36C26226Q0267_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Department of Veterans Affairs VHA Regional Procurement Office West 650 East Indian School Road Phoenix AZ 85012

POINT OF CONTACT*

Contract Specialist Catherine Fernandez Catherine.fernandezpedernera@va.gov

PLACE OF PERFORMANCE

Loma Linda VA Health Care

11201 Benton St.

Loma Linda CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 (eff. 10/01/2025), FAR Deviation NOV 2025 (eff. 11/19/2025), VAAR DEVIATION APR 2025 (eff. 04/01/2025), VAAM Alert 26-01 (eff. 10/01/2025), and Acquisition Policy Flash 26-23 eff. 11/19/2025).

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, with a small business size standard of $25 Million.

The FSC/PSC is J063.

The VA Loma Linda Healthcare System (VALLHCS), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking for professional installation services for Security Camaras.

All interested companies shall provide quotations for the following:

Supplies/Services

Refer to Price/Cost Schedule (Attached)

STATEMENT OF WORK (SOW)

Security Cameras Installation LLVAHCS

Contract Title: VA Security Cameras Installation

1. Introduction:

The Loma Linda VA Police requires a Security System Camera upgrade overseeing all Clinical Research Laboratory entrances on the 2nd, 3rd, and 4th floors to enhance and add additional surveillance cameras to the facility. The Period of Performance (POP) for this project will be (180) days This upgrade is expected to include the installation of multiple interior cameras and other equipment as described in No. 2. Scope provided below. This contract includes provisions for installation, repair, cleaning, and maintenance of all security equipment under the purview of the VA Police at the VA Loma Linda Medical Center.

2. Scope:

The vendor shall provide the equipment, installation, termination, and programming of the installed cameras, ensuring proper coordination with the Office of Information Technology (OIT) as directed by the Contracting Officer Representative (COR). Equipment to include: (1) Network Video Recorder (NVR), (7) total cameras, (7) Camera licenses for each camera device, (3) Axis P4705 Dual Lens Interior Cameras, (4) Axis P3737 Quad Lens Interior Cameras, (3) Axis T94N02D Pendant kits, (4) Axis T94N01D Pendant Kits, (7) Ceiling mounts, Shielded Cat6 cable-as required by the manufacture based on camera watts, contractor shall provide and install rough in for cameras, seismic strap for cameras, pathway from camera mount location to closest IT room. POE switches and patch cables to be provided by the vendor. All equipment shall be compatible with LenelS2 and Milestone Video Management Systems (VMS).

3. Specific Requirement:

a. Contract work includes the following: The vendor will provide equipment and installation of interior cameras at the Loma Linda Medical Center.

b. The vendor will include Cat6 cable, conduit, pathway, and rough in for the devices as needed.

c. The vendor shall provide the NVR with the required components to meet the specifications described above. The vendor offer is made in response to a request by the VA Loma Linda Police. The Lump Sum pricing includes all equipment, shipping, as well as our full year warranty on new parts and labor.

d. Work to be performed during 1st shift, Monday - Friday, excluding holidays. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

e. Items and Equipment Not Covered: Patch, paint, wall repair, containment, IP addresses, POE switch, Patch Panel. 2nd, 3rd, Weekend and Holiday labor.

4. Period of Performance:

a. All work must be completed within one hundred-eighty (180) days of contract award date.

Base period: Base Period: 06/15/2026-06/14/2027

Work Hours

Contractor shall perform the following work at the Loma Linda VA Healthcare System during normal working hours 7:00 am to 4:30 pm, Monday through Friday. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

Federal Holidays

If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

5. Place of Performance:

Department of Veteran Affairs Loma Linda VA Healthcare System 11201 Benton St.

Loma Linda, CA 92357

6. Acceptance:

a. All completed work will be inspected and tested by the VA Police Administration, Physical Security and the Contracting Officer Representative for compliance and operational capabilities to include point, aim and focus.

