P03 - J_A Limiting_Sources_Justification Pitney Bowes_CO Signed.pdf

Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 2 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C262-26-AP-8559

DEPARTMENT OF VETERANS AFFAIRS

FAR 8 – Justification for Limiting Sources (LSJ) For

Limiting Sources (<SAT)

Acquisition Plan Action ID: 36C262-26-AP-8559

1. Contracting Activity:

Department of Veterans Affairs VHA Regional Procurement Office- West Network Contracting Office- 22

Department of Veterans Affairs VA Greater Los Angeles Healthcare System (VAGLAHS) 11301 Wilshire Blvd WLA Facility Los Angeles CA 90073

PR# 691-26-4-4099-0066

2. Description of Action: Meter reading equipment rental and PMI services as a new FSS order number 36C26226N0847.

Order against: FSS Contract Number: 47QSMA21D08R3

Name of Proposed Contractor: Pitney Bowes Inc.

Street Address: 3001 Summer Street City, State, Zip: Stamford, CT 06926 Phone: 973-975-7870

3. Description of Supplies or Services: Meter Reading Equipment rental and PMI Services.

The estimated value of the proposed action is $16,783.08

Meter reading equipment rental and PMI services for six (6) locations within the Greater Los Angeles VA Healthcare System. Discussion with contractor took place on 7/31/2026 and the VA was informed that Pitney Bowes Inc., does not offer option year pricing for PMI services of the equipment. The equipment serves as a mailing service for the program service to mail out appointment notices to the Veterans and keep the meter reader tracking for keeping track of the funds. Should the equipment go down Pitney Bowes provides the service to maintenance the equipment.

Justification for Limiting Sources for Micro-Purchase Threshold up to the SAT

VHAPG Part 808.405-6 Limiting Sources Page 2 of 2 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C262-26-AP-8559

4. Authority:

Order Against FSS: Authority of the Multiple Award Schedule Program, Title III of the Federal Property and Administrative Services Act of 1949 (41 USC 251, et seq.); Title 40 USC 501, Services for Executive Agencies; and Section 803 of the National Defense Authorization Act of 2002 (PL 107-107) and implemented by FAR 8.405-6. Mark the applicable exception:

An urgent and compelling need exists, and following the procedures would result in unacceptable delays(FAR 8.405-6(a)(1)(i)(A);

Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

(FAR 8.405-6(a)(1)(i)(B));

In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order and the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order was not previously issued under sole-source or limited-sources procedures (FAR 8.405- 6(a)(1)(i)(C)); or

Items peculiar to one manufacturer. An item peculiar to one manufacturer can be a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A brand name item, whether available on one or more schedule contracts, is an item peculiar to one manufacturer (FAR 8.405-6(b)).

5. Rationale/explanation to support cited authority: An FSS GSA Contract is set in place until 2041 is set in place for the rental of the meter reading equipment rentals. There is a price catalog that sets the price for the facility only adding the PMI services IAW: RFO 8.405-6(a).

6. Note that this determination satisfies the requirements of FAR 8.405-6. The requirement to prepare a written justification IAW FAR 6.303 does not apply to Federal Supply Schedules.

Marco Ramos David Odne Contract Specialist Contracting Officer VAGLA/NCO22/Services 3 VAGLA/NCO22/Services 3 Date: 08/03/2026 Date:

https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-8#FAR_8_405_6 https://www.acquisition.gov/far/part-6#FAR_6_303