36C26225Q0834_1.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Choo, Sam Sam.choo@va.gov Sam.choo@va.gov

PLACE OF PERFORMANCE

Loma Linda VA Healthcare System

11201 Benton St

Warehouse

Loma Linda CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

2.1 SITE VISIT: Not applicable.

2.2 SUBMISSION OF OFFERS: Quotes shall be received no later than FRIDAY, MAY 9, 2025, 10:00 am PST. NO EXTRA TIME WILL BE GIVEN. All quotes must be electronically sent to Sam.choo@va.gov. Please reference RFQ 36C26225Q0834 in the subject line. Files should be sent in PDF format and no larger than 10MB or they will be automatically rejected by the server. Vendor shall expect a confirmation e-mail indicating offer was successfully received by the Government. The Government is not responsible for rejected e-mails that exceed the mail capacity. Telephone and fax responses shall NOT be accepted. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Vendor must include the SAM UEI number on their quote. Also, for SDVOSB and VOSB verification, please confirm your business is registered with the U.S Small Business Administration at https://veterans.certify.sba.gov/.

2.3 SUBMISSION OF QUESTIONS: All questions must be received by MONDAY, MAY 5, 2025, by 10:00 am PST. All questions submitted for this solicitation must be electronically sent to Sam.choo@va.gov with “RFQ 36C26225Q0834 Question” in the subject line. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

2.4 DISCUSSIONS WITH OFFERORS: The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be in the best interest of the Government. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

2.5 SUBMISSION OF REQUIRED DOCUMENTS: Submission of Required Documents listed herein is a condition precedent to award of a contract. In general, LIMIT your response to no more than ten (10) type written pages with a 11pt font-size and Arial font-type, including, at a minimum, the following documentation:

1. Solicitation (S02 – 36C26225Q0834.pdf)

i) Offerors shall fill out Standard Form 1449 and section B.1 and return it with offer.

ii) Offerors shall fill out all portions of section B.3-unit price, total item cost, and net item cost conforming to requirements stated by the salient characteristics in Item Information.

iii) Offerors shall fill out all portions of section B.4.

iv) Offerors shall out all applicable sections (including clauses and provisions) of solicitation and submit with offer.

v) *F.O.B is Destination, shipping cost must be included to item prices.

2. Amendment (If Amendments are issued)

i) Offerors shall fill out Standard Form 30 and return it with offer.

*Electronic Signatures and Dates are acceptable. (or acknowledge via email)

2.6 Quote Submission: The contractors shall email electronic portable document format(.pdf) or Microsoft Excel (.xls) format. The quote shall be valid for 60 days.

2.7 Additional Submissions: Offeror must be an authorized dealer, authorized distributor or authorized reseller for the proposed Brand name or equal the time quotes are due.

i) Offeror must submit, WITH ITS QUOTE, an authorization letter or other documents from the OEM demonstrating its “authorized” status that is dated no more than 90 days prior to the date established in this solicitation as the “Submission of Offers” deadline.

ii) Submissions can be sent in multiple emails to avoid computer system email size limitation. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked.

iii) The use of hyperlinks in quotes is prohibited.

iv) Late quotes will not be accepted for evaluation unless determined to be in the best interest of the Government.

v) The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

vi) Submissions must include adequate responses to all the requests in this notification.

vii) If the contractor is unable to provide ALL of the listed and necessary items and submit an offer with all prices, it will be deemed unresponsive and will not be taken into consideration.

(End of Addendum to 52.212-1)

See attached document: S02 - 36C26225Q0834.

Combined Synopsis/Solicitation Notice