7. Vendor Responsibilities:

a. The vendor shall be responsible for any and all liability actions or suits when the vendor is at fault or negligent in the performance of mandatory tasks. When applicable, the vendor shall operate under, but not limited, to the following national codes, telecommunications industry standards and practices: National Electric Code (NEC), Building Industry Consulting Service International (BICSI), all standards, Electronic Industries Association/Telecommunications Industry Association EIA/TIA, Americans with Disabilities Act (ADA), National Fire Protection Association (NFPA), Underwriters Laboratories (UL), ITU and IETF and all applicable audio, video, communication, data and control standards.

8. Safety:

a. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites. Additionally, the on-site contract supervisor is required to participate in an OSHA-approved, 30-hour safety course. Up to an additional two hours of training may also be provided to contract personnel by VA personnel; this includes training for roof top work, as applicable.

b. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked, is not impacted.

9. Schedule:

0. All work is to be coordinated with the VA Police COR prior to arriving on site.

0. Most work shall be scheduled between 7:00 am to 4:30 pm, Monday through Friday. Some work may be required to be scheduled after hours and on weekends to avoid adversely impacting healthcare operations.

10. Parking:

0. Contractor parking is available within a quarter of a mile of the hospital. One tool truck is allowed to park on property. All contractors, personal vehicles, parking on the hospital grounds is prohibited. Temporary loading and staging areas are allowed and will be designated by the VA COTR.

0. The VA shall not invalidate or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

11. Contractor ID:

0. All contractors with this project currently possess a government issued Non-PIV/I badge. The Non-PIV/I badge must be valid and visible above the waist at all times while working on federal property.

0. If the vendor selected is currently in possession of a Non-PIV/I badge they must present proof the badge is current and not expired. The contract will not be awarded until all parties affiliated with the contract have current credentials and able to provide or obtain proof of expiration date.

12. Smoking Policy:

a. Smoking is and vaping are prohibited on Government property.

13. Complaints:

a. Contractor shall promptly and courteously respond to complaints within three (3) working days to the COR. Including complaints brought to the contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect the written records of complaints upon reasonable notice from the CO.

14. Contract Duration:

a. The contract is for one hundred eighty (180) days from the date of award.

**End of Statement of Work**

The purchase order period of performance is 06/15/2026 - 06/14/2027.

Free on Board Origin (FOB) is destination.

Place of Performance/Place of Delivery

VA Loma Linda Healthcare System (VALLHCS) 11201 Benton Street Loma Linda, CA

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025)”

2. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference (FEB 1998)”

3. FAR 52.203-18, “Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)”

4. FAR 52.204-7, “System for Award Management—Registration. (NOV 2024) (DEVIATION NOV 2025)”

5. FAR 52.212-12, “Evaluation-Commercial Products and Commercial Services (Nov 2021) (DEVIATION OCT 2025)”

6. FAR 52.216-1, “Type of Contract (APR 1984) (DEVIATION NOV 2025)”

7. FAR 52.229-11, “Tax on Certain Foreign Procurements – Notice and Representation (NOV 2007)(DEVEATION SEP 2025)”

8. FAR 52.252-5, “Authorized Deviation in Provisions (NOV 2020)”

9. VAAR 852.239-71, “Information System Security Plan and Accreditation (FEB 2023)”

10. VAAR 852.239-75, “Information and Communication Technology Accessibility Notice (FEB 2023)”

11. VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)”

12. VAAR 852-273-74, “Award without Exchanges (NOV 2021)” The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions-Commercial Products and Commercial Services. (NOV 2023) (DEVIATION OCT 2025)”

· FAR 52.252-2, “Clauses Incorporated by Reference. (FEB 1998)”

· FAR 52.203-17, “Contractor Employee Whistleblower Rights. (NOV 2023)”

· FAR 52.203-19, “Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)”

· FAR 52.204-9, “Personal Identity Verification of Contractor Personnel (JAN 2011)”

