36C26227Q0106.docx

SUBJECT*

Reverse Osmosis, Deionization Equipment and PE Water Softene 2026-2027

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Naomi Meza naomi.meza@va.gov

(520) 792-1450 x 13785

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Long Beach VA Healthcare System

5901 E 7th Street

Long Beach CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this “Sources Sought” must be in writing. The purpose of the sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below.

Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS: 221310 – Water Supply and Irrigation Systems.

PSC: H246 – Equipment and Materials Testing – Water Purification and Sewage Treatment Equipment.

Responses to this notice shall include the following:

(a) Company name

(b) Address

(c) Point of contact

(d) Phone, fax, and email

(e) DUNS number

(f) Cage Code

(g) Tax ID Number

(h) Type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran owned small business

(i) Must provide a capability statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below.

(j) Provide estimated pricing if you were to price today.

The Veterans Health Administration (VHA) has a requirement at the Long Beach VA Medical Center, located at 5901 E 7th Street, Long Beach, CA 90822, for Reverse Osmosis, Deionization Equipment and PE Water Softeners Maintenance Service.

STATEMENT OF WORK

1. Project Title: Reverse Osmosis, Deionization Equipment and PE Water Softeners Maintenance Service

2. Background: The Long Beach VA Healthcare System (LBVAHCS) requires full-service maintenance to ensure the SPS critical water system meets AAMI ST108 standards. This Reverse Osmosis (RO) water system is used for reprocessing reusable medical equipment (RME).

3. Scope: Contractor shall, without exception, provide all hand tools, diagnostic test equipment, ladders, and anything else necessary to perform the work required to meet the scope. All services shall cover the following Government-owned equipment:

1 SCW Reverse Osmosis, Deionization Upright Skid

· 8000 gallon per day reverse osmosis 5.5 GPM

· 5, H5 4X40 thin Film Membranes staged 3-2 housed in Stainless housings

· 1, Fluid O Tech 4000 series Stainless Steel 10 GPM high pressure pump coupled to a 1.5 HP BALDOR motor 110/220-volt single phase TEFC Pretreatment:

· Soft Water feed Central Plant Softener supplied by others

· 1, Automatic Carbon 16X65 4 Cubic Foot 1.5” Clack control Valve

· 1, Cartridge Pre Filter, Big Grey 1”, 1-5 micron 20”X4.5 Big Grey Distribution Pumps:

· 2, GOULD’s 15SV3FG4C60 5 HP 3Phase 304 SS Vertical pumps

· 60 GPM @ 70 PSI

Storage Tank:

· 3,500 Gallon conical bottom 52”X81” DEN HARTOG

· Rotationally molded PE storage tank #CB0500-52, Metal Stand Post Treatment:

· 4, 1040 1.5 cubic foot Mixed Bed DI

· Running 2 online and 2 standby running in Series

· (Not part of sale exchange rental) Flow after RO to Storage Tank

· 7, 40” 5-micron Filters, Housed in 1 SHELCO multi housing 304

· Stainless steel 7FOS4

· 7, 40” Endotoxin Filters, housed in 1 SHELCO multi housing 304 stainless steel

· 7, FOS4

· 1, Ultraviolet Sterilizer’s Atlantic Model S 5000Crated at 83 GPM running at 60 GPM, 2” NPT Instrumentation/Resistivity/Flow/PLC Mounted in Electrical panel “Distribution Pumps”:

· 1, METTLER M800 2 channel Monitor 0-18 MEG/OHM

· 2, Resistivity Sensor ISM 0-18 Meg 4-20 ma output

· 1, Horner HE-XW1E6 7” HMI / PLC with 4 AI, 4 Digital inputs and

· 1, 0-10 PSI 4-20 ma transducer Storage level

· 1, 0-150 PSI 4-20 ma transducer Loop pressure Inline Analyzers in Metal Cabinet 120/220-volt single Phase:

· 1, Endotoxin online ENODSAFE NEXGEN MCS and system software

· 1, TOC online analyzer METTLER 6000i

· 1, Microbial online analyzer METTLER Bio burden 7000RMS

· 1, Wall Mount Control Panel HMI/PLC Horner

4. Standards to Adhere to: The Contractor shall adhere to AAMI ST 108 (https://blog.ansi.org/ansi/ansi-aami-st108-2023-water-quality-medical-devices/)

· Resistivity: 1,000,000 ohms/cm minimum

· Chlorides: < 10 μG/L max

· Sodium: < 10 μG/L max

· Silica: < 10 μG/L max

· Bacteria: < 10 cfu/ml subset A

· Endotoxin: < 10 EU/ml

· Gallons per day: 8000

· Distribution Loop Flow: 60 GPM @ 60 PSI

· Piping Material: SCH 80 PVC Interconnect piping, Stainless loop

5. Ongoing Support Services:

· Monthly Reverse Osmosis (RO) Service to include:

· Read Monitor and Log equipment performance

· Reverse Osmosis and Distribution

· Replace pre–Filter Big Grey 20” 5 Micron

· Check Automatic Carbon Filter pressure and Chlorine removal

· Check City water TDS and Hardness

· Change out pre-DI 2-1040 Mixed beds

· 4- 1040 Mixed Bed DI Monthly Usage

· 4- 1040 Mixed Bed DI Exchange

· Log Distribution Pump pressure

· Log Post Filters Pressure

· Log Quality, RO/DI

· 3 Quarterly Sanitization services to include:

· No Post Filters

· No UV Lamp

· 2 Bacteria (Supply and Return)

· 2 Endotoxin (supply and Return)

· 2 Semi-Annual Loop Sanitization services to include:

· 2 Hours MINNCARE or EQUAL Solution Loop Run, 4 Hour total shut down

· Labs

· 2 Bacteria (Supply and Return)

· 2 Endotoxin (Supply and Return)

· Replace Pre Filters 7, 40” 5 Micron Replace Post Filters 7, 40” .04 Endotoxin

· Replace UV Lamps (annually)

· Optional Monthly Labs:

· 2 Bacteria (Supply and Return)

· 2 Endotoxin (Supply and Return)

6. Labor: The contractor will provide all labor associated with the repair of the equipment covered under the contract agreement. Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. There will be no limitation to the number of labor hours provided within the stipulated timeframes of contract coverage.

7. Response Times: Contractor will acknowledge requests by telephone for service within 2 hours. The contractor must always contact the Biomedical Engineering at (tbd) before and after arrival at the site.

8. Reporting Procedures:

· The Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook. In addition to signing-in, the Contractor personnel shall wear their VA issued badge and identify him/herself to the Using Service before proceeding to the job site.

· For services to be performed outside normal working hours, the Contractor must obtain approval from the Biomedical Engineering Point of Contact prior to performing any afterhours work. If the afterhours request is approved, the Contractor must report to the Biomedical Engineering Department (Building 5, Room 138) to sign the visitor logbook and pick up a visitor badge. In addition to signing-in, the Contractor personnel shall identify him/herself to the Using Service before proceeding to the job site.

· Prior to leaving the facility, the Contractor shall communicate status of equipment to the Using Service and sign out of the logbook in the Biomedical Engineering Department.

Note: To ensure proper equipment history documentation, the contractor will forward all preventive maintenance records within 5 working days of completion to Biomedical Engineering.

9. Documentation:

· For Preventive Maintenance, Contractor will provide a PM checklist to VA Long Beach Biomedical Engineering, listing each action taken to complete the maintenance.

· Contractor will provide individual results which describe services performed (in sufficient detail to be acceptable to the field inspectors of The Joint Commission). The following information must be provided in each report:

· Date of service

· Summary of problem and action taken

· Parts replaced

· Labor hours

· Travel time

· Equipment serviced (description, Equipment ID #, serial number, etc.)

· Purchase order number Note: This report must be approved and signed by Biomedical Engineering personnel or their representative. The service report must be provided to Biomedical Engineering within 5 business days of service provided. A copy of each report will be left with Biomedical Engineering. In the event that Biomedical Engineering is not available to receive the service report (outside normal working hours), the service report will be left with the supervising official of the equipment that was serviced; the supervising official will forward the service report to Biomedical Engineering (138M) the next working day.

10. Qualifications: Contractor must be engaged full-time in the service and support of the equipment listed in Section II.

· Contractor shall have access to complete service manuals

· Contractor shall have access to software diagnostic keys

11. Contractor Badging:

Compliance with Department of Veterans Affairs (VA) Handbook 0735 – Homeland Security Presidential Directive 12 (HSPD-12) Program requirements, the Prime Contractor shall coordinate with the Program Office Point of Contact regarding all site visits to the VA Long Beach Healthcare System. Badges are mandatory for all contractors and subcontractors entering the facility.

The Prime Contractor is responsible for ensuring that all required information and documentation are submitted to the Program Office Point of Contact with sufficient lead time to allow for proper processing of badge requests. No contractor or subcontractor may begin work onsite without an approved badge, except under emergency conditions as outlined below.

Processing Time Badge issuance may take up to 30 calendar days due to required background checks. The Prime Contractor must begin coordination with the Program Office Point of Contact immediately upon contract award to avoid repair, service, or project delays.

· Onsite Visits for Badging Contractors should anticipate at least two separate onsite visits:

· One visit for fingerprinting.

· One visit to pick up the issued badge.

· Mandatory Training All contractors and subcontractors must complete mandatory training assigned through the VA’s electronic Training Management System (TMS) before badges are issued. This training typically requires approximately two (2) hours to complete. Badge issuance and retention are contingent upon successful completion of this training.

· Emergency Repairs Exception In cases where an emergency repair or service is required and the contractor or subcontractor has not yet been issued a permanent VA badge, a temporary day badge may be issued by VA Police for that emergency only. The Prime Contractor must still ensure that permanent badging is pursued without delay following the emergency event.

12. Period of Agreement: One-year period (12 months).

13. Hours of Coverage:

· Normal hours of coverage will be Monday through Friday from 5am to 5pm PST.

· Service and/or repairs must be performed during stipulated hours of coverage unless requested or approved by Biomedical Engineering.

· Federal Holidays observed by the VA are:

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service- Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be listed as verified on the Veteran Small Business Certification (VetCert) database at https://veterans.certify.sba.gov/.

All interested Offerors that can meet the qualifications above should submit information by e-mail to naomi.meza@va.gov. All information submissions shall be received no later than 12:00 PM Mountain Standard Time on Friday, November 13, 2026.