36C26226Q1123 0001.docx

SUBJECT*

VA Phoenix Coarse Salt Supply for Boiler Plant

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Melissa Ramirez Melissa.Ramirez8@va.gov

PLACE OF PERFORMANCE

VA Phoenix Healthcare System

650 E Indian School Rd.

Phoenix AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation See attached amendment.

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Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

644-27-1-224-0015

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600

00262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600

To all Offerors/Bidders

36C26226Q1123 09-14-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-18-2026 10:00 PDT See CONTINUATION Page

Amendment 0001 under solicitation# 36C26226Q1123

i. Shall provide revised price/cost schedule.

ii. Shall provide revised item description and revised SOW.

iii. Shall provide clarification and responses on frequent asked questions.

iv. Shall extend offer to September 18th, 2026 10:00am PST.

All other terms and conditions remain unchanged.

Hestia Sim Contracting Officer

PRICE/COST SCHEDULE

See the table below to provide pricing details. Contractors may also use their own format to provide pricing but must include all deliverables listed below for base and all option periods. Additionally, contractor is to specify the brand name being quoted and any relevant part numbers.

25 tons

25 tons

25 tons

25 tons

25 tons

Grand Total: ______________

STATEMENT OF WORK

General:

The Department of Veterans Affairs Phoenix Healthcare System located at 650 E Indian School Rd, Phoenix AZ, 85012, intends to enter into a single award Indefinite-delivery Indefinite-quantity (IDIQ) contract for five years (base plus option four years) for a requirement of coarse salt supply. The facilities’ boiler plant maintains a salt silo that is used for daily operation throughout the Hospital. This saltwater system is required due to the high levels of hard water in the Phoenix area. Please note shipping term is FOB Destination; all shipping costs must be included in unit cost.

Requirements/Tasks:

The contractor shall be responsible for the following:

· Provide bulk delivery and discharge of salt to the Phoenix VA Health Care System main boiler plant salt silo.

· The contractor shall provide a service team and tractor trailer that will transport the bulk delivery of salt.

· The contractor will supply deliveries of approximately 25 tons/50,000 pounds of coarse salt each month for 12 months.

· The contractor shall provide on-site inspections always ensuring safe delivery.

· The contractor shall provide clean-up, if necessary, of any accidental spills of bulk salt delivery.

· The contractor shall provide a 4-inch coupling hose that is attached to the saltwater silo located at the facilities boiler plant to discharge the bulk delivery of salt.

· The contractor is responsible for all travel-related costs associated with the transportation of goods, and shall provide all equipment, supplies, and tools necessary to complete required task.

· The contractor must be able to provide training and instructions when required of all operations that will occur during the bulk salt delivery to the Supervisor of Boiler Plant Operations Sections, or any assigned designees.

· The contractor is to provide monthly invoice reports to the designated VA Phoenix POC’s.

Deliverables:

25 tons

25 tons

25 tons

25 tons

25 tons

Grand Total: ______________

Order Limitations

The quantities cited in the chart above are estimated quantities for base and all option year periods; quantities are not a contractual statement of precise quantities that the Government will order. The quantities given are estimated only, and no guarantee of their accuracy is either given or implied. The Government will only pay for quantities that are ordered, delivered, and accepted. Pricing shall be firm-fixed price.

Period of Performance:

Base: 10/1/2026-09/30/2027 Option year 1 (OY1): 10/1/2027 – 9/30/2028 Option year 2 (OY2): 10/1/2028 – 9/30/2029 Option year 3 (OY3): 10/1/2029 – 9/30/2030 Option year 4 (OY4): 10/1/2030 – 9/30/2031 Delivery Schedule:

Hours of operations: Mon-Fri / 7:00am -4:30pm.

Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post award. The contractor is required to manage and coordinate deliveries with designated POCs and discharge materials according to VA Phoenix direction. Upon award, vendor shall deliver product within 30 days of receipt of approval. In addition, vendor must notify VA Phoenix staff of any anticipated or expected issues that might arise due to late delivery, strikes, and delays of any nature. Deliveries are to be made monthly.

Place of Performance:

VA Phoenix Healthcare System 650 E Indian School Rd Phoenix, AZ 85012

Frequent Question’s and Responses

1. Does the VA have a required product specification, grade, particle-size/gradation, minimum NaCl purity, or other technical standard that the proposed coarse salt must meet?

· The bulk coarse salt’s intended use is for Boiler Plant Boilers for Water Tube Boilers Campus. To assist contractors, see below for information on the properties currently in use:

Salt size: Grain Chemical Properties:

Sodium Chloride: >98 wt % Calcium and Magnesium: <0.25 wt % Sulfate: <0.15 wt % Water Solubility: <0.1 wt % Surface Moisture: <1.5 wt %

2. If necessary to confirm compatibility, would the VA accept or request a manufacturer sample for evaluation?

· No, this will not be necessary.

