SOW.pdf

Statement of Work

BD IV Prep Hardware Upgrade, Software Subscription, and Service Renewal Base Year Plus Four Option Years

1. Introduction

This Statement of Work (SOW) establishes the tasks and responsibilities of the Contractor in support of the VA San Diego Healthcare System's (VASDHS) BD IV Prep hardware upgrade, software license subscription, and service renewal, for a base year plus four (4) option years. BD Pyxis™ IV Prep is a gravimetric IV workflow system that helps prevent errors, reduce waste, and streamline IV compounding. This effort is a follow-on to Contract No. 36C26224P0139 and is intended to ensure continuity of operations in support of the Veteran community.

1.1 Background

The VA San Diego Healthcare System (VASDHS), located at 3350 La Jolla Village Drive and part of the Desert Pacific Healthcare Network (VISN 22), requires replacement of its current BD IV Prep compounding equipment, which has reached end of life. VASDHS also requires renewal of its service contract with CareFusion Solutions, LLC to maintain continuity of support for the hazardous IV compounding system (BD IV Prep) used in the preparation of medications for the Veteran patient population.

2. Scope

This contract shall provide subscription services and technical support for the BD CATO software, along with new BD IV Prep compounding equipment to be installed in Room 3209, 3E, building 1, VASDHS, where hazardous IV medications are compounded for Veteran patients.

3. Period of Performance

The period of performance shall consist of a Base Year and four (4) one-year Option Periods, as follows:

Period Start Date End Date

Base Year December 1, 2026 November 30, 2027

Option Year 1 December 1, 2027 November 30, 2028

Option Year 2 December 1, 2028 November 30, 2029

Period Start Date End Date

Option Year 3 December 1, 2029 November 30, 2030

Option Year 4 December 1, 2030 November 30, 2031

The Government reserves the right to exercise each Option Period at its sole discretion.

4. Place of Performance

Performance under this contract shall take place at:

VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161 Building 1, Room 3209, 3E Desert Pacific Healthcare Network (VISN 22)

Remote or telephonic technical support is authorized where onsite presence is not required to resolve an issue.

5. Tasks

5.1 General Requirements

The Contractor shall:

• Deliver two (2) new units of BD IV Prep compounding equipment.

• Schedule and provide an onsite implementation team to support installation and setup.

• Provide timely customer service response to technical issues involving software, server, or database systems.

• Provide timely customer service response to technical issues involving hardware.

5.2 Acceptance / Period of Performance

The VASDHS Pharmacy Automation team shall monitor and evaluate the performance of the BD IV Prep system throughout the period of performance. Any discrepancies identified shall be reported to, and addressed with, the Contractor's customer service and technical support teams.

6. Deliverables

Deliverable Description

Implementation Plan Written plan detailing installation schedule, resource requirements, and points of contact

Equipment Installation Delivery, installation, and setup of two (2) BD IV Prep compounding units

Acceptance Testing Report Documentation confirming successful installation, calibration, and operational testing

Preventive Maintenance Schedule

Schedule of preventive maintenance visits

Service/Support Log Record of all service calls, technical issues, and resolutions

Software Update Notification

Advance notice of BD CATO software updates, patches, or version changes

7. Contractor Responsibilities

The Contractor shall:

• Provide ongoing technical support for the BD IV Prep system and BD CATO software.

• Maintain active customer service support for the duration of the contract period, including all option years.

• Provide replacement parts and consumables necessary to maintain operational readiness, as applicable under the service agreement.

• Ensure all personnel assigned to the contract are appropriately trained and qualified on BD IV Prep and BD CATO systems.

8. Government-Furnished Property/Information

VASDHS shall provide the Contractor with:

• Physical access to Room 3209, 3E, Building 1, during coordinated installation and service windows.

• Reasonable workspace and utilities (power, network connectivity where required) necessary to perform installation and maintenance.

• Points of contact for coordination of onsite visits.

The Government shall retain ownership of all Government-furnished property and information; no such property shall be provided to the Contractor for retention beyond the scope of this contract.

9. VASDHS Responsibilities

VASDHS shall notify the Contractor's customer service team promptly upon identification of any technical issues, to minimize the risk of delay to patient care.

10. Security

10.1 Information Security

The Contractor shall not be granted access to VA information security systems.

10.2 Contractor Personnel Requirements

All Contractor personnel requiring physical access to VASDHS facilities shall comply with VA facility access, identification, and badging requirements in effect at the time of the visit.

11. Invoicing

The Contractor shall submit invoices in accordance with the terms of the contract via the Government's designated invoicing system (e.g., Invoice Processing Platform (IPP)).

Invoices shall reference the applicable contract/task order number, period of performance, and itemized services or deliverables rendered.

12. Points of Contact

Role Name Organization

Contracting Officer (CO) [To be completed]

VASDHS

Contracting Officer's Representative

(COR)

Thanh-Lan Ha VASDHS Pharmacy Automation

Contractor Program Manager [To be completed]

Contractor