36C26225Q1326.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contract Specialist Naomi Meza naomi.meza@va.gov

(520) 792-1450 x 13785

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Announcement: This is a “SOURCES SOUGHT ANNOUNCEMENT ONLY”, it is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources-sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential sources capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name, (b) address, (c) point of contact, (d) phone, (e) fax, (f) email address, (g) Unique Entity ID, (h) Cage Code, (i) Tax ID Number, (j) Type of business, e.g. small or other, as appropriate, (k) if pricing today, what would be the estimated pricing, and (l) must provide a Capability Statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described in the accompanied Statement of Work (SOW).

Description of Requirement:

Important Information: The Government is not obligated to - nor will it pay for or reimburse any costs associated with responding to this sources-sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 562920 ($25 Million).

Notice to Potential Offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Veteran Small Business located at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail: Naomi.Meza@va.gov. All information submissions to be marked Attn: Naomi Meza, Contract Specialist and should be received no later than August 25, 2025, 3:00 PM PST per the due date found on page 1 of this Sources Sought Notice.

STATEMENT OF WORK

1. PROJECT TITLE: Elevator Inspection and Test Services - Annual, Semi-annual, and Five (5) Year Load Test.

2. BACKGROUND: The VA Long Beach Medical Center (VALBMC) requires a Contractor to perform inspection and test services annually, semi-annually, and 5-year load tests of all Vertical Transportation Units (VTU). The inspection and test services shall be in accordance with all local, state, federal, and elevator industry standards, laws, and regulations. Contractor shall provide all labor, supplies, transportation, expertise and supervision necessary to perform a complete independent inspection and safety tests on Government-owned Vertical Transportation Units (VTU) which include elevators, dumbwaiters, wheelchair lifts and cart lifts. Inspection and test services are performed on an annual and semiannual basis and VTU's also require a 5-year load test to be performed. The contractor shall meet any current or future requirements approvals or certifications as may be levied by applicable legal, regulatory, accrediting body, governing body, and/or local/state/federal requirements.

3. ANTICIPATED PERIOD OF PERFORMANCE:

Base: 9/1/2025-8/31/2026 Option Year 1: 9/1/2026-8/31/2027 Option Year 2: 9/1/2027-8/31/2028 Option Year 3: 9/1/2028-8/31/2029 Option Year 4: 9/1/2029-8/31/2030

4. GENERAL REQUIREMENTS:

4.1. The Contractor shall furnish all equipment, expertise, incidentals, labor, materials, parts, supervision, supplies, tools, transportation, and qualified personnel required and necessary to conduct inspection services in accordance/compliance with manufacturer guidelines/recommendations, current code(s), directives, regulations, Joint Commission, and industry standards at VA Long Beach Healthcare System.

4.2. Contractor shall check in with Electric Shop Supervisor or appointed prior to performing any work.

4.3. Contractor and employees shall be issued temporary ID badges from the VA Police Department that must always be worn while on station.

4.4. All damages incurred during the performance of this scope of work will be repaired by the Contractor at no cost to the VA.

4.5. Contractor is responsible for providing and utilizing all OSHA regulated Personal Protective Equipment (PPE) while performing all inspection and testing requirements.

4.6. Contractor shall follow all VA regulations and provide the means to meet these regulations.

5. SPECIFIC REQUIREMENTS: The Contractor shall provide independent elevator inspection and test services that include inspection, verification, and certification of annual and semi-annual inspection, safety tests, and 5-year load testing to ensure reliable and continuous safe operation of Government owned VTU' s. A list of all VTUs’ can be found in SUPPLEMENT 1 - MASTER ELEVATOR INVENTORY (See Section 7). The list is subject to change throughout the performance of the contract and all parties involved will be notified of any changes within five (5) business days.

5.1. Prior to performing independent inspection and testing services, The Contractor shall provide notification to the COR and the Government Elevator Maintenance and Repair Contractor of the dates of proposed services. The notification should reach the Government and Elevator Maintenance and Repair Contractor at least fifteen (15) calendar days prior to the proposed inspection. The notification shall be in writing and shall include the proposed inspection and testing dates, estimated time of arrival and completion of services, name and local contact information of the technician performing the services.