3. Is there a required minimum or maximum quantity of salt that the facility can accept during a single delivery? Should offerors anticipate approximately one 20–25 ton per truckload delivery per month? If the VA issues an order exceeding the capacity of a single truck load or the receiving silo, may that order be fulfilled through multiple scheduled deliveries?

· Quoters can anticipate no more than 25 tons per truckload delivery every month. Monthly deliveries will not exceed 25 tons/50,000 lbs which is one full truck load.

4. Please provide the salt silo capacity, the current monthly consumption rate, the fill connection type and height, and confirm that the silo can accept a full 25-ton pneumatic load in a single discharge. Please also confirm the tractor-trailer access route and any staging, escort, badging, or check-in requirements at 650 E Indian School Rd.

· Tank can handle up to 50,000 lbs of salt, no more than that. Confirmation of delivery location and specifications will be provided by the VA POC post award.

5. SOW states the contractor shall provide a 4-inch coupling hose "that is attached to the saltwater silo located at the facilities boiler plant." Please confirm whether the contractor is to furnish the hose at each delivery, or whether a hose is permanently attached to the silo and furnished by the Government.

· Contractor is to furnish at each delivery.

6. Please confirm that the requirement is monthly pneumatic bulk delivery into a single salt silo.

· Coarse Water Softening Salt is to be delivered via bulk pneumatic truck.

7. Will the VA accept a manufacturer’s product data/specification sheet demonstrating that the proposed coarse salt meets the Government’s requirements and is suitable for the intended boiler plant/water-treatment application?

· Yes, as long as it can fully demonstrate and prove that their quote meets or exceeds all the requirements included in B.2 SOW.

8. Clause C.6, 52.217-9, limits the total duration of the contract including all options to five years. Clause C.5, 52.217-8, permits extension of services for up to an additional six months. The base period plus four option years already spans the full five years, from 10/01/2026 through 09/30/2031. Please confirm which clause controls if an extension under 52.217-8 is contemplated.

· Clause C.6 (FAR 52.217‑9) limits the duration of the base period + option years to five years. Clause C.5 (FAR 52.217‑8) is a separate authority that permits the Government to extend services for up to six additional months when needed to ensure continuity of operations. The two clauses do not conflict. The five‑year cap in FAR 52.217‑9(c) applies only to the base + option year periods, not to the short‑term service extensions allowed under FAR 52.217‑8. Therefore, if an extension under FAR 52.217‑8 is contemplated, FAR 52.217‑8 controls.

9. Is the minimum dollar threshold applied to monthly deliveries?

· No, the minimum $5,000 dollar threshold is counting for a full year not the monthly deliveries.

10. Please confirm whether the Government intends to issue orders monthly, quarterly, or annually.

· Orders/deliveries will be monthly for 12 months.

11. Should the quoted unit price per ton include all freight, delivery, discharge into the VA’s silo, equipment, labor, and cleanup?

· Shipping term is FOB Destination; all shipping costs must be included in unit cost. However, Contractors may also use their own format to provide pricing but must include all deliverables listed for base and all option periods.

12. Can you provide clarification on what must be filled out on C.14 VAAR 852.219-76 VA Notice of Limitation on Subcontracting – Certificate of Compliance for Supplies and Product?

· If you are a manufacturer: A manufacturer (the clause uses the term “other than a nonmanufacturer”) must ‘check’ paragraph (a)(1)(i) agreeing that it “will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs . . . or certified VOSBs” as listed in the SBA certification database. A manufacturer must also ‘check’ paragraph (a)(2)(i) to indicate that it is the manufacturer or producer of the end item being procured and that the end item is manufactured or produced in the United States.

· If you are a nonmanufacturer: A nonmanufacturer must ‘check’ paragraphs (a)(1)(ii), ALL appropriate boxes under (a)(2)(ii). Please note if checking section (a)(2)(ii) Nonmanufacturer, subsequent box three "The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice” still applies if items being offered will be drop ship from OEM.

· In addition to completing the offeror ‘fill-in’ requirements for this clause, offerors must insert the offeror’s name in the brackets containing the following verbiage “[Insert Name of Offeror]” to have a fully completed certification. Failure to submit a completed and signed certification with the offer will render the offer ineligible for award and will result in the offer not being considered. No exceptions will be made.

13. Please confirm the email address to which quotes are to be submitted, any file format or size limitations, whether a signed SF 1449 is required, and whether receipt of quotes will be acknowledged.

· Quotes are to be submitted to Melissa.Ramirez8@va.gov either in PDF format or Word Doc. Signed SF 1449 is not required and quote acknowledgments can be given upon request. For additional quoter submission information please see E.1 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (OCT 2025) (Deviation) under ADDENDUM to FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial.

Please note, previous quotes prior to this amendment will not be considered, as all contractors are required to acknowledge Amendment 0001 and resubmit their quotes.

Quotes are due on Friday, September 18th, 2026, at 10am Pacific Time.

All other terms and conditions remain unchanged.

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