs.

Services are required Monday through Friday. SFVAHCS is required to provide 24-hour operations essential to patient care and contractor services turn-around shall be performed accordingly to support SFVAHCS operations.

All services shall be provided FOB at SFVAHCS locations identified elsewhere in this contract.

SITE VISIT: A site visit will be conducted by the VA staff as part of the Responsibility Determination post solicitation.

CONTRACTOR PICK-UP AND DELIVERY HOURS: Pick-up and delivery schedule shall be coordinated with the COR. Schedule modification/alteration opportunities, which would improve operations and turn-around time, without major interruption to either contractor or the Government, shall be negotiated between the Contractor and CO and shall not be implemented until all parties have concurred.

ESTIMATED QUANTITIES: Historical data is provided in Section 6. However, it is impossible to determine the exact quantities during the contract term. The offeror whose offer is accepted will be required to provide all services during the contract term.

CONTRACT AWARD: The Government contemplates award of a single Fixed-Price Indefinite Delivery Indefinite Quantity(IDIQ) contract resulting from this solicitation. Contract period will be 12 consecutive months from the date of award, with 4 six-month option periods in accordance with the terms and conditions defined herein.

Section 1 - GENERAL INFORMATION

1.1.1.1. The work required by this Performance Work Statement (PWS), consists of the contractor furnishing the physical laundry plant (at an off-site location), all labor, supervision, management, management support, supplies, equipment*, ancillary equipment, vehicles and materials necessary for accomplishment of complete laundry/linen services, as described in Section 5.

1.1.1.2. All workmanship shall be in accordance with practices established by the Association for Linen Management (ALM), Drycleaning and Laundry Institute International (DLI) and other accepted industry standards. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by The Joint Commission (TJC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space*. Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as shown in Section 7.

*The Laundry Plant layout/design should incorporate a “design for asepsis” where by clean linen does not come into contact with soiled linens nor share the same physical space, thus avoiding cross-contamination or reintroduction of bacteria once processed.

1.13.5. Clean linen will be processed and packaged as specified in Section 5.

1.13.6. Contractor’s personnel shall clean the linen transport vehicle with a tuberculocidal germicide/disinfectant, which has been approved by the COR.

Must. This word is used in connection with the Contractor and specifies that the provision is binding.

Sanitary. In a clean state, protected from the contamination of pathogenic organisms.

Service. A job performed to the standard and within the acceptable quality level. The Contractor must do the specific job, meet the standard, and meet the acceptable quality level before performance is acceptable and the Contractor is paid.

Serviceable Articles. Articles usable in their current condition, or restorable by economically justified repair methods to usable condition.

Shall. This word is used in connection with the Contractor and specifies that the provision is binding.

Surgical Linen. Linen utilized by surgical and / or specialized units. Normally blue or green linen.

Surveillance Plan. An organized written document used for quality assurance surveillance.

Section 3 - Government Furnished Property and Services

3.1. Materials:

3.1.1. The Government will provide forms, publications and services specifically identified in this contract as Government furnished.

3.1.2. Fair/wear/tear or unserviceable condition of specialty items will be determined by the COR.

3.1.3. The Government will provide restroom and hand washing facilities for Contractor employees to wash their hands following exposure to blood or other body fluids while at SFVAHCS.

3.1.4. The Government will provide facility passes for Contractor’s employees as necessary to fulfill provisions of this contract.

3.1.5. The Government will provide a detailed list of specialty items to be laundered.

Section 4 - Contractor Furnished Items

4.1. Materials. Contractor shall furnish all materials necessary to perform the tasks specified in the contract except to the extent specified in Section III. The Contractor shall secure all materials and supplies that comply with Local, State and Federal environmental laws.

4.2. Vehicles. The Contractor shall provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of Contractor and Contractor shall not be relieved of contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

4.3. Linen. All Standard Linen Items which are commercially available, as listed in Attachment 1, and/or have been agreed to by the COR and Contractor.

4.4. Carts. Contractor shall maintain delivery linen carts in good repair for employee safety/ergonomics. Replacement or additional cart requirements shall be the responsibility of the Contractor. All carts shall be numbered and have empty weight indicated on both ends.

4.5. Rags. If available, salvaged items and or items to be used as rags when requested by the COR (i.e. terry material).

4.6. Reports and Data. The Contractor shall provide, in writing, to the COR the data and reports identified in Technical Exhibit 3.

