Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Audiology Camera Project (09/01/2026-08/31/2027)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26226Q1200

RESPONSE DATE/TIME/ZONE 07-31-2026 11:00am MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* S211

NAICS CODE* 238210

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22

New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care System

VALLHCS

11201 Benton St.

Loma Linda California

POSTAL CODE 92357

COUNTRY United States

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

VA Loma Linda Health Care Systems requires Audiology Camera Installation.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238210/ $19.0 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail to jordan.alonzo@va.gov. All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than on 07/31/2026 at 11:00am MDT.

http://www.sam.gov/ https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/

STATEMENT OF WORK

1. INTRODUCTION

a. The Loma Linda VA Police Department requires the deployment of a Video Surveillance System (VSS) at the Audiology Building to enhance security coverage. This project involves the addition of multiple interior and exterior surveillance cameras, as well as the installation of a Network Video Recorder (NVR) and other related equipment as detailed in the Scope of Work (Section 2). The anticipated period of performance is 180 days.

The contract will encompass installation of all security equipment managed by the VA Police at the VA Loma Linda Medical Center.

Locations: VA Loma Linda Audiology Building.

2. SCOPE

a. Vendor to provide equipment, installation, termination, programming & coordination with OIT to include: (1) NVR based on the Police Department directive of (90) days of Storage,

(15) fps & (25) total lenses, (11) Lenel Camera licenses for each camera device, (3) Axis P3287-LVE Interior Fixed Single Lens Cameras, (1) Axis P3237 Quad Lens Interior Camera, (3) Axis P4705-PLVE Panoramic Interior Dual Lens Cameras, (2) Axis M3216- LVE Dome Exterior Fixed Lens Cameras, (2) P4707-PLVE Panoramic Exterior Dual Lens Cameras. Vendor will provide wall mounts, Pendant kits, Recess Kits, Ceiling mounts, camera Licenses, Shielded Cat6 cable-as required by the manufacture based on camera watts, Electrical contractor to provide and install rough in for cameras, seismic strap for cameras, pathway from camera mount location to closest IT room with POE switch. A designated vendor is already assigned responsibility for the Security Maintenance Contract. Throughout the term of this contract, no vendor, general contractor, or subcontractor is permitted to modify, expand, or connect any additional equipment to the Lenel OnGuard2 or Milestone VMS systems without prior written approval. Additionally, any changes to existing Lenel or Milestone panels or the installation of new panels must be approved in advance by the Contract Officer (CO), VA Chief of Police, Contracting Officer Representative (COR), or their designated authorized representative.

3. SPECIFIC REQUIREMENTS

a. Contract work includes the following: The vendor will provide an expanded storage NVR, equipment, and installation of interior and exterior cameras at the Ambulatory Care Center.

b. The vendor will include Cat6 cable, conduit, pathway, and rough in for the devices as needed. Work to be performed during 1st shift, Monday - Friday, excluding holidays.

Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

c. The vendor shall provide the NVR with the required components to meet the specifications as described above. The vendor offer is made in response to a request by the VA Loma Linda Police. The Lump Sum price includes all equipment, shipping, as well as our full year warranty on new parts and labor.

d. Work to be performed during 1st shift, Monday - Friday, excluding holidays.

e. Items and Equipment Not Covered:

1. Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel. 2nd, 3rd, Weekend and Holiday labor.

4. PERIOD OF PERFORMANCE

a. All work must be completed within one hundred-eighty (180) days of contract award date.

5. ACCEPTANCE

a. All completed work will be inspected and tested by the VA Police Administration, Physical

Security and the Contracting Officer Representative for compliance and operational capabilities to include point, aim and focus.

6. VENDOR RESPONSIBILITIES

a. The vendor shall be responsible for any and all liability actions or suits when the vendor is at fault or negligent in the performance of mandatory tasks. When applicable, the vendor shall operate under, but not limited, to the following national codes, telecommunications industry standards and practices: National Electric Code (NEC), Building Industry Consulting Service International (BICSI), all standards, Electronic Industries Association/Telecommunications Industry Association EIA/TIA, Americans with Disabilities Act (ADA), National Fire Protection Association (NFPA), Underwriters Laboratories (UL), ITU and IETF and all applicable audio, video, communication, data and control standards.

7. SAFETY

a. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites. Additionally, the on-site contract supervisor is required to have participated in an OSHA-approved, 30-hour safety course. Up to an additional two hours of training may also be provided to contract personnel by VA personnel; this includes training for roof top work, as applicable.

b. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the

VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked, is not impacted.

8. SCHEDULE:

a. All work is to be coordinated with the VA Police COR prior to arriving on site.

b. Most work shall be scheduled between 7:00 am to 4:30 pm, Monday through Friday.

Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations. Vendor will be obtaining an 80-foot lift to complete this project and work schedules will vary to provide least impact to the facility and patient care.

9. PARKING

a. Contractor parking is available within a quarter of a mile of the hospital. One tool truck is allowed to park on property. All contractor, personal vehicle, parking on the hospital grounds is prohibited. Temporary loading and staging areas are allowed and will be designated by the VA COTR.

10. CONTRACTOR ID

a. All contractors with this project currently possess a government issued Non-PIV/I badge.

The Non-PIV/I badge must be valid and visible above the waist at all times while working on federal property.

b. If the vendor selected is currently in possession of a Non-PIV/I badge they must present proof the badge is current and not expired. The contract will not be awarded until all parties affiliated with the contract have current credentials and able to provide or obtain proof of expiration date.

11. SMOKING POLICY

a. Smoking is and vaping are prohibited on Government property.

12. COMPLAINTS

a. Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO.

Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response.

Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

13. CONTRACT DURATION

b. The contract is for one hundred eighty (180) days from the date of award.