36C26227Q0095.docx
DOCX document 18 KB Posted
- Attached to
- J065--Imaging UPSs Service Contract
- Solicitation number
- 36C26227Q0095
About this file
This is a Sources Sought Notice for market research purposes by the Department of Veterans Affairs, Phoenix VA Health Care System. The Government is seeking information from qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone, and other small businesses capable of providing maintenance and support services for Uninterruptible Power Supplies (UPSs) attached to Medical Imaging Systems at the Phoenix VA Healthcare System located at 650 East Indian School Road, Phoenix, Arizona 85012. The solicitation number is 36C26227Q0095 with a NAICS code of 811210 and an estimated contract value of $34 million. Responses must be submitted in writing to felicia.simpson@va.gov and NCO22SERVICES4SOLICITATIONINBOX@va.gov no later than 10:00 AM EST on November 6, 2026.
Interested vendors must provide company name, address, point of contact, phone/fax/email, DUNS number, Cage Code, Tax ID Number, small business classification, and a detailed capability statement. The contractor must maintain equipment per manufacturer recommendations, provide all parts and labor, cover all travel costs, respond to service calls within 4 hours via phone or email, dispatch a service engineer within 8 hours, employ certified technicians, perform over 50 percent of the work, and submit electronic Field Service Reports within one week of service completion. Payment will be made in arrears upon receipt of properly prepared invoices. The Government is not obligated to issue a solicitation or award a contract based on this sources sought announcement, and responses will not be reimbursed. The Contracting Officer is Felicia Simpson. Service-Disabled Veteran Owned Small Business set-aside is mandated to be considered; however, an alternate set-aside or full and open competition may apply if SDVOSB responses prove inadequate. No subcontracting is anticipated.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Imaging UPSs Service Contract |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 85297 |
| SOLICITATION NUMBER* |
| 36C26227Q0095 |
| RESPONSE DATE/TIME/ZONE |
| 11-06-2026 10:00AM MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 10 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
| CONTRACTING OFFICE ADDRESS |
| NCO 22 |
Department of Veterans Affairs NCO 22 - Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa, AZ 85212
POINT OF CONTACT*
Contracting Officer Felicia Simpson felicia.simpson@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Phoenix Veteran Affairs Healthcare System |
650 East Indian School Road
Phoenix AZ
| POSTAL CODE |
| 85012 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
The Department of Veteran Affairs, Phoenix VA Health Care System located at 650 E. Indian School Road, Phoenix, AZ 85012 to provide service agreement to provide maintenance and support for UPSs attached to Medical Imaging Systems.
Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($34 Million dollars).
Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov and NCO22SERVICES4SOLICITATIONINBOX@va.gov. All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than 10:00 am EST on November 6, 2026.
Required Services
| A. | The Contractor shall be responsible for maintaining the equipment in accordance with the manufacturer’s recommendations. |
| B. | The Contractor shall be responsible for all parts. |
| C. | The Contractor shall be responsible for all labor. |
| D. | The Contractor shall be responsible for all travel. |
| E. | The Contractor shall respond to service calls by phone or email within 4 hours of the initial service call. |
| F. | The Contractor shall dispatch a service engineer within 8 hours of the initial service call. |
| G. | The Contractor shall verify that the equipment that was serviced is fully functional before closing a ticket. |
| H. | The Contractor shall deliver an electronic copy of a Field Service Report within one week of service that delineates the service performed and confirms quality assurance tests results to Agency, see paragraph 4. |
| I. | Service technicians shall be certified to perform services on the enclosed specified equipment. Contractor shall provide documentation/copy of certification with proposal submittals and upon award. |
| J. | IAW 15 USC 657s and 13 CFR 125.6 - Limitations on Subcontracting, the Contractor shall perform over 50% of the work. |
| K. | FAR 52.217-8, Option to Extend Services: The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only because of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. |
| L. | Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer. |
| M. | Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address. |
| N. | Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform. |
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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