JA - Emergency Fire Dampers - 36C26225P1705- Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: Acq Plan: 36C262-25-AP-6479

1. Contracting Activity: Department of Veterans Affairs, NCO 22, West Los Angeles VA Medical Center, Sepulveda VA Ambulatory Medical Center, and Los Angeles VA Outpatient Clinic within Greater Los Angeles VA Healthcare System.

2237: 691-25-4-5090-1635

2. Nature and/or Description of the Action Being Processed:

This procurement is to provide emergency services for fire damper repairs and dampers requiring to be decommissioned.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This requirement is for fire damper repairs and dampers requiring to be decommissioned in various locations within the Greater Los Angeles VA Healthcare System.

Upon inspection, it was noted that there are several fire dampers that require immediate repairs to prevent the occurrence of the spread of fire due to faulty fire dampers. Delay of repairs to the fire dampers will cause serious life-threatening concerns such as death, uncontrollable spread of fire, and property loss, therefore the Contracing Officer gave verbal approval on 07/14/2025 for work to be performed immediately.

The Period of Performance (PoP) for this requirement is from 07/14/2025 to 10/31/2025. The estimated dollar value of requirement is $251,979.00.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The VAGLAHS has an urgent and immediate need for the contractor to perform fire damper repairs and dampers requiring to be decommissioned to prevent the occurrence of the spread of fire due to faulty fire dampers discovered. Further delay of repair services will cause serious life-threatening concerns such as death, uncontrollable spread of fire and property loss. Additional time is required to research the acquisition strategy and compete this requirement for a long-term procurement. A short-term sole souce award to the incumbent, Atlantic First Industries Corporation, an SDVOSB is able to perform and meet the immediate needs of this requirement. They are familiar with the layout of the facility and able to perform the work.

Due to the urgency nature of the procurement, Atlantic First Industries Corporation submitted an informal quote for immediate repair services. CPARS assessment reports showed that they had no unsatisfactory or marginal ratings in the past three years. Atlantic First Industries Corporation has built a working relationship with mission partners to provide the required services without disruption.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Due to the urgent nature of the procurement, there is not enough time to open this requirement up for solication. The contracting officer, Helena Roba, provided verbal approval on 07/14/2025 for work to be performed immediately.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

Market research was conducted on 07/16/2025 utilizing FPDS.gov to determine if price is fair and reasonable, keywords used were “Fire Damper repairs” and yielded similar contract awards.

- 36C24420P0619 was awarded on 06/28/2024 to J H C FIRE CONTAINMENT SOLUTIONS, INC. (UEI:

WRPAN7MSTSB5) with an obligated amount of $15,101.00. PoP: 07/01/2024 – 06/30/2025. This contract was performed in Wilkes Barre, PA.

- 36C26224P0727 was awarded on 02/20/2024 to MISSION AIRE CORPORATION (UEI:

LK62C68V4LJ3) with an obligated amount of $47,331.00. PoP:02/23/2024 – 04/23/2024. This contract was performed at Long Beach, CA.

- Further market research was conducted in eCMS concluded there were 14 fire damper repairs identified.

Based on market research, the pricing for the damper repair services in contract 36C26224P0727 resulted in an estimated $3,380.78 per damper repair ($47,331.00/14). The breakdown of this emergency procurement is estimated at $497.94 per damper repair ($221,586.00/445) for the West Los Angeles VA Medical Center. Based on this analysis, the price provided by Atlantic First Industries Corporation is deemed fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was conducted to examine similar requirements on FPDS.gov. Due to the urgent nature of this requirement, the contracting officer, Helena Roba provided verbal approval on 07/14/2025 for services to commence immediately. A short-term sole source contract will be awarded to the incumbent Atlantic First Industries Corporation, while the new long-term procurement is being completed.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Due to the reasons stated in Section 5 and 8 regarding Atlantic First Industries Corporation unique capabilities, this vendor is familiar with facility layout and has started performing immediate services on 07/14/2025.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

There are no barriers to competition; and this requirement will be competed for the subsequent contract.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Renan Yin- Carbajal Date Mechanical Unit Supervisor Greater Los Angeles VA Healthcare System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

William Cook Date Contracting Officer

NCO 22

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Helena Roba Date Branch Chief, Services III

NCO 22

07/23/2025 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx