36C26226Q1313_1.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contracting Officer David Odne david.odne@va.gov

PLACE OF PERFORMANCE

VA Northern Arizona Healthcare System

500 N. State Highway 89

Prescott CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Announcement: This is a “SOURCES SOUGHT ANNOUNCEMENT ONLY”, it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of business, e.g. small or other, as appropriate and (i) must provide a Capability Statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below in italics.

The Northern Arizona VA Healthcare System (NMVAHCS) located at 500 N Highway 89 Prescott, AZ 86313 is seeking a contractor to provide all necessary labor, supplies, parts, supervision and materials required to provide update traffic, parking, and pedestrian traffic information in order to make informed decisions for traffic control, parking space allocations, pedestrian traffic control, UFAS accessibility on site, and the remodeling or construction of areas to improve utilization of space for traffic and accessibility.

Scope:

· The vendor shall Coordinate with FMS, leadership, PD, and Safety to mark out areas of interest and areas where equipment and studies will take place on a site map provided by NAVAHCS. Confirm all areas of interest and work within ten (10) work days of notice of start from the CO.

· Coordinate with leadership and FMS on when the study will take place to avoid any issues with severe weather, avoid interrupting patient needs, or during a time of excessive holidays.

· Coordinate with FMS, facility PD, and Safety on where the technology used to scan will be placed, how it will be protected, how it will be utilized, and what data it will collect as well as address any safety concerns that may arise from data collection.

· Coordinate with FMS, facility PD, and Safety for the planning of setup, setup, maintenance, and/or supervising of equipment on site to make sure everything works properly and correctly collects data.

· All proposed equipment to collect data with must be approved for use and have approved necessary forms for on-site facility use. FMS will assist with these needs.

Data Collection

· Tracking of traffic patterns, parking patterns, and pedestrian patterns by equipment and contractors must at least measure for the full time between the hours of 0600 and 1800 (6:00AM – 6:00PM).

· The traffic data, parking data, and pedestrian data should be collected using equipment and methods that allow for at least 12-hour data collection to track traffic, parking, and pedestrian patterns when both employees and patients are present at the facility.

· All data collection must occur in areas of common use by patients and employees and will not have access to authorized personnel areas or in gated areas without public access.

· All data collected must not include personal details of vehicles or people, such as faces and other identifiable features, that could compromise privacy standards and regulations.

· For the traffic analysis, perform an in-depth study of the traffic flow, patterns, and routing. Provide use of automatic traffic recorders for a minimum of one month to assist with the data collection.

· Assess traffic flow and congestion and identify any issues as well as provide suggestions for improvements.

· Provide video recording of the ingress and egress to NAVAHCS from state road (highway 500) to demonstrate how traffic is affected at these intersections and shuttle transportation stops. Prepare a time-condensed presentation for review by NAVAHCS of these findings.

· For the parking analysis, perform an in-depth study of parking patterns, layout, and determine density of employee parking, patient parking, and others. Perform parking analysis for at least one month to assist with data collection.

· Assess parking supply and demand and identify any parking issues as well as provide suggestions for improvements, which parking areas should be designated to which population (employee, patient, mix, etc.), and, if applicable, where new parking areas can be made.

· Provide video recording of the parking lots with the ability to demonstrate how and where parking turnover occurs over time. Prepare a time-condensed presentation for review by NAVAHCS of these findings.

· For the pedestrian traffic analysis, perform an in-depth study of the pedestrian traffic flow, patterns, and routing. Perform pedestrian analysis for at least one month to assist with data collection.

· Provide use of automatic pedestrian traffic recorders at all patient-focused building entrances within the NAVAHCS campus, with the ability to record both ingress and egress related to time of day. These buildings will be determined in the ‘Setup’ stage of the project.

· Assess pedestrian flow and congestion and identify any issues as well as provide suggestions for improvements and, if applicable, where new pedestrian sidewalks can be made.

· Assess for all studies UFAS accessibility and ease of travel for traffic, parking, and pedestrian areas.

· UFAS accessibility study will include the wide variety of possible patient types at the hospital and different levels of accessibility needed for each group.

· Provide a presentation explaining the results of the analysis and suggested improvements to NAVAHCS to accommodate for deficiencies in UFAS accessibility.

