P03 - JA OFOC COSIGNED 09.17.2024 dcs.pdf

Part 806.3 Other Than Full and Open Competition (OFOC) Attachment 7: Request for Sole Source Justification >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C26225Q0025

1. Contracting Activity:

Network Contracting Office 22 3601 S. 6th Ave Tucson, AZ 85723

Requiring Activity:

VA San Diego Heathcare System 3350 La Jolla Village Dr.

San Diego, CA 92161

2. Nature and/or Description of the Action Being Processed:

This request is for a follow-on BPA Delivery Order for Philips IntelliSpace Critical Care and Anesthesia (ICCA) that provides efficient Clinical Information Systems and Anesthesia Record Keeping Systems (CIS/ARK). This will be the 2nd long term BPA Delivery Order for this service.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The interface devices and software applications that make up the CIS/ARK provide data collection, access and reporting, building of specific environments, auto- triggers, database query, real-time access to information in ICU and anesthesia care areas, remote and single sign-on access, inbound and outbound Health Level Seven (HL7) interfaces to the Veterans Health Information Systems and Technology Architecture (VistA), inbound data from medical devices, record upload to VistA Imaging, and data extracts. CIS/ARK replaced paper records used in the VISN critical care and anesthesia care areas. Physicians, nurses, and other clinical staff use the CIS/ARK to manage the patient information.

CIS/ARK provides a real-time bi-directional interface with VistA and allows the creation and storage of a completed Portable Document Format (PDF) file that is accessible in VistA Imaging via the Computerized Patient Record System (CPRS).

The estimated contract value for the base year is $244,604.76 with period of performance (P.O.P.) of 10/01/2024 – 09/30/2025. The P.O.P. for the base year and two (2) Option Periods will be 10/1/2024 to 9/30/2027.

Base – 10/01/2024 – 09/30/2025

OY01 - 10/01/2025 – 09/30/2026

OY02 – 10/01/2026 – 09/30/2027

Total estimate for base and options is $660,245.64.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Philips North America, LLC is the sole proprietary of the CIS/ARK Clinical Solutions software maintenance and database administration. Physicians, nurses, and other clinical staff use the CIS/ARK to manage patient information. CIS/ARK provides real-time bi-directional interface with VistA and allows the creation and storage of PDF files that are accessible in VistA Imaging via CPRS. VHA depends on CIS/ARK to meet mission goals and to provide critical patient care. This application needs to be maintained and updated by authorized trained personnel with access to original equipment parts and software.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A query of VIP database for NAICS code 541511 yielded 2295 SDVOSBs, due to the sole proprietary of software maintenance and database administration of CIS/ARK system, no SDVOSBs were contacted.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

This procurement will be established by the executing a delivery order against an established BPA, 36C10G22A0001, awarded by the Strategic Acquisition Center (SAC). The awarded price has been negotiated and determined to be fair and reasonable. In addition, Philips provided a discount of 22% for utilizing the SAC’s BPA and issuing a multi-year delivery order, for a total savings of $211,165.41.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

After completing market research, it was determined that utilizing the established SAC BPA was most advantageous for the Government due to sole proprietary of the software and maintenance of CIS/ARK. Per the BPA order guide provided by SAC, a sole source justification will be executed when utilizing the BPA.

MICHAEL

VINCENT ROMAN Date: 2024.09.09 10:46:19

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Prior to exercising of each option period, market research will be conducted to determine if exercising the option or to re-compete the requirement is more advantageous for the Government.

12. Requirements Certification:

I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Michael Roman Date Title: Program Assistant VA Medical Center La Jolla

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Anita Amodia Date Title: Branch Chief, Services 4 Facility: NCO 22

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

Name: Jarrod Washington Date Title: Division Chief Facility: NCO 22