36C26226Q0752_1.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 San Diego CA 92161

POINT OF CONTACT*

Contracting Specialist Anna Cevallos Anna.Cevallos@va.gov

PLACE OF PERFORMANCE

Tibor Rubin VA Medical Center

5901 E. 7th Street

Long Beach California

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This Source Sought notice is issued for market information and planning for future acquisition in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to sources sought notice 36C26226Q0752 will improve the understanding of the Government’s requirement and industry capabilities. It will enhance the Government s ability to obtain quality equipment and allow for potential offerors to judge whether or how they can satisfy the Government s requirement. This is not a solicitation announcement. Responses to this notice cannot be accepted by the Government to form a binding contract. Information received shall be safeguarded adequately from unauthorized disclosure. The Department of Veterans Affairs (VA), Network Contracting Office 22 (NCO 22) is seeking sources that can provide RADFORMATION SOFTWARE SUBSCRIPTION IAW Request for Information (RFI) 36C26226Q0752, and Salient Characteristics. Reference attached RFI 36C26226Q0752 and Salient Characteristics for more details. Inquiries shall be submitted via email to Anna.Cevallos@va.gov. Please Reference RFI 36C26226Q0752 in subject email.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification relative to North American Industry Classification System (NAICS) code 541511, size standard $34 million dollars. If the Government’s pending market research establishes reasonable expectation that two or more Veteran owned businesses certified on vetbiz.gov can fulfill the requirement, the Government will set aside the acquisition for Veteran owned businesses. If the Government establishes reasonable expectation that two or more small business concerns can fulfill the requirement, the Government will set aside the acquisition for small business concerns. A determination by the Government to compete this action based on this notice is solely within the discretion of the Government.

The Department of Veterans Affairs (VA), Network Contracting Office 22 (NCO 22) is seeking sources that can provide RADFORMATION subscription (B +4 OY) for Long Beach VA Healthcare System. The salient characteristics are intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. It is the responsibility of the interested source to demonstrate to the Government that they can provide the sought-out brand name or equal product. “Equal” products will be evaluated based on information furnished by the interested source or reasonably available to the Government. Unless the interested source clearly indicates in its proposed solution that the product being offered is an “equal” product, the interested source shall provide the brand name referenced in this notice.

Brand name information:

Notice: No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) good sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new equipment only. The vendor shall be an OEM, authorized dealer, authorized distributor, authorized reseller, verified by an authorization letter or other documents from the OEM.

If you are interested and can provide the sought-out brand name or equal, please provide the requested information below:

Company Name:

Address:

Contact Name:

Phone No:

Email:

Unique Entity ID (generated by SAM.gov).

Business size information

Select all that applies:

☐ Small Business ☐ Emerging Small Business ☐ Small Disadvantaged Business ☐ Certified under Section 8(a) of the Small Business Act ☐ HubZone ☐ Woman Owned ☐ Certified Service-Disabled Veteran Owned Small in Vetbiz.gov ☐ Certified Veteran Owned Small Business in Vetbiz.gov ☐ Large Business ☐ Other:____________

1. Is your company considered small under NAICS 541511?

2. Are you the Original Equipment Manufacturer (OEM) of the product/solution?

3. Are you authorized distributor/reseller for the product/solution? Please provide authorization letter or other documents from the OEM.

4. Please provide general pricing for your product/solution for market research purposes.

5. Please submit your capabilities regarding the salient characteristics and provide any information pertaining to “equal to items” to establish capabilities for planning purposes?

A solicitation is not currently available. If a solicitation is issued it will be published on SAM.gov | Home and/or NASA SEWP Home on a later date. Interested sources must respond to that solicitation announcement separately from this source sought.

Salient Characteristics Date: 4/28/2026 Equipment: Radformation Radiotherapy Evaluation Software.

· AutoContour Radiotherapy Automated Contouring Software

· ChartCheck Radiotherapy Treatment Evaluation Software

· ClearCalc Secondary Calculation Software

· ClearCheck Radiotherapy Treatment Plan Evaluation Software

Essential/significant physical, functional, or performance characteristics: Radformation treatment evaluation tool that integrates seamlessly with Eclipse to evaluate dose constraints, automate documentation/reporting, and provide a variety of plan and chart checks to complement and improve the planning process.

Features:

· Structure Checks: Detect stray pixels, slice gaps, laterality issues, and more.

· Prescription and Chart Checks: Compare Eclipse plans with ARIA prescriptions.

· Plan Checks: Verify 60+ plan metrics including structure margins, dose grid, algorithms, structure overrides, CT slice thickness, etc.

· Collision Checks: Predict potential collision risks based on your linac model.

Software Compatibility: TPS Eclipse, Varian ARIA record and verify

Licensing: Including software and measurement tools required TG-142.

Product Information: Technology ensures safety and quality of equipment use, as well as impacts efficiency, functionality of linear accelerator performance and medical chart documentation. In addition, Radformation follows accreditation compliance ASTROs APEx (VHA Directive 1156 Accreditation of VHA Radiation Oncology Services).

Display: Direct connect to collect data with key devices and automated image analysis.

Purpose: All aspects of the treatment planning and delivery are verified for patient safety, and the prescribed tumor dose and healthy tissue must be extremely accurate. This software ensures radiotherapy evaluation is within standards, increasing treatment accuracy and imaging quality.

Governing Body or Organization: American Society of Radiation Oncology (ASTRO) APEx

Per VAAR 811.104 and 811.105, I certify the following regarding the above information:

· The salient characteristics listed above are essential to the Government’s requirements.

· To my knowledge, the restrictions listed above will not limit the acquisition to an item peculiar to one manufacturer

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