36C26226Q0510.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contracting Officer Adrienne Brown adrienne.brown4@va.gov 951-601-4536

PLACE OF PERFORMANCE

Phoenix VA Healthcare System

650 E Indian School Road

Phoenix AZ

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.

SUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain information about potential qualified sources and their size classification relative to NAICS 337910 (size standard of 1,000 Employees). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, further sources sought notices and/or a solicitation or other announcements may be published.

The Department of Veterans Affairs (VA) is seeking sources capable of providing mattresses in support of VA Phoenix Healthcare System.

The list of characteristics/requirements is intended to be descriptive, not restrictive, of the supplies/services that are required.

If your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement.

(2) Please review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.

(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.

(4) Is your company considered small under the NAICS code identified in this RFI?

(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW?

(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).

(7) If you’re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.

(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6?

(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?

(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?

(11) Please indicate whether your product conforms to the requirements of the Buy American Act?

(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.

(13) What is estimated life span of your solution? What support/services does that entail?

(14) Does your proposed pharmaceutical have FDA clearance? Please specify what FDA clearance(s) have been obtained.

(15) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).

(16) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.

(17) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(18) Please provide your SAM.gov Unique Entity ID/Cage Code number.

(19) Where is the product manufactured? If it is not manufactured in the United States, does your product meet the requirements for TAA?

Responses to this notice shall be submitted via email to adrienne.brown4@va.gov. Telephone responses will not be accepted. Responses must be received no later than April 2, 2026 by 10:00 AM Mountain Time.

All responses to this Sources Sought will be used for planning purposes only. Responses to this Sources Sought Notice are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further Sources Sought and/or a solicitation or other announcement is issued as a result of the information provided from this sources sought, all interested parties must respond to the specific posting separately IAW the specifications of that announcement.

Statement of Work

Introduction to Required Specifications

Purpose: The purpose of this Statement of Work (SOW) is to outline the technical specifications and responsibilities of the awarded Vendor, in relation to the provision, integration, and implementation of a complete hospital bed mattress replacement system in the Community Living Center at the Phoenix VA Health Care System. The Phoenix VA shall require removal of the (50) existing hospital bed mattresses in the designated locations, and installation and implementation of (100) new, bed mattresses with at least (25) pumps. The Vendor shall provide all necessary tools, documentation, equipment/hardware, installation, maintenance, warranty, and training in accordance with this SOW.

Primary Goals: The facility’s primary goals are to achieve standardization, enhancement of patient safety, standardized/improvement safety protocols, enhanced patient data reports and record capabilities, reduction in labor, and overall improvement of patient care. In addition, these mattresses will replace existing ones that are at end of life, expand the capacity and capability of current clinical workflow, improve patient safety and handling, treat pressure ulcers, increased patient satisfaction, and provide consistent and reliable end user experience at point of care.

Need: (100) mattresses and all accessories necessary to fully operate the mattresses shall be new, and not recertified nor refurbished. The Vendor shall provide data denoting the maintenance requirements of the mattress, pumps and any other accessories to ensure PVAHCS can successfully fulfill the mattresses’ maintenance schedule. The Vendor shall provide pressure ulcer mapping and from their mattresses for the wound care team to review and documentation showing how the mattress complies with the National Pressure Injury Advisor Panel (NPIAP) Support Surface Standards Initiative (S3I).

Industry Standards: Unless otherwise stated, all mattresses shall be held to current industry standards for such equipment as present within the current market for hospital beds, supplies, related services, and the most recent standards set by NPIAP.

Definitions

Hospital Mattress: A mattress specially designed for hospitalized patients or others in need of some form of health care. These mattresses have special features both for the comfort and well-being of the patient and for the convenience of health care workers. Common features include a therapeutic surface, pressure redistribution, shear management, moisture management, deep zipper flap, waterproof seams, delamination protection, fits bed frames 80-84”, has nonskid bottom and or straps to secure to bed frame, ability to support 500-pound weight, appropriate for Stage III and Stage IV pressure ulcers, 5-year warranty, and full or prorated replacement availability. These mattresses should be appropriate for the use in long term and acute areas. To include Air Pump.

Salient Characteristics Hospital Bed Mattresses

· Must support minimum weight capacity of no less than 500 lbs.

· Must have a therapeutic surface to assist in management of pressure, shear, and microclimate for the patient.

· Must have ability to redistribute pressure through buckling and absorbing patient weight and allow immersion and envelopment to maintain comfort in all positions on the mattress.

· Must have a breathable cover that wicks away moisture, equalizes pressure redistribution while balancing the microclimate of the patient’s skin.

· Must not conduct heat.

· Must have compatibility with the PVAHCS current Evacusleds.

· Must have a maximum mattress height of 8” for easy ingress and egress of patients.

· Must allow for a side rail height of no less than 16” for maximum patient safety (from mattress deck to the top of the rail).

· Must have a nonskid bottom surface or straps to secure to bed frame.

· Must fit selected hospital bed frame of 84x35” (LXW) (existing beds frames are OOK-SNOW)

· Must have firm edges to prevent collapsing for sitting on side of bed and support weight during ingress and egress.

· Must have delamination protection.

· Must have waterproof seams.

· Must have a deep zipper flap.

· Must be latex free.

· Must have a no less than 40-degree full body turn capability for assistance with early mobility and prevention of pulmonary complications

· Must have sensor technology for automatic adjustment of pressure for patient weight, height, position changes, and bed frame articulation changes.

· Must meet US flammability standards: 16CFR1632, 16CFR1633, CAL TB129, Boston BFD IX-11

· Must have bleach tolerant cover for cleaning.

· Must have mattress inflation system.

· Life expectancy of mattresses must meet or exceed 5 years with availability of full or prorated replacement prior to expiration of warranty.

Warranty: The Vendor shall provide a minimum warranty of not less than five (5) years for parts and labor for the mattresses and pumps

Installation/Removal Considerations

Vendor shall provide all materials, labor, and travel needed for installation of the mattresses.

Vendor will work during normal business hours or as directed by the facility upon award.

Services shall include removal and disposal of all mattresses needing replacement. Vendor shall comply with all VA mandated and local permitted/safety requirements. Mattresses being removed are Sizewise

User and Service Manuals: The Vendor shall provide, two (2) completed and unabridged printed copies and one (1) electronic version (CD) of operator manuals, service manuals, electronics schematics, troubleshooting guides, and diagnostic software and tools, and parts lists for each piece of equipment purchased to the Biomedical Engineering department with delivery of equipment. Additionally, any upgrades to these documents shall be provided by the Vendor. These manuals shall include all components and subassemblies, including those not manufactured by the Vendor. These manuals and documentation shall be identical to the ones supplied to the manufacturer’s service representatives, and shall contain the diagnostics codes, commands, and passwords utilized in maintenance, repair, and calibration of the equipment and provided for the life of the system at no additional cost.

Support/Maintenance Agreements: Vendor shall provide service/maintenance agreement for 8am-6pm PST coverage and provide 24/7 technical and clinical phone support.

Sources Sought Notice