36C26225Q0494.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contracting Specialist Koby Thiel koby.thiel@va.gov (520)-792-1450 Ext 1-6273

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

VA Loma Linda Healthcare System

11201 Benton St

Loma Linda CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

VA Loma Linda Healthcare System (VALLHCS) located at 11201 Benton St, Loma, CA 92357 is seeking a potential qualified contractor that can install and maintain new water systems.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 ($12.5 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Koby.Thiel@va.gov. All information submissions to be marked Attn: Koby Thiel, Contract Specialist and should be received no later than 8:00 AM MST on FEB 27, 2025.

DRAFT STATEMENT OF WORK

LOMA LINDA VETERANS AFFAIRS HEALTH CARE SYSTEM REVERSE

OSMOSIS, DEIONIZED WATER, AND WATER SOFTENER SYSTEM

MAINTENANCE AND SERVICE

I. BACKGROUND

Loma Linda Veterans Affairs Health Care System requires preventative maintenance, inspection, and repair services of existing reverse osmosis (RO), deionized water (DI), and water softener systems for the campus.

II. DESCRIPTION OF SERVICES

The contractor shall provide all labor, materials, and supervision necessary to perform monthly maintenance per manufacturers specifications for each unit listed in section III, “Unit Locations”, of this Statement of Work (SOW). The contractor shall provide a copy of the manufacturer’s maintenance program per unit at the start of the performance agreement period. The contractor shall supply and maintain a maintenance log at each unit to record resin, membrane, filter, and media replacement, as well as water test dates with results and salt deliveries.

Inspections will be conducted twice a month on all membranes, resin, filters, UV lights, and media and replaced if needed. All inspections will be coordinated with the Facility Maintenance Point of Contact (POC). The contractor will also inspect salt levels and add salt as needed. The contractor will deliver bags of salt to reverse osmosis, deionized water, and water softener locations within the VA facility grounds as needed per the manufacturer’s specifications for each unit.

The contractor will deliver 50-pound salt bags during the inspections to maintain the following minimum amounts:

WATER SOFTNER/RO SYSTEMS: For medical necessity, reliability, and preventive maintenance all UV lights, resins, membranes, all filters, and media for all units will be replaced at least one time during the base year, first option year, and second option year period of performances regardless of the condition at the time of replacement.

DI SYSTEMS: Resin tanks will be changed at a minimum of four (4) times and filters two (2) times per period of performance year. The contractor will change the resin tanks and filters of all DI water system tanks with new ones regardless of their conditions at the time of replacement This includes any seals, washers, or gaskets necessary to perform the task and at no additional cost to the government.

Contractor shall provide notification to VA Engineering personnel by phone or e-mail at least 48 hours before delivery or maintenance service will be provided. Contractor shall be available 24 hours 7 days a week; 365 days to respond to emergency maintenance as needed. Response time for emergency service for equipment issues shall be no more than two (4) hours after the emergency call is placed and communicated. The contractor must provide an emergency telephone number for purposes of accepting service calls 24 hours/ 7 days a week. The contractor must acknowledge receipt of notification by calling the Facility Program POC within two (2) hours of the originating call. Contractor is responsible for repairing and restoring reverse osmosis, deionized water, and water softener systems to full performance per manufacturer’s specifications.

Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the Program POC or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. The contractor is cautioned that only the Contracting Officer may authorize additional services or repairs and that reimbursement will not be made unless this prior authorization is obtained.

III. UNIT LOCATIONS

1. Unit 1 located in the main Building, Kitchen, water softener and reverse osmosis.

2. Units 2 and 3 located in Main Building Third floor, two (2) each; water softeners for OER Room.

3. Unit 4 located in main Building, Third floor decontamination room in sterile processing service (SPS), water softener and reverse osmosis.

IV. TESTING

1) Peracetic acid disinfection of the reverse osmosis system and the Critical Water storage system, distribution system, and loop (billed as a separate line item based on actual frequency) o Requires scheduled equipment down time during dwell period of the disinfectant 2-4 hours

2) Replacement of all system filters including pretreatment, carbon, RO membranes, and endotoxin final filters at recommended intervals determined by routine monitoring.

4) Regeneration of deionization polishing tanks and replenishment of anti-scalant or softener salt

5) Replacement of ultraviolet irradiation systems’ lamp(s) and quartz sleeve(s) at annual intervals.

6) Emergency service labor and replacement components included for items under warrant.

7. Emergency service labor and replacement components billed separately for items not under warranty 8. 24/7/365 emergency service call center with a 2-hour phone response time from a VERDA service technician.

8. Reports provided for all services performed

9. Consumables

a. Labor to replenish consumables is included in the VERDA™ Universe – Water Quality Management Subscription Services Package pricing provided in this proposal but the consumables themselves are not. Consumables will be quoted separately on an as needed basis and will be procured upon issuance of a customer

PO.

V. SAMPLING

1. The vendor will provide two weeks testing and then Monthly moving forward the following elements, Ph, Alkaline, Hardness, HPC, LAL, TOC, COND, CU, FE, MN, Chloride, Zinc, Nitrate, Phosphate, sulfate, silicate, TDS and Total Chlorine residual and temperature.

2. Regular Sampling: the contractor team will collect water samples at regular intervals as per ANSI/AAMI ST108 standards. These samples will be taken from ten critical test points in the treatment process to ensure comprehensive analysis. Blended supply, after softener after carbon filter after RO membranes and critical cold supply critical cold return, and critical hot supply and critical hot return and critical point of use faucet, utility hot faucet and utility cold faucet.

3. The testing points must include Microbiological Contaminants testing: Microbiological testing is crucial to evaluating the presence of microorganisms in the water that could compromise the sterility of medical devices.

4. Chemical/Physical Parameters: Testing focuses on assessing important parameters such as pH, conductivity, and residual disinfectants such as chlorine which can interfere with the effectiveness of cleaning agents, or indicate maintenance needs to be performed.

5. Organic Contaminants: Organic contaminants, such as TOC (Total Organic Carbon) can provide a favorable environment for microbial growth.

6. Corrosive Agents: Chloride, nitrate, and iron are examples of corrosive agents that can corrode even stain.

Sources Sought Notice