-12587.docx

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >$150K

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MINNEPOLIS VA POLICE RADIO REPLACEMENT FOR HENNEPIN COUNTY

56303 36C26318Q0117

PRESOL

N 515111 Department of Veterans Affairs Network Contracting Office 23 (NCO23) Contract Officer 4801 Veterans Drive St. Cloud MN 56303 Dean W Flanders Contract Specialist 320-654-7602 36C26318P0105 276,052.50 12-08-2017

ANCOM COMMUNICATIONS, INC.

795922582

1800 CLIFF RD E STE 17

BURNSVILLE

MN

55337 dean.flanders@va.gov Contract Specialist

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K)

Acquisition Plan Action ID: VA263-18-AP-0473

1. Contracting Activity: Department of Veterans Affairs, NCO 23, St. Cloud VA Health Care System, 4801 Veterans Drive, MN 56303. Organization Activity: Minneapolis VA Health Care System, One Veterans Drive, Minneapolis MN 55417, 618-18-1-5040-0002.

2. Nature and/or Description of the Action Being Processed: Purchase Order for Motorola APX-6500 700/800 Mid Power Mobile & the Motorola VA APX6000 Model 2.5 Digital Portable Radio Encrypted, 700/800 Mobile radios that will operate on Minneapolis VA Police 800MHz channels as well as the Saint Cloud VA Police and Hennepin County Sheriff Regionwide Public Safety Radio Communications System.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Contractor will supply 50 Motorola APX-6500 700/800 Mid Power Mobile & the Motorola VA APX6000 Model 2.5 Digital Portable Radio Encrypted, 700/800 Mobile radios for operation on the Mpls VA 800MHz, St. Cloud VA Police and Hennepin County Regionwide Sheriff Pbulic Safety repeated frequencies. Contractor shall furnish all labor, materials, hardware, software, programming and commissioning to provide new Minneapolis VA Police Mobile Vehicle Radio System that will operate on Minneapolis VA Police 800MHz channels as well as the St. Cloud VA Police and Hennepin County Sheriff Regionwide Public Safety Radio Communications System. Estimated cost:

4. Statutory Authority Permitting Other than Full and Open Competition:

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Minneapolis VA Health Care System is a member of the MN Metro Hospital Compact and also has dispatching duties for the St Cloud VA Police Department through the Regionwide Public Safety Radio Communications System. Connecting to this network is done through the Hennepin County Sheriff’s Department’s 800 MHz Motorola trunked network and allows the VA to meet regulations and Federal Requirements for narrow band frequency qallocations and to have direct interoperability with local law enforcement agencies. Ancom Communications is the only authorized Motorola Radio Communications that can furnish all labor, materials, hardware, software, programming and comminssioning to provide the Motorola APX-6500 700/800 Mid Power Mobile & the Motorola VA APX6000 Model 2.5 Digital Portable Radio Encrypted, 700/800 Mobile radios that will be compliant with the MPLS VA Police 800MHz channels as well as the St. Cloud VA Police & Hennepin Co Sheriff Regionwide Public Safety Radio Comm Systems.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Federal Supply Schedules, VETBIZ, Internet and NAC were searched. VETBIZ search resulted in one match only. GSA search resulted in one VOSB match. Neither vendors are authorized to work on the Hennepin County Network. While other vendors can provide the equipment portion of the requirement, Ancom Communications is the only authorized Motorola Radio Communications Representative that can provide the installation and programming to work on the Regionwide Public Safety Radio Communications Systems 800 MHz Motorola trunked network.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Unit prices are comparable to previous order to connect the St Cloud VA equipment to the system in 2014. St Cloud VA was for a purchase of only 3 units. After exclusion of the initial connection costs, the unit cost for the 2014 order is $5,666 per unit.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Federal Supply Schedules, VETBIZ, Internet and NAC were searched. This procurement is for equipment that must connect to the Regionwide Public Safety Radio Communications Systems 800 MHz Motorola trunked network available through the Hennepin County Sheriff’s Department. GSA and internet searches were conducted to determine vendors that could provide the Motorola equipment, install it, and connect it to the egionwide Public Safety Radio Communications Systems 800 MHz Motorola trunked network. While other vendors can provide the equipment p[ortion of the requirement, Ancom Communications is the only authorized Motorola Radio Communications Representative that can provide the installation and programming to work on the Regionwide Public Safety Radio Communications Systems 800 MHz Motorola trunked network.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Ancom Communications the Hennepin County authorized vendor for coding of the emergency public safety radio systems.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Agency will continue to monitor the Hennepin County coding requirements for other vendors authorized to work on the Hennepin Co Sheriff Regionwide Public Safety Radio Comm Systems..

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Customer

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer

b. One Level Above the Contracting Officer (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Approval Officer

OFOC SOP Revision 06 Page 4 of 4 Original Date: 03/22/11 Revision 06 Date: 08/30/2017