· FAR 52.204-13, “System for Award Management-Maintenance. (OCT 2018) (DEVIATION NOV 2025)”

· FAR 52.209-6, “Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)”

· FAR 52.209-10, “Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)”

· FAR 52.219-4, “Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)”

· FAR 52.219-6, “Notice of Total Small Business Set-Aside. (NOV 2020) (DEVIATION NOV 2025)”

· FAR 52.219-14, “Limitation on Subcontracting. (OCT 2022) (DEVEATION NOV 2025)”

· FAR 52.219-28, “Postaward Small Business Program Rerepresentaion (JAN 2025 (DEVIATION NOV 2025)”

· FAR 52.219.33, “Nonmanufacturer Rule. (SEP 2021) (DEVEATION NOV 2025)”

· FAR 52.222-3, “Convict Labor. (JUN 2003) (DEVIATION NOV 2025)”

· FAR 52.222-36, “Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)”

· FAR 52.222-41, “Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)”

· FAR 52.222-42, “Statement of Equivalent Rates for Federal Hires. (MAY 2014)”

· FAR 52.222-43, “Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)”

· FAR 52.222-50, “Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)”

· FAR 52.222-55, “Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025)”

· FAR 52.222-62, “Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)”

· FAR 52.222-90, “Addressing DEI Discrimination by Federal Contractors (APR 2026)”

· FAR 52.223-21, “Foam (May 2024)”

· FAR 52.225-3, “Buy American-Free Trade Agreements-Israeli Trade Act. (NOV 2023) ALT II (JAN 2025) (DEVIATION NOV 2025)”

· FAR 52.226-8, “Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)”

· FAR 52.232-33, “Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)”

· FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)”

· FAR 52.233-3, “Protest after Award. (AUG 1996) (DEVIATION NOV 2025)”

· FAR 52.233-4, “Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)”

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation (APR 1984)”

· FAR 52.240-92, “Security Requirements. (DEVIATION NOV 2025)”

· FAR 52.244-6, “Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)”

· FAR 52.252-6, “Authorized Deviations in Clauses (NOV 2020)”

· VAAR 852.203-70, “Commercial Advertising (MAY 2018)”

· VAAR 852.204-70, “Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026)”

· VAAR 852.204-72, “Personnel Vetting and Credentialing (MARCH 2026)”

· VAAR 852.212-72, “Gray Market and Counterfeit Items-Information Technology Maintenance Allowing Other Than New Parts (FEB 2023)”

· VAAR 852.219-73, “VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)”

· VAAR 852.219-75, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION)”

· VAAR 852.232-72, “Electronic Submission of Payment Requests (NOV 2018)”

· VAAR 852.239-70, “Security Requirements for Information Technology Resources (FEB 2023)”

· VAAR 852.239-76, “Information and Communication Technology Accessibility (FEB 2023)”

· VAAR 852.242-71, “Administrative Contracting Officer (OCT 2020)”

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers to include, but not limited to, SAM UEI.

All quotes shall be sent to the Network Contracting Office (NCO) Catherine.fernandezpedernera@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, and past performance, with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: https://sam.gov/ registration is required to be complete at time of submission of response. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023) (DEVIATION OCT 2025)

Addenda to FAR 52.212-4 are attached.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Required Submittals: Proof that the contractor and all personnel performing on the contract have the following technical training and certifications:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. All contract personnel are required to have participated in an OSHA-approved, 10-hour safety course, prior to working at the Loma Linda VA Medical Center or affiliated sites.

c. Hot work permits for welding, cutting, soldering, or brazing are to be obtained from the VA Loma Linda Safety Office. Scheduled utility outages require 14-day notification prior to the first day of project. Contractor will prepare a site-specific Safety Plan to be approved by the local VA Safety Officer prior to start of work. Plan is to include outages, lockouts and scheduling of work involving cabling and equipment impacting any potential patient treatment or care. A significant part of this planning process is to ensure other cabling and equipment, adjacent to the site being worked is not impacted.

