36C26226C0142_1.docx
DOCX document 24 KB Posted
- Attached to
- J065--ARIA & Eclipse Full-Scale PMI Federal contract opportunity
- Solicitation number
- 36C26226Q0170
About this file
This is an Award Notice for a service contract issued by the Department of Veterans Affairs Medical Center in Los Angeles, CA. The contract was awarded to Varian Medical Systems, Inc. on March 16, 2026, in the amount of $4,757,220.00 under Award Number 36C26226C0142. The solicitation (36C26226Q0170) was issued as a Request for Quote (RFQ) and utilized Simplified Acquisition Procedures under FAR 13. The contract covers comprehensive support and maintenance services for the VA GLA's Linear Accelerator (LINAC) hardware, ARIA and Eclipse software systems, and full-scale network infrastructure supporting the Radiation Oncology treatment program. The performance period consists of a base year with four option years thereafter.
The procurement was conducted by the Network Contracting Office (NCO) 22 in Tucson, Arizona, with Jamie ElBedawi and Kyle Cipra serving as contract specialists. The contract was evaluated based on three decision factors: Price, Past Performance, and Technical merit. The solicitation classified the requirement under NAICS code 811210 (Automotive Repair and Maintenance) with a small business size standard of $34.0 Million, and assigned FSC/PSC code J065. Responses were required by December 29, 2025, at 17:00 MST, with questions due by December 15, 2025. All communications were required to be submitted in writing to Jamie.elbedawi@va.gov and kyle.cipra@va.gov.
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Text version
Award Notice
| SUBJECT* |
| ARIA & Eclipse Full-Scale PMI |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 85723 |
| SOLICITATION NUMBER* |
| 36C26226Q0170 |
BASE NOTICE TYPE
| ARCHIVE |
| 30 DAYS AFTER THE AWARD DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 811210 |
SET-ASIDE
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723
POINT OF CONTACT*
Contract Specialist ElBedawi, Jamie jamie.elbedawi@va.gov
AWARD INFORMATION
| AWARD NUMBER* |
| 36C26226C0142 |
| AWARD AMOUNT* |
| $4,757,220.00 |
| LINE ITEM NUMBER |
| 4 |
| AWARD DATE (MM-DD-YYYY)* |
| 03-16-2026 |
| AWARDEE NAME* |
| VARIAN MEDICAL SYSTEMS, INC |
| CONTRACTOR’S UEI |
| PHMMJPNSNZV5 |
| AWARDEE ADDRESS LINE* |
| 3100 HANSEN WAY |
| AWARDEE CITY |
| PALO ALTO |
| AWARDEE STATE |
| CA |
| AWARDEE ZIP CODE |
| 94304 |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
A solicitation was issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04.
The associated North American Industrial Classification System (NAICS) code for this procurement was 811210, with a small business size standard of $34.0 Million.
The FSC/PSC was J065.
The Biomedical Engineering Department at the Department of Veterans Affairs Medical Center in Los Angeles, CA (VA GLA) required a service contract for comprehensive support of its Linear Accelerator (LINAC) hardware, ARIA and Eclipse software, and Full-scale network system. These systems are integral to the Radiation Oncology treatment programs and are essential for delivering patient care. The need for a service contract arose to ensure the continued optimal performance and reliability of these critical systems, which are essential for providing high-quality radiation oncology treatments to veterans. Regular maintenance and expert support are necessary to prevent any disruptions in patient care and to address any technical issues promptly. The expected performance period was a base year with four option years thereafter.
All proposals were to be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Jamie ElBedawi at Jamie.elbedawi@va.gov and Kyle Cipra at kyle.cipra@va.gov.
Award was based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The following were the decision factors: Price, Past Performance, and Technical.
The award was made to the response most advantageous to the Government.
Responses were to contain your best terms, conditions.
Submission of your questions were to be received not later than 17:00 MST on 12/15/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication were to be in writing ONLY, to this same email address.
Submission of your response were to be received not later than 17:00 MST on 12/29/2025 at Jamie.elbedawi@va.gov and kyle.cipra@va.gov. ALL communication were to be in writing ONLY, to this same email address.
Late submissions were treated in accordance with the solicitation provision at FAR 52.212-1(f).
*= Required Field Award Notice
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