36C26225Q0849_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office (NCO) 22 Carl T. Hayden VA Medical Center (VAMC) 650 East Indian School Road Gilbert AZ 85297

POINT OF CONTACT*

Contracting Officer Norman Napper-Rogers Norman.Napper-Rogers@va.gov 602-795-4170

PLACE OF PERFORMANCE

VA Loma Linda Healthcare System (VALLHCS)

Jerry L. Pettis VA Medical Center (VAMC)

11201 Benton Street

Loma Linda CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business concerns IAW FAR 19.1405 SDVOSB Set-aside procedures, and VAAR Subpart 819.70, the VA Veterans First Contracting Program.

The associated North American Industrial Classification System (NAICS) code for this procurement is 221114, with a small business size standard of 500 Employees.

The FSC/PSC is Z1MG.

The VA Loma Linda Healthcare System (VALLHCS), Jerry L. Pettis VA Medical Center (VAMC), located at 11201 Benton Street, Loma Linda, CA 92357-1000 is seeking to purchase Solar Photovoltaic System Preventive Maintenance Inspection and Repair (PMIR) services.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT OF WORK (SOW)

1. GENERAL

1.1. Introduction: The VA Loma Linda Healthcare System (VALLHCS) located at 11201 Benson Street Loma Linda, CA 92357 requires Solar Photovoltaic (PV) Maintenance services for one base and up to four option years.

1.2. Background: The VALLHCS currently has five solar arrays and metered inverters on-site; four arrays mounted on the carports in the parking lots and one on the garage structure. The total capacity of the solar PV arrays is 1.421 MW-DC.

Table 1 – Solar PV System Information

2. OBJECTIVE

2.1. Description: The VALLHCS installed a grid-tied solar PV system that is connected to the facility’s 480V service bays with no energy storage or backup feature in November 2013. The solar modules are Samsung model LPC247M-08. The inverters are metered and monitored from the Data Acquisition System (DAS), using Athea platform. The inverter was rated at 1,420 kW-AC. The system was rated at 1,701 kW-DC STC and 1,490 kW-AC CEC. The system has downsized when the rooftop arrays were removed in September 2024. The VALLHCS had solar PV maintenance services from April 2020 to March 2025 and requires renewal of full maintenance services.

2.2. Scope of Work: The contractor shall provide all labor, materials, tools, equipment, engineering, transportation, qualified personnel, supervision and other services necessary for performing solar PV system management, maintenance, repair, cleaning, and training to the manufacturer and industrial standards. The purpose is to manage system performance for optimum solar generation.

2.2.1. System Management: The contractor shall provide system management services to include monitoring the DAS, responding to alarms, tracking work orders/services, administrating warranty/utility, and reporting performance.

2.2.2. System Production Report: The contractor shall provide, via DAS, a monthly and annual energy production reports showing the actual system performance within first two weeks of the month.

2.2.3. Preventative Maintenance: The contractor shall provide inspections, testing, cleaning, and preventative maintenance (PM) services in accordance with manufacturers recommendations.

2.2.4. Preventative Maintenance Report: The contractor shall provide a completed maintenance checklist/log, list of issues discovered, resolution, and appliable photos as appropriate within two weeks of each visit.

2.2.5. System Repair and Training: The contractor shall provide repairs and training as needed to maintain the solar PV system.

2.3. Specific Requirements:

2.3.1. Conference Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The contractor shall facilitate monthly meetings on Microsoft Teams with meeting minutes to discuss reports, services, and any agenda that will optimize the performance of the solar PV system.

2.3.2. Quality Control Program: The contractor shall develop and maintain an effective Quality Control Program (QCP) to ensure services are performed in accordance with the Scope of Work. The contractor implements procedures to assure their work complies with the requirements of the contract. The QCP shall be delivered within 21 days after contract award and revised annually for Contracting Officer Representative (COR) review/approval.

2.3.3. Site-Specific Safety Plan: The contractor shall develop and maintain an effective Site-Specific Safety Plan to ensure safe services are performed in accordance with standard electrical and PV safety practices. The contractor implements procedures to identify, prevent, and train contractor personnel in event of medical or site emergency. The plan shall be delivered within 21 days after contract award and revised annually for COR review/approval.

2.3.4. Applicable Publications: The contractor shall abide by all latest applicable regulations, publications, manuals, and local policies/procedures to include but not limited to OSHA, NFPA, IEEE, NEC, and VA/VHA Directives.

2.3.5. Qualifications: The contractor site manager shall have at least three years of solar PV experience, possess an OSHA 30-Hour Occupational Safety and Health Training Course card, and preferably obtain a North American Board of Certified Energy Practitioners (NABCEP) Board Certification. The contractor solar PV technician(s) shall have at least two years of electrician experience, one year of solar PV experience, possess at lease an OSHA 10-Hour Occupational Safety and Health Training Course card, and preferably obtain a NABCEP Associate Credential. The resumes and copy of the OSHA cards shall be delivered within 21 days after contract award for COR review/approval.

