36C26226Q0583.docx

SUBJECT*

OCTO DISSOCIATOR REPAIR

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

Garrett Lyles garrett.lyles@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

NCO 22 - Network Contracting

3350 LA JOLLA VILLAGE DRIVE

San Diego CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source must be in writing. The purpose of this source sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veteran Affairs, San Diego VA Health Care System Research Department Requires service to make repairs on Miltenyi brand gentleMACs Octo Dissociator .

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 Electronic and Precision Equipment Repair and Maintenance.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov. All interested Offerors should submit information by e-mail to garrett.lyles@va.gov All information submissions to be marked Attn: Garrett Lyles, Contracting Officer and should be received no later than 1:00 pm MST on April 06, 2025.

STATEMENT OF WORK (SOW)

Contract Number:

Task Order Number:

IFCAP Tracking Number:

Follow-on to Contract and Task Order Number:

1. Contracting Officer’s Representative (COR)

Phone Number:

Fax Number:

E-Mail Address:

2. Contract Title.

Performance of repairs on Miltenyi brand gentleMACs Octo Dissociator

3. Background.

A service contract is requested for our gentleMACS Octo Dissociator, serial number 03598 (GMOH3598). The Doherty Lab uses this machine to mechanically break down mouse lung tissue, to complete later analysis on present immune cell populations. The use of this machine is critical in our protocol, since we have no alternative ways to break down the lung tissue. Without this machine in working condition, our research has been completely halted, and we are unable to perform any further experiments. It is crucial that this machine be in working order for our lab to be able to continue our research.

4. Scope.

VA Medical Center Research Department, 3350 La Jolla Village Dr, San Diego, 6th floor, Room 6109 and 6250, CA 92161. Requires a comprehensive service repair on one gentleMACS octo dissociator.

5. Specific Tasks.

The contractor shall provide comprehensive service and maintenance, preventative maintenance (PM), calibration services, repair, and support to include all parts and labor.

The contractor must provide documentation on all test equipment used to check and calibrate the equipment to ensure that it has been calibrated according to manufacturer’s standards.

All work is to be performed by competent service personnel, experienced, and certified to work on Miltenyi gentleMACS OctoDissociators.

The contractor shall furnish and replace all parts to restore the equipment to a serviceable condition at no additional cost to the government. This includes, but not limited to labor, materials, parts, test equipment, tools facilities, shipping and incidentals necessary to perform calibration and major repair or refurbishment services on a varying quantity of government- owned precision test equipment for both sterilizers. Parts shall be new and compatible with existing equipment. All replaced parts shall become property of the contractor for them to dispose or recycle as they see fit. The contractor will provide written description of all the work performed on each equipment item. All part replacement will be accomplished during regular business hours. Maintenance is to include all interconnections, devices and cables associated with the equipment being repaired.

6. Performance Monitoring.

Sydney Brack, Doherty Lab Manager, will be checking quality of performance when service is used.

7. Security Requirements. N/A

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

None

9. Other Pertinent Information or Special Considerations. No sensitive and/or proprietary information is used with this equipment.

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). N/A

c. Identification of Non-Disclosure Requirements. N/A

Contractors must execute non-disclosure agreements when they work with sensitive and/or proprietary information. Your SOW must identify any sensitive or proprietary information to which the contractor will have access during contract performance so the non-disclosure agreements can be signed by the time the contract is awarded.

d. Packaging, Packing and Shipping Instructions.

N/A

e. Inspection and Acceptance Criteria.

N/A

10. Risk Control. N/A.

11. Place of Performance. 3350 La Jolla Village Drive, Main Hospital, San Diego, CA 92161

12. Period of Performance.

Base: 04/15/2026-07/14/2026

13. Delivery Schedule: N/A

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