5.2. Inspections and tests shall be completed in accordance with the most current edition of the American Society of Mechanical Engineers (ASME) 17.1 Safety Code for Elevators and Escalators, ASME 17 .2 Guide for Inspection of Elevators, Escalators, and Moving Walks and ASME 17.3 Safety Code for Existing Elevators and Escalators. In addition, the Contractor shall be aware of and adhere to all applicable Federal, State, County and City, rules, recommendations, regulations, guidelines and laws pertaining to the execution of all inspection services.

5.3. The Contractor shall provide the necessary labels, metal tags or other tagging and labeling according to requirements.

5.4. The Contractor is responsible for ensuring services are provided by qualified and competent personnel for all Elevator Inspections pertinent to this contract. At a minimum, contractor personnel shall maintain a CURRENT ASME QEI 1 Certification.

6. INVENTORY: The Contractor responsible for providing required testing and inspection and 5-year load test services for all VA Long Beach Medical Center VTU’s according to SUPPLEMENT 1 - MASTER ELEVATOR INVENTORY:

7. DOCUMENTATION AND REPORTS: Within ten (10) business days of the completion of an inspection or test, the Contractor shall complete and submit a separate written narrative report for each VTU inspected or tested. The report shall include the date and time of the inspection or test, the location, the equipment, the type of service performed, actual hours spent performing requested service, and the name of the technician performing the service. The Contractor shall submit two (2) copies of each report in written format and one (1) copy in digital format to the designated COR of the facility inspected/tested, and the Elevator Maintenance Contractor of the facility inspected/tested on VA supplied forms.

7.1. The report shall identify each VTU inspected or tested by building, serial and unit number. The report shall describe any needed adjustments, repairs, worn parts and other items required or recommended for keeping the-VTU operating safely. The report shall make specific reference to safety code violations, including the title of the code being cited, the section or clause which refers to the specific violation and other reference that will assist the COR and Elevator Maintenance and Repair contractor in making necessary repairs or adjustments.

8. CONTRACTOR'S QUALIFICATIONS: Contractor shall be a firm regularly engaged in the servicing and testing of elevators, dumbwaiters, wheelchair lifts, and cart lifts. Contractor's personnel performing on this Contract must be fully qualified competent service technician(s). "Fully qualified" is defined as meeting the requirements of the most current edition of ASME QEI-1 for the Qualification of Elevator Inspectors. The Contractor will be required to update competency information throughout the life of the contract as changes occur. The Contractor must provide for Government approval credentials of each service technician. Credentials must be provided prior to the employee being assigned services responsibilities on Government equipment listed herein. Contractors shall provide proof and adequacy of past performance history, references, and required qualifications.

9. APPLICABLE DOCUMENTS, STANDARDS, LAWS AND/OR REGULATIONS: The following are a list of various applicable standards, policies, regulations, and/or governing bodies. This list is· not an all-inclusive list, therefore it is the responsibility of the contractor to ensure all applicable standards, policies, regulations, and/or governing bodies not listed here are adhere to. Furthermore, contractor is responsible to adhere to all current addition of applicable standards, policies, regulations, and/or governing bodies.

9.1. The American Society of Mechanical Engineers (ASME), www.asme.org

9.2. ASME -A17 -Elevators and Escalators

9.3. ASME -A17 .1 - Safety Code for Elevators and Escalators

9.4. ASME-A17 .2 -Guide for Inspection of Elevators, Escalators, and Moving W a1ks

9.5. ASME-A17.3 -Safety Code for Existing Elevators and Escalators (Includes Requirements for Electric and Hydraulic Elevators and Escalators)

9.6. ASME-A18-.1-Safety Standards for Platform Lifts and Stairway Chairlifts

9.7. ASME-QEI-1-Standard for the Qualification of Elevator Inspectors

9.8. National Association of Elevator Safety Authorities International (NAESAI), www.naesai.org

9.9. NFPA 70-National Electrical Code

9.10. NFPA 70E -Standard for Electrical Safety in the Workplace

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