36C26226Q0974.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Supply 4 Chief Peter Kim peter.kim33@va.gov

(562) 844-7484

PLACE OF PERFORMANCE

VA Greater Los Angeles Healthcare System

11301 Wilshire Blvd

Los Angeles CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.

SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT/RFI DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 334310 (size standard of 750 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published.

The Department of Veterans Affairs (VA) is seeking sources capable of providing Body Worn Cameras, Vehicle mounted cameras, associated accessories, camera licensing and video storage services IAW the attached list of DRAFT requirements for the Greater Los Angele VA Healthcare System.

The list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements. For instances where your company cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please explain. For instances where your company can meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please show how your company meets/exceeds each requirement.

(2) Please review the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.

(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(4) Is your company considered small under the NAICS code identified in this RFI?

(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of DRAFT/SALIENT CHARACTERISTICS/SOW?

(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.

(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?

(11) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.

(12) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(13) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(14) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(15) Please provide your SAM.gov Unique Entity ID/Cage Code number.

Buy America Compliance Respondents shall provide sufficient detail to determine compliance with the Buy American Act, including country of origin, domestic content, and availability of domestic alternatives. Responses should be complete and supported with verifiable information.

1. Please identify the country of origin for the end product(s) being offered. Include the location of final assembly/manufacture.

2. Please provide the percentage of domestic content (by cost) for each product(s). Describe the origin of the major components.

3. Does your product qualify as a “domestic end product” in accordance with the Buy American Act?

4. If the proposed product is not compliant, are you able to provide a BAA-compliant domestic alternative?

5. Please identify the manufacturer name and location for the product(s). Confirm whether the manufacturer is U.S.-based.

6. Identify the country of origin of each product and indicate whether the product qualifies as a U.S.-made or designated-country end product in accordance with the Trade Agreements Act Responses to this notice shall be submitted via email to peter.kim33@va.gov. Telephone responses will not be accepted. Responses must be received no later than Thursday, June 18, 2026 by 16:00 PT.

All responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.

All offerors/offers must meet or exceed the following salient characteristics/capabilities:

All offers must be able to comply with all VA policies, procedures, and protocols regarding information security, privacy, and breach notification. These requirements apply to all contractor systems that store, process, transmit, or otherwise handle VA sensitive information (including protected health information (PHI), personally identifiable information (PII), law enforcement data, or other agency-sensitive information), regardless of where such systems are operated or maintained.

Except as otherwise provided by explicit written authorization from the Contracting Officer, the contractor and their personnel shall not access, store, or transmit VA information outside U.S. territorial boundaries, and shall not allow such information to reside in any system or location not authorized by VA.

All contractor systems which process, store, or transmit VA sensitive information (including but not limited to cloud services/SaaS such as evidence management platforms) must comply with the Federal Information Security Modernization Act (FISMA), National Institute of Standards and Technology (NIST) standards/guidelines, Federal Information Processing Standards (FIPS) 140-2 validated encryption requirements, and all applicable VA directives and handbooks (including VA Handbook 6500).

The contractor is responsible for implementing, maintaining, and monitoring appropriate physical, technical, and administrative security safeguards to ensure confidentiality, integrity, and availability of all VA information in accordance with VA Handbook 6500, NIST, FIPS, and any additional controls in the contract/SOW. The contractor will ensure system compliance with VA security controls, including timely vulnerability/patch management, user access auditing, and shall report all security events as required by VA policy.

All data and information provided to, generated by, or resulting from contractor performance is the property of the Department of Veterans Affairs (VA). The contractor shall not disseminate, disclose, or use any VA information except as permitted in the contract or specifically authorized in writing by VA. The contractor shall comply with the Privacy Act (5 U.S.C. § 552a), Health Insurance Portability and Accountability Act (HIPAA), and all other applicable federal laws/regulations.

Must be an approved Federal Risk and Authorization Management Program (FedRAMP) certified vendor to capture and maintain Body Worn Camera video and associated evidence. Interested firms must provide a Cloud Service solution that meet the FedRAMP requirements to be considered for this requirement. Before a commercial cloud service offering (CSO) can be used by a federal agency, it must demonstrate that it meets all FedRAMP compliance requirements. FedRAMP uses the National Institute of Standards and Technology’s (NIST) guidelines and procedures to provide standardized security requirements for cloud services. These requirements are outlined in NIST 800-53 and supplemented by the FedRAMP Program Management Office (PMO). Authorization is granted to the cloud service provider (CSP) through the provision of what is known as the FedRAMP Authority to Operate (ATO).

Must be compatible and be able to integrate into the Axon video storage system currently used by the VA Greater Los Angeles Police Department.

REQUIREMENT FOR VEHICLULAR VIDEO CAMERAS:

1. High-definition Dual-View Camera with panoramic field of view, at least 12x zoom, and AI processing for automatic license plate reader (ALPR)

2. High-definition Interior Camera with infrared illumination for back seat view in complete darkness

3. Wireless Mic and Charging Base for capturing audio when outside of vehicle

4. Police vehicle connectivity, global navigation satellite system (GNSS), secure solid- state storage, and Signal inputs

5. Automatic transition from Buffering to Event mode with configurable Signals

6. Video Recall records last 24 hours of each camera in case camera is not activated for an event

7. Mobile data terminal app, for controlling system, reviewing video, quick tagging, and more

8. Efficiently categorize, play back and share all video and audio alongside other digital files on management system database

9. Multi-cam playback, for reviewing up to four videos, including body-worn and in-car footage, at the same time

10. Automatic time synchronization with all Fleet (police vehicles)and other on-officer cameras to allow for multi-camera playback on management database system.

11. Prioritized upload to management system of critical event videos via a minimum of 4G/LTE

12. Must support specified install times, wireless updates, and quick remote troubleshooting, live stream, alerts, and location updates for situational awareness

REQUIRMENT FOR POLICE OFFICER BODY WORN CAMERAS:

1. Video quality with reduced motion blur and better low-light performance

2. At least four built-in microphones

3. Ability for wireless video upload

4. Streaming audio and video capability

5. “Find my camera” feature

6. Verbal transcription

7. End-to-end encryption

8. Minimum Twelve-hour battery

9. Up to 120-second buffering period to record footage before pressing record button

Sources Sought Notice