2.3.6. Adequate Workforce: The contractor shall maintain stability and continuity of an adequate workforce for uninterrupted performance of all services.

2.3.7. Background Check: The contractor personnel performing work must have a general employment background check at the time of the proposed submission and must maintain the level of security required for the life of the contract.

2.3.8. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

2.3.9. Access Control: The contractor shall establish and implement methods of ensuring all badges and keys issued to the contractor by the government are not lost, misplaced, duplicated and are not used by unauthorized persons.

2.3.10. Government Responsibilities:

2.3.10.1. Furnished Items and Services: The COR or facility personnel will provide site access to the solar PV system to perform the services or will allow the contractor to check-out a key and temporary badge from the Facilities Management Service.

2.3.10.2. Technical Documents: The COR will provide Operation & Maintenance (O&M) manuals, as-builds, and any technical documents on file. The contractor is responsible for the accuracy of the technical documents.

2.3.10.3. Water Source: The government will provide access to water spigot for use in module washing. The contractor is responsible for water conservation practices.

2.3.10.4. Quality Assurance: The COR will evaluate the contractor’s performance on the deliverables and services.

2.3.11. General Maintenance Services

2.3.11.1. Furnished Items and Services: The contractor shall provide compatible software/hardware parts or equipment with the existing PV system/design. The cost of labor, materials, equipment, and other services shall be submitted to the COR for review/approval prior to any work.

2.3.11.2. Site Visits: The contractor shall notify the COR at least one month of any site visits or services to discuss and coordinate the best course of action with the VA Police, Facility, Safety, and any other departments involved. The contractor shall check-in and check-out with the COR for each site visit.

2.3.11.3. System Management: The contractor shall provide system management services to include monitoring the DAS, responding to alarms, tracking work orders/services, administrating warranty/utility, and reporting performance. The contractor shall respond and notify the COR for discussion/decision on the path forward to resolve/repair the issue to the alarms from the DAS as follows in Table 2.

Table 2 – Alarm Response Level

Description

2.3.11.4. Preventative Maintenance: The contractor shall provide PM services and cleaning for PV array and inverters in accordance with SunWize O&M manual, Solaron User manual, and Satcon manual.

2.3.11.4.1. The contractor shall develop, complete, and submit a PM checklist/log sheet for record of performance.

2.3.11.4.2. The contractor shall document deficiencies with appliable photos and resolutions in a PM report within two weeks of PM performance.

Table 3 – Example of Preventative Maintenance Services

General Inspections:

· Visual inspection for signs of damage, overall wear and tear, module breakage, loose conduit, broken straps, etc.

· Sample check torque marks and tighten loose connections

Electrical Inspections and Maintenance:

· Perform manufacturer’s preventative maintenance on electrical equipment

· Check integrity of weather resistance (seals, hubs and weather stripping)

· Check electrical equipment housing for signs of corrosion

· Perform infrared scans, as needed

Inverter Inspections and Maintenance:

· Perform manufacturer’s preventative maintenance

· Check integrity of weather resistance (seals, hubs and weather stripping)

· Check inverter housing for signs of corrosion

· Clean inverter air vents and heat sinks clean filters

· Perform infrared scans, as needed

Monitoring Equipment Inspection:

· Clean and verify readings of pyranometer(s)

· Check integrity of cell temperature sensor and verify DAS readings

· Check other weather station components

· Check that the System meter is reading accurately

Array Washing:

· Includes normally expected soiling conditions. Heavy cleaning, such as excessive soiling, debris removal, bird droppings and soot, not to exceed 10% of total array.

Vegetation Control:

· Remove or mow weeds and grasses located in accessible areas under the array

Tracker Maintenance:

· Perform manufacturer’s preventative maintenance

· Check limit switches and backtrack function if applicable

· Check torque and tolerances on all dynamic components

· Grease all zerk fittings

· Inspect all rubber/plastic components, boots, and bushings

2.3.11.5. Corrective Maintenance: The contractor shall provide corrective maintenance (not listed, within the scope of the contract) to scheduled and unscheduled issues or failures as necessary in a timely manner to restore the system to the required levels of performance. The contractor shall notify the COR of the issues and provide supporting documents/services for corrective maintenance. The cost of corrective maintenance shall be preapproved by the Contracting Officer.

2.3.11.6. Technical Assistance and Training: The contractor shall provide technical assistance and training to ensure VA personnel are generally familiar with the PV systems, components, and safety. Technical assistance may be needed for specialized work, including warranty or utility applications.

2.3.12. Billing and Payment: The contractor shall email invoices to the COR for review/approval after the completion of service. Once approved, the contractor shall submit the invoice on the Tungsten Network for government invoice processing.

Table 4 – Example Line Items for Services

3. Period of Performance

3.1.1. The period of performance (POP) will be one base period and four one-year option years (OY). At the end of each POP, the government may extend the term of the contract unilaterally.