Note: It is “Encouraged” for all interested parties to attend the site visit on the date and time stated below.

Site visit: Site visit will be conducted by the COR Aaron Pyatt, Aaron.Pyatt@va.gov 909-372-5318 on May 26, 2026 at 11:00 am (PST) and will meet at the front main lobby located at 11201 Benton St., Loma Linda CA 92357. Please email Aaron Pyatt to RSVP with your contact information if you plan to attend the site visit. Contractors are to measure on site visit areas.

Questions shall be received electronically only not later than 10:00 PDT on 05/29/2026 at Catherine.fernandezpedernera@va.gov.

Submission of your final response shall be received electronically not later than 10:00 PDT on 06/03/2026 at Catherine.fernandezpedernera@va.gov. Subject line should include “RESPONSE TO RFQ 36C26226Q0267.”

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW. Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 12.201-1 Simplified Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Phone calls with questions will not be accepted.

Point of Contact Catherine Fernandez, Contract Specialist, Catherine.fernandezpedernera@va.gov.

A.1 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a firm fixed-price contract resulting from this solicitation.

(End of Provision)

A.2 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision) A.3 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) A.4 52.240-92 SECURITY REQUIREMENTS (NOV 2025) (DEVIATION) ALTERNATE I (NOV 2025)

(a) This clause applies to the extent that this contract involves access to information classified Confidential, Secret, or Top Secret.

(b) The Contractor shall comply with—

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (32 CFR part 117); and

(2) Any revisions to that manual, notice of which has been furnished to the Contractor.

(c) If, after the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract must be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract

(d) The Contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

(e) A subcontractor requiring access to classified information under a contract shall be identified with a CAGE code on the DD Form 254. The Contractor shall require a subcontractor requiring access to classified information to provide its CAGE code with its name and location address or otherwise include it prominently in the proposal. Each location of subcontractor performance listed on the DD Form 254 is required to reflect a corresponding unique CAGE code for each listed location unless the work is being performed at a Government facility, in which case the agency location code shall be used. The CAGE code must be for that name and location address. Insert the word “CAGE” before the number. The CAGE code is required prior to award. The contractor shall ensure that subcontractors maintain their CAGE code(s) throughout the life of the contract.

(f)(1) If a change in security requirements, as provided in paragraphs (b) and (c), results in a change in the security classification of this contract or any of its elements from an unclassified status or a lower classification to a higher classification, or in more restrictive area controls than previously required, then the Contractor must exert every reasonable effort compatible with the Contractor’s established policies to continue performing the work under the contract to comply with the change in security classification or requirements.

(2) If, despite reasonable efforts, the Contractor determines that continuing work under this contract is not practical because of the change in security classification or requirements, the Contractor shall notify the Contracting Officer in writing. Until the Contracting Officer resolves this problem, the Contractor shall continue safeguarding all classified material as required by this contract.

(g) After receiving the written notification, the Contracting Officer shall explore the circumstances surrounding the proposed change in security classification or requirements and must try to work out a mutually satisfactory method so the Contractor can continue doing the work under this contract.

(h) If, 15 days after receipt by the Contracting Officer of the notification of the Contractor’s stated inability to proceed, the application to this contract of the change in security classification or requirements has not been withdrawn or a mutually satisfactory method for continuing performance of work under this contract has not been agreed upon, the Contractor may request the Contracting Officer to terminate the contract in whole or in part. The Contracting Officer shall terminate the contract in whole or in part, as may be appropriate, and the termination must be deemed a termination under the terms of the Termination for the Convenience of the Government clause.

(End of Provision)

A.5 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VAAR (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

A.6 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3:

Tier 5:

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of Clause) A.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

A.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause) See attached document: Price Cost Schedule for Security Camera Installation.

Combined Synopsis/Solicitation Notice