36C26226Q0723.docx
DOCX document 27 KB Posted
- Attached to
- J045--PMR REVERSE OSMOSIS WATER SYSTEM Federal contract opportunity
- Solicitation number
- 36C26226Q0723
About this file
This is a Sources Sought Notice for full-service maintenance of reverse osmosis water systems at the VA San Diego Healthcare System. The Department of Veterans Affairs, through its Mesa Annex contracting office, is conducting market research to identify qualified small businesses interested in providing preventative maintenance inspections, maintenance service calls, and related support for government-owned reverse osmosis systems across multiple buildings and departments within the facility. The contracting office address is located in Mesa, Arizona (zip code 85297), with the place of performance at 3350 La Jolla Village Dr, San Diego, CA 92161. The solicitation number is 36C26226Q0723, and responses must be submitted in writing to Contracting Officer Felicia Simpson at felicia.simpson@va.gov by May 4, 2026, at 10:00 AM Mountain Time.
The notice prioritizes Service-Disabled Veteran Owned Small Businesses (SDVOSB) set-asides, though alternate set-asides or full and open competition may be pursued if SDVOSB responses prove inadequate. Interested vendors must be registered in the System for Award Management (SAM) and complete the Online Representations and Certifications Application (ORCA). Responses must include company name, address, point of contact, phone/fax/email, DUNS number, CAGE Code, Tax ID, small business designation type, and a capability statement demonstrating technical qualifications. Services required include monthly preventative maintenance inspections, quarterly cleaning and disinfection, rental and maintenance of water softener units, deionized water tank exchanges, quality monitoring and laboratory analysis, membrane and filter replacements, and comprehensive equipment management across six specific locations within the facility. The NAICS code is 221310, the Product Service Code is J045, and the government will not reimburse costs associated with responding to this sources sought announcement. No subcontracting opportunities are anticipated.
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Text version
Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| PMR REVERSE OSMOSIS WATER SYSTEM |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 85297 |
| SOLICITATION NUMBER* |
| 36C26226Q0723 |
| RESPONSE DATE/TIME/ZONE |
| 05-04-2026 10:00AM MOUNTAIN TIME, DENVER, USA |
| ARCHIVE |
| 7 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SDVOSBC |
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 221210 |
| CONTRACTING OFFICE ADDRESS |
| NCO 22 |
Department of Veterans Affairs NCO 22 - Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa, AZ 85212
POINT OF CONTACT*
Contracting Officer Felicia Simpson felicia.simpson@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| VA San Diego Healthcare System |
3350 La Jolla Village Dr.
San Diego CA
| POSTAL CODE |
| 92161 |
COUNTRY
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.
The Department of Veteran Affairs, San Diego VA Health Care System located at 3350 La Jolla Village Dr, San Diego, CA 92161 to provide Full-Service Maintenance Service, Preventative monthly maintenance inspections (PMI’s), & Intervening service calls for Government-owned Reverse Osmosis Water Systems.
Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 221310 ($ Million dollars).
Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than May 4, 2026 at 10:00 am MST.
Places of performance and Reverse Osmosis Systems to be serviced in this SOW will include but not be limited to:
| 1. | VA San Diego Building 1, Room 1242 – Barnstead Thermolyne |
| 2. | VA San Diego Building 2, Boiler Plant – Two Reverse Osmosis Units & Calibration of Meter |
| 3. | VA San Diego Building 1, Basement B251, Mechanical Room, Reverse Osmosis Units |
| 4. | VA San Diego Building 1, Basement B171B, Sterile Processing Service, Reverse Osmosis Units |
| 5. | VA San Diego Building 1, 6129 South and other Rooms in 6 South, Research, Reverse Osmosis Units |
| 6. | VA San Diego Building 1, Room 5073A – 5th Floor OR Sterile Processing |
Labor, Materials, and Parts Procedures:
Contractor shall:
| • | Provide VA staff with a breakdown report for material and parts expenditures. |
| • | Provide VA staff with a list of any required parts for future work on a weekly basis and provide recommendations, guidance, inventory and expenditure reports for supplies and labor. |
| • | Provide all professional advice/guidance, parts, materials, equipment, and personnel. |
| • | Provide invoices prior to submitting to Tungsten at the end of each month. The invoice shall be broken down by labor, materials, and parts. |
Services under this full-service contract include but are not limited to:
a. Full-Service Maintenance Service, Preventative monthly maintenance inspections (PMI’s), & Intervening service calls for Government-owned Reverse Osmosis Water Systems.
b. Rental and maintenance of hot & cold-water softener units.
c. Rental and exchange of Deionized Water Tanks.
d. RO DI Service SPD – 2 Lab Samples per month; 2 of 1040 Mixed Beds exchange per month; Annual service of replacing UV and Post Filters and sanitizing the loop.
e. 6th Floor Millipore Central System – Retro fit system to Portable Exchange DI and Post System with 2 of 14” Mixed Bed DI.
f. 5th Floor UV Post Treatment Supply.
Normal service requirements consist of monthly scheduled preventative maintenance inspections, to be accomplished in accordance with the specifications, as well as any applicable manufacturer’s instructions.
Normal service requirements will also include all necessary intervening service calls required between inspections to repair any worn or defective parts needed due to equipment failure.
Preventive Maintenance Inspection – Reverse Osmosis Water Systems:
(a) All work performed shall be accomplished in accordance with manufacturer’s instruction including, but not limited to: adjustments, calibrations, cleaning, lubrication, testing, disassembly, check-out, replacement of worn or defective parts, required to keep to equipment in optimum operating condition. Cleaning and disinfection shall be done quarterly.
Monthly Preventative Maintenance Inspections for the Reverse Osmosis Water Systems shall include by not be limited to:
(1) Replace softener tanks as needed
(2) Replace salt for brine rank. (Note: Salt level not to exceed two grains per gallon (GPG). (IAW AAMI 2001 Standards). Delivery to patient area 0.00 Milligrams per Liter (mg/L).
(3) Check UV Lamp. (Replace @8000 hours).
(4) Check UV Lamp Sleeve on as-needed basis (during annual sanitation or during replacement of UV lamp, or if UV lamp gauge red light comes on, or goes below manufacturers recommended limits).
(5) Inspection of all gauges for acceptance range of pressure drops. When the pressure drops indicate a potential problem with the component(s) between two (2) consecutive gauges (hi/Low Sanitation) these components are to be exchanged, replaced, or back flushed as appropriate.
(6) Routine physical cleaning of thin film composite membranes as needed.
(7) RO membrane replacement, as needed to maintain proper rejection rates.
(8) Quality of water from RO Water System is to be maintained above 90%.
(9) Periodic laboratory analysis of products water for total dissolved solids, Maximum acceptable level of feed water is total dissolved solids (TDS) 600 PPM.
(10) Expected quality of the RO product water shall be 90% or better than the feed water.
(11) Change all filter elements, as needed (excluding 2-micron post filters).
(12) Exchange on each Chloramine Removal Carbon Unit per calendar month as needed (when total chlorinate is 0.09 ppm or >). Each replacement unit shall be full and contain low fine virgin carbon with a minimum iodine number of 900.
Replacement tanks shall also have a gravel underbed. All tanks shall be labeled with this information and this information shall also be provided on the service report.
(13) Annual membrane exchange for RO systems.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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