Base Period: June 1, 2025 - September 30, 2025.

OY1: 10/01/2025 – 09/30/2026.

OY2: 10/01/2026 – 09/30/2027.

OY3: 10/01/2027 – 09/30/2028.

OY4: 10/01/2028 – 09/30/2029.

Free On Board (FOB) is destination for this purchase order.

Place of Performance/Place of Delivery

VA Loma Linda Healthcare System (VALLHCS) Jerry L. Pettis VA Medical Center (VAMC) 11201 Benton Street Loma Linda, CA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.201-1, “Acquisition 360: Voluntary Survey. (SEPT 2023)”

2. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services (SEP 2023)”

3. ADDENDUM to FAR 52.212-1

4. FAR 52.252-1, “Solicitation Provisions Incorporated by Reference (FEB 1998)”

5. FAR 52.204-7, “System for Award Management (NOV 2024)”

6. FAR 52.204-16, “Commercial and Government Entity Code Reporting (AUG 2020)”

7. FAR 52.204-29, “Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (DEC 2023)”

8. FAR 52.217-5, “Evaluation of Options (JUL 1990)”

9. FAR 52.233-2, “Service of Protest (SEPT 2006)”

10. VAAR 852.209-70, “Organizational Conflicts of Interest (OCT 2020)”

11. VAAR 852.233-70, “Protest Content/Alternative Dispute Resolution (OCT 2018)”

12. VAAR 852.233-71, “Alternate Protest Procedure (OCT 2018)”

13. VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)”

14. End of Addendum to 52.212-1

15. FAR 52.212-2, “Evaluation-Commercial Items (NOV 2021)”

16. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services (MAY 2024)”

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)

· ADDENDUM to FAR 52.212-4

· FAR 52.252-2, “Clauses Incorporated by Reference” (FEB 1998)

· FAR 52.203-16, “Preventing Personal Conflicts of Interest” (JUN 2020)

· FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

· FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

· FAR 52.217-8, “Option to Extend Services” (NOV 1999)

· FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000)

· FAR 52.228-5, “Insurance-Work on a Government Installation” (JAN 1997)

· CL-120, “Supplemental Insurance Requirements”

· FAR 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” (APR 1984)

· FAR 52.237-3, “Continuity of Services” (JAN 1991)

· VAAR 852.203-70, “Commercial Advertising” (MAY 2018)

· VAAR 852.219-74, “VA Notice to Total Set-Aside for Certified Veteran-Owned Small Businesses” (JAN 2023) (DEVIATION)

· VAAR 852.219-76, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products” (JAN 2023) (DEVIATION)

· VAAR 852.223-71, “Safety and Health” (SEP 2019)

· VAAR 852.232-72, “Electronic Submission of Payment Requests” (NOV 2018)

· VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

· End of Addendum to 52.212-4

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (JAN 2025)

The following subparagraphs of FAR 52.212-5 are applicable: (b)(1), (4), (5), (7), (9), (12), (23), (26), (31), (33), (34), (35), (36), (37), (38), (39), (40), (51), (55), (59), (63), (c)(1), (3), (4), (7), and (8).

All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp. This is mandatory and the sole method for submitting invoices.

All quoters shall submit the following: All information required by FAR 52.212-1(b) Submission of Offers.

All quotes shall be sent to the Network Contracting Office (NCO) Norman.Napper-Rogers@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

Options will be evaluated at time of award.

The following are the decision factors: Price, and past performance, with price more important.

Past performance will be based on CPARS and FAPIIS ratings. No rating in CPARS is equal to a neutral rating.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Questions shall be received no later than 05/09/2025, 10:00 PDT at Norman.Napper-Rogers@va.gov only. Subject line should include “RESPONSE TO RFQ 36C26225Q0362.”

Final submission of your response shall be received not later than 05/16/2025, 10:00 PDT at Norman.Napper-Rogers@va.gov only. Subject line should include “RESPONSE TO RFQ 36C26225Q0362.”

Submissions shall include your quote using the attached schedule as well as a capabilities statement with qualifications proving all certifications and education required for the work being conducted in the SOW, as this is highly scientific and regulated. Submissions not meeting all requirements of the SOW will be considered ineligible for award.

Quotes should be based on the information provided as no discussions will be allowed. This solicitation is being made under FAR 13.106-2(b)(3) using Simplified Acquisition Procedures.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Norman Napper-Rogers, Contracting Officer, Norman.Napper-Rogers@va.gov.

A.1 DOL WAGE DETERMINATION (REF)

This contract/PO incorporates Department of Labor (DOL) Wage Determination (WD) 2015-5629 (Rev25), dated 12/23/2024.

The wage determination can be found at https://sam.gov.

A.2 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by-

(i) Using the ASSIST feedback module (https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571-767-6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ‘‘Unique Entity Identifier’’ followed by the unique entity identifier that identifies the Offeror’s name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision) ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

A.3 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) A.4 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

Combined Synopsis/Solicitation Notice