· All data collected will be used to create deliverables.

Deliverables

· Parking Analysis of NAVAHCS should be compared to the VA Parking Guide.

· All deliverables must be included in comprehensive reports given to leadership, FMS, Safety, and facility PD for review. These reports should cover all deliverables, observations, and suggested improvements moving forward for the facility. This includes for:

Traffic Analysis

· Intersection Counts

· Average Weekly Traffic Counts

· Average Monthly Traffic Counts

· Areas of Congestion at Certain Times

· Areas of Backload Throughout the Day

· Time-Condensed Presentation on Analysis

· Traffic Flow Study Analysis Report

· Suggested Improvements for NAVAHCS Which Includes Improvements for:

· Traffic at Intersections

· Traffic on Certain Roads

· Traffic at the Main Entrance of NAVAHCS

· Proposed Traffic at EUL housing

· Proposed Traffic at Apartment Housing

Parking Analysis

· Count of Available Parking Spaces Throughout the Day

· Count of Improperly Parked Vehicles and Common Locations

· Times and Load of Most Congestion

· Areas of Difficulty to Find Parking and at What Times

· Time-Condensed Presentation on Analysis

· Parking Study Analysis Report

· Suggested Efficiencies of Parking at NAVAHCS

· Suggested Improvements for NAVAHCS Which Includes Improvements for:

· Availability of Parking Spaces for Employees

· Availability of Parking Spaces for Patients and Visitors

· Common Areas of Improper Parking

Pedestrian Analysis

· Intersection Counts

· Utilization Patterns of Sidewalks / Pathways

· Pedestrian Traffic During Different Times of the Day

· Utilization of Building Ingress(es) and Egress(es)

· Daily Patient Load

· Pedestrian Traffic Study Analysis Report

· Suggested Improvements for NAVAHCS Which Includes Improvements for:

· Traffic at Intersections

· Traffic on Certain Pathways

· Traffic at the Buildings’ Ingresses and Egresses

· Proposed Traffic at EUL housing

· Proposed Traffic at Apartment Housing

UFAS Accessibility Analysis

· Utilization of UFAS-Accessible Areas

· Utilization of UFAS-Accessible Ingress(es) and Egress(es) for Patient Building(s)

· Analysis of Difficulty of Utilization of Pathways, Ingresses, and Egresses Throughout the NAVAHCS Facility

· Suggested Improvements for NAVAHCS Which Includes Improvements for:

· UFAS Accessible Pathways

· UFAS Accessible Parking

· UFAS Accessible Ingresses and Egresses

· Other UFAS Accessible Areas

· Suggestions for improvements for each analysis will be included in the delivered report.

· Northern Arizona VA Health Care System will be allowed to inquire about results and conclusions after receiving the deliverables on any matter covered by the study.

Phasing:

· This work shall be completed with minimum disruption to patient/staff operations. Submit a phasing plan to the COR for approval prior to commencement of work.

· The VA will assist with developing the phasing plan to make sure there are the least interruptions to work and hospital care.

· Scanning shall be completed during the hours of 0600 to 1800 (6:00AM – 6:00PM). It is imperative that the Contractor coordinate scanning schedule with the COR well in advance to provide the most flexibility to minimize required work. Submit a work plan to the COR for approval prior to commencement of work.

· Utility Shutdowns, if applicable, will need to be planned with the COR and have at least 15 working days of notification prior to the shutdown.

· This is a Critical Project and therefore needs to be completed as soon as possible. The estimated period of performance is 120 days from start to finish, with thirty (30) to forty (40) days of scanning and eighty (80) to ninety (90) days for the preparation of deliverables. Final schedule will be coordinated with CO and NAVAHCS.

Important Information: The Government is not obligated to - nor will it pay for or reimburse any costs associated with responding to this sources-sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541370.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Is your business a: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Does your company have FSS GSA/NASA SEWP/NAC or any other federal contract? If so, please provide the contract number.

Notice to Potential Offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM). All interested Offerors should submit information by e-mail to david.odne@va.gov. All information submissions to be marked Attn: David Odne; Contract Specialist and should be received no later than 11:00 AM Pacific Time on the due date found on page 1 of this sources sought notice.

Traffic Study for VA Northern Arizona Healthcare System

Sources Sought Notice