36C26226Q0322.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Department of Veterans Affairs Mesa Annex 4135 S. Power Rd #103 RM 116 Mesa, AZ 85212

POINT OF CONTACT*

Contracting Officer Felicia Simpson felicia.simpson@va.gov

PLACE OF PERFORMANCE

650 E. Indian School Rd.

Phoenix AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this source sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Department of Veteran Affairs, Phoenix VA Health Care System located at 650 E. Indian School Rd. Phoenix, AZ 85012 to provide service agreement to provide preventive and repair maintenance on the (187) Guldmann GH3+ ceiling mounted patient lifts. Contractor should be able to provide documentation from the OEM, the proprietary rights holder, that indicates the interested contractor could provide this service as an authorized third party and must be factory trained and authorized technicians.

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this source sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($34 Million dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA-Dynamic Small Business Search (DSBS) Registry located at https://dsbs.sba.gov. All interested Offerors should submit information by e-mail to felicia.simpson@va.gov All information submissions to be marked Attn: Felicia Simpson, Contract Specialist and should be received no later than 10:00 am MST on February 4, 2026.

The Phoenix VA Health Care System (PVAHCS) requires a service agreement to provide preventive and repair maintenance on the (187) Guldmann GH3+ ceiling mounted patient lifts, reference enclosed equipment listing and PWS for quantities and details, paragraph 15.

The ceiling mounted patient lifts throughout the hospital and outpatient clinics assist patients with limited or no mobility so that they can be positioned on the exam tables for proper medical care. The lifts require annual preventive maintenance that includes testing the lifts with 600 lb weights. This is a strain on the Biomedical Engineering department that already has limited resources.

Required Services:

A. The Contractor shall be responsible for preventive maintenance B. The Contractor shall be responsible for repair services C. The Contractor shall be responsible for all labor D. The Contractor shall be responsible for all travel E. The Contractor shall provide all parts F. The Contractor shall notify the COR to schedule a time and their intent to come on-site.

G. The Contractor shall verify that the equipment that was serviced is fully functional before checking out.

H. The Contractor shall deliver a hard copy or electronic copy of a Field Service Report that delineates the service performed and confirms quality assurance tests results to Agency, see paragraph 4.

I. The Contractor shall inform the COR prior to adding or removal of equipment along with providing documentation for both equipment added or removed.

J. Service technicians shall be certified on/by Guldmann equipment to perform any services/maintenance on the enclosed specified equipment. Contractor shall provide documentation/copy of certification with proposal submittals and upon award.

K. Noncontract Charges: The contractor shall not perform any services that shall result in additional charges without prior approval from the Contracting Officer.

L. Payment: Payment shall be made in arrears, and upon receipt of a properly prepared invoice which references the period for which payment is due, the contract number and/or assigned purchase order number. The invoice shall include the correct payment address.

M. Waste Removal: The contractor is responsible to remove and properly dispose of all waste related to the services provide on-site.

N. Failure to carry out the above procedures shall be considered as a failure to document the service visit and shall constitute a failure to perform.

O. This contract shall provide for the addition and removal of equipment covered in the scope of services

Sources Sought Notice