4.7. Miscellaneous. The Contractor shall furnish other items as identified within this contract, such as, orientation and training, medical exams, procedures manual, quality control program, required data.

Section 5 - Specific Tasks

5.1. The Contractor shall accept for processing all textiles mentioned in this document. After processing all items are to be finished and delivered to the SFVAHCS in accordance with the terms outlined below.

5.1.1. Estimated 540,000 pounds (lbs) of textiles to be processed annually.

Textiles to include:

· General Linen (est. 400,000 lbs):

· Flat Sheets – Ironed and Folded

· Fitted Sheets – Bagged

· Pillow Cases – Bagged

· Thermal Blankets – Folded

· Cotton Blankets – Folded

· Mattress Pads – Folded

· Pajamas – Folded

· Patient Gowns - Folded

· Bath towels – Folded

· Wash Cloths – Folded

· Table Cloths – Ironed and Folded

· Isolation Gowns – Box-checked and Bagged

· Laundry Bags - Bagged

· Incontinent Pads – Folded

· Kitchen Towels – Stacked or Folded

· U.S. Flags – Ironed and hung on hangers

· Flannel Flat Sheets (Integrated Health) – Folded

· Flannel Fitted Sheets (Integrated Health) – Folded

· Flannel Pillow Cases (Integrated Health) - Bagged

· Mops/Rags/Etc. (est. 40,000 lbs):

· Microfiber Flat Mop Heads – Bagged

· Microfiber Dust Mop Heads – Bagged

· Microfiber Dust Wand Covers – Bagged

· Blue Cleaning Rags – Bagged

· OR/Surgical Textiles (est. 55,000 lbs):

· Blue Sheets – Ironed and Folded

· Blue Pillow Cases – Ironed and Folded

· Blue Rags (different from above) – Bagged

· Scrubs (OR) – Folded

· Thermal Blankets (same as above) – Folded

· Repositioning Slings – Folded

· Lifting Slings – Bagged

· Green X-ray Detectable Lint-Free Sterile Surgical Towels – De-linted, folded and sealed

· Blue X-ray Detectable Lint-Free Sterile Surgical Towels – De-linted, folded and sealed

· Uniforms (est. 25,000 lbs) – hung on hangers, Steam Finishing as Needed.

· Patient Clothing (est. 20,000 lbs):

· Labeled Clothing and Undergarments – Hung on hangers and/or bagged Unlabeled Clothing and Undergarments – Hung on hangers and /or bagged; Separated from labeled clothing and undergarments with inventory form attached.

5.2. Packaging:

1. Linen packaged in stocked carts and/or bulk by item according to quotas and established arrangement.

2. Items finished and placed on hangers are returned in a cart with a coat bar. They are placed on the hanger so identification number and size is showing, if any.

Section 6 - Applicable Regulations, Manuals, Specifications and Technical Exhibits Documents applicable to the PWS are listed below. These documents are mandatory. At the start of the contract the Government shall provide one copy of all mandatory regulations, manuals and specifications listed below to the Contractor. Supplements and amendments thereto, shall be updated and shall be in full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall be adhered to always. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up to date:

MIL-STD-105D

6.2.2. Technical Exhibit #2:

Contractor Furnished Reports

6.2.2.6. Detailed monthly statement of charges as stated in the Contract Terms and Conditions FAR Section 52.212-4. Invoice will also include a total dollar value of current textile inventory replacement costs and total dollar value of unexplained textile losses for the facility(s). The latter 2 items shall be provided as a notation on the total bill; however, payment will not be made without the required information.

6.2.2.7. Textile Care production information and cost report as found in VHA Handbook 1850.3 appendix B.

Designated Pick-Up and Delivery Locations SFVAHCS (Bldg. 5 Loading Dock) Attn: Textile Care Manager, EMS 2501 W 22nd Street Sioux Falls, SD 57105

SECTION 7. QUALITY ASSURANCE EVALUATOR (QAE) SURVEILLANCE PLAN

7.1. INTRODUCTION

7.2. HOW TO USE THE SURVEILLANCE PLAN

7.2.1. This surveillance plan has been organized to facilitate use by the QAE. It is the QAE’s responsibility to develop a monthly schedule for activities based on the surveillance plan’s requirements. The monthly schedule will be completed by the last workday of the preceding month and a copy will be submitted to a CO or other management official for information and review by an assigned workday of the month.