36C26224R0152.docx

SUBJECT*

691 | Industrial Hygiene Services | VA Greater Los Angeles Healthcare System (VAGLAHS)

GENERAL INFORMATION

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297

POINT OF CONTACT*

Contract Specialist Bill Cook william.cook2@va.gov

PLACE OF PERFORMANCE

VA Greater Los Angeles Healthcare System

11301 Wilshire Blvd.

Los Angeles CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this “Sources Sought” must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified vendors, to include Service-Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses, interested and capable of providing the services described below.

Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS: 541330 – Engineering Services ($25.5M) PSC: F111 – Environmental Systems Protection – Multiple Pollutant Support Responses to this notice shall include the following:

(a) Company name

(b) Address

(c) Point of contact

(d) Phone, fax, and email

(e) SAM UEI

(f) Cage Code

(g) Tax ID Number

(h) Type of business (large or small)

(i) If small business, type of small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business, and

(j) Must provide a capability statement that addresses the organization’s qualifications and ability to perform as a contractor for the work described below.

The Veterans Health Administration (VHA) has a requirement for Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Emergency Management Support Services (EMSS) at the VA Greater Los Angeles Healthcare System (VAGLAHS), located at 11301 Wilshire Blvd., Los Angeles, CA 90073. VAGLAHS consists of the campus of the West Los Angeles VA Medical Center (VAMC), a teaching hospital, and its Sepulveda Ambulatory Care Center (ACC) in Los Angeles, California, as well as nine (9) Community Based Outpatient Clinics (CBOCs) in a 5-county area of Southern California. A detailed description of the required services is outlined in the draft Statement of Work included with this Sources Sought Notice Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this Sources Sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service- Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the US Small Business Administration Veteran Small Business Certification (VetCert) located at https://veterans.certify.sba.gov.

All interested Offerors should submit information by e-mail to william.cook2@va.gov. All information submissions shall be received no later than 12:00 PM Pacific Daylight Time on Thursday, October 14, 2024. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation may be published.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

VA Greater Los Angeles Healthcare System (VAGLAHS) – Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Emergency Management Support Services (EMSS) for VAGLAHS

GENERAL INFORMATION `

1. Title of Project: Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Emergency Management Support Services (EMSS) for VAGLAHS.

2. Background: The VA Greater Los Angeles Healthcare System (VAGLAHS), part of the VA Desert Pacific Network (VISN 22), consists of the campus of the West Los Angeles VA Medical Center (VAMC), a teaching hospital, and its Sepulveda Ambulatory Care Center (ACC) in Los Angeles, California, as well as nine (9) Community Based Outpatient Clinics (CBOCs) in a 5-county area of Southern California. This critical healthcare system serves more than 84,000 veteran patients annually, including the execution of more than 1.3 million outpatient visits and more than 8,000 inpatient visits.

The VAGLAHS Occupational Safety & Health (OSH) Office is charged with ensuring patients, visitors, and employees in these facilities experience safe and healthy operational conditions in accordance with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO, or simply “Joint Commission”), Occupational Safety and Health Administration (OSHA) and VA public health standards established by VHA Directive 7701, the Comprehensive Occupational Safety and Health Program, among other prevailing regulations.

This office is also responsible for safety processes on all VAGLAHS construction, renovation, and historic preservation job sites, plus it conducts new build activation inspections to verify that new buildings are free of hazards before occupation.

Construction projects on the primary medical center campus have increased dramatically in accordance with Master Plan 2022, including development of a new metro rail station, a new hospital, and more than 1,200 new units of veteran housing, plus a new Community Based Outpatient Clinic is due to be activated soon. The resulting substantial increase in construction safety monitoring and surveillance activity necessitates the support services of an experienced Industrial Hygiene and Occupational Safety and Health (IH & OSH) contractor that possesses detailed, recent knowledge of, experience in serving, and understanding of the VAGLAHS system, its 11 locations, its current IH & OSH practices, and the standard safety and permitting practices of VA Construction Management and Construction Engineering, a distinct combination of capabilities.

Further, the closely affiliated and collocated VAGLAHS Emergency Management office is responsible for systemwide emergency management and planning functions that buttress, support, and interoperate with the functions and responsibilities of the OSH office. This means the VAGLAHS OSH office requires the support services of a contractor with Industrial Hygiene, Occupational Safety and Health and Emergency Management support experience specific to VA medical care facilities in Southern California.

Several additional factors render this need for contractor support immediate, urgent, and compelling: the pending Joint Commission Accreditation Task Force survey scheduled for 2026, for which intensive preparation is already underway; the construction and activation of the new on-campus mass transit metro station in 2027; and the 2028 Los Angeles Summer Olympics. These three (3) major events occur in rapid succession between 2025 and 2029, with no time between events to deescalate the pace of work, and many mission critical milestone tasks occurring in parallel.

To summarize, to manage these significant projects while continuously ensuring patients, employees, and visitors are safe from hazards, VAGLAHS requires the comprehensive support services of a contractor that possesses demonstrable experience in Industrial Hygiene, Occupational Safety and Health, Construction Management Support Services (CMSS) to include Construction Engineering for safety, and Emergency Management Support Services (EMSS) to include activities like drone operation and operation and maintenance (O&M) of emergency response trailers, specifically for major healthcare campuses.

3. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform IH, OSH, CMSS, and EMSS related non-personal services to support VAGLAHS within the following functional areas (listed alphabetically):

· Accident, illness, mishap, and near-miss investigations support, to include root cause analysis, sampling and testing, OSHA 300 documentation, etc.

· Administrative, clerical, and office support including regional travel administration, printing and distribution of VA employee training materials, coordination of interagency meetings, etc.

· Aerial surveillance via federally licensed drone operation (for emergencies like wildfires as well as for construction site surveillance and mapping, among other functions).

· Annually required Industrial Hygiene surveys.

· Asbestos, Lead, and Mold services, to include sampling, interfacing with accredited laboratories and interpreting the lab reports, monitoring and reporting upon the progress of third party remediation and abatement firms, etc.

· Construction management support services (CMSS) and construction engineering support services, primarily for safety (like lockout/tagout, inspecting barriers and fencing, inspecting hazard communications signage, confined space entry program management, review of third party Safety and Accident Plan submittals, etc.). Related specialized knowledge of hazard control for historic preservation projects.

· Egress inspections, training, and rehearsals (egress from individual buildings, from construction trenches, from the downtown campus if there is a local major event like an earthquake, etc.).

· Emergency planning and response support services, including participation in local and regional joint public-private exercises and drills (involves VAGLAHS, law enforcement, UCLA medical system, and others).

· Environmental analysis and reporting, including response to spills and administration of the Green Environmental Management System (GEMS) program.

· Equipment inventory support (ergonomic equipment, testing and sampling devices, emergency trailer components and subsystems, etc.)

· Ergonomics services, including workstation analyses and transport, set up and tear down of specialized equipment. Formal investigations of complaints from VA employees that may have ergonomic origins.

· Indoor Air Quality (IAQ) services including sampling and testing, accredited laboratory interface, respiratory fit testing programs, reports and analyses containing hazard control recommendations for Government review.

· Joint Commission survey preparation services, including documentation requirements.

· Job Hazard Analyses (JHAs) and maintenance of JHA libraries.

· Library maintenance (includes technical standards and specifications, equipment manuals, regulatory meeting documentation, regulatory filings, Safety Data Sheets for each site, building code documents, reference guides like the OSHA permissible exposure limits (PELs) and the annual exposure level documents from organizations like NIOSH Threshold Limit Values (TLVs®) etc.)

· Pandemic/epidemic planning and response (i.e., contingency plans and exercises in case of events like widespread bird flu transmission to humans)

· Policy, program, and Standard Operating Procedure (SOP) development.

· Respirator fit test program and respirator medical evaluation program.

· Trailer maintenance and operation for emergency response trailers, including during joint exercises with agency partners like UCLA and the LA Sheriff’s Department.

· Training and education program for government employees covering a wide array of topics to be delivered monthly, quarterly, and annually, plus related curriculum and training material development, updates, and delivery.

· Unsafe condition investigations/Health Risk Workplace Assessments.

· Violence preparedness.

· Related Industrial Hygiene (IH), Occupational Safety and Health (OSH), and Environmental support services as required by the OSH Office Chief.

4. Deliverables: The Contractor shall produce and deliver the following deliverables in a timely fashion in accordance with deadlines set by the Chief of the Occupational Safety and Health Office:

· Monthly Status Reports (MSRs).

· Annual Industrial Hygiene Survey Reports.

· Indoor Air Quality Monitoring Reports as needed.

· Job Hazard Analyses (JHAs).

· Hazard Assessment Reports as needed.

· Industrial Hygiene Training Materials as needed.

· Medical Surveillance Reports as needed.

· Multimedia, e.g., drone audio and video recordings.

· Quarterly Performance Reports.

5. Performance Period: The period of performance is a one (1) year base period, 10/1/2024 - 09/30/2025, plus up to four (4) option years, with an ultimate contract completion date of 09/30/2029.

6. Type of Contract: Firm-Fixed-Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ). Other Direct Costs (ODCs) may include travel, training materials, print production, and office supplies.

7. Place of Performance: Work shall be performed at the West Los Angeles VA Medical Center at 11301 Wilshire Boulevard, Los Angeles, CA 90073-1003, as well as at the following affiliated VAGLAHS locations:

· Arcadia Community Based Outpatient Clinic (CBOC), 7 West Foothill Boulevard, Suite D, Arcadia, CA 91006-2367

· Bakersfield Community Based Outpatient Clinic (CBOC), 1801 Westwind Drive, Bakersfield, CA 93301-3028

· East Los Angeles Community Based Outpatient Clinic (CBOC), 5426 East Olympic Boulevard, Commerce, CA 90022-5113

· Lancaster Community Based Outpatient Clinic (CBOC), 340 East Avenue I, Suite 108, Lancaster, CA 93535-1941

· Los Angeles Community Based Outpatient Clinic (CBOC), 351 East Temple Street, Los Angeles, CA 90012-3328

· San Luis Obispo Commerce Community Based Outpatient Clinic (CBOC), 1288 Morro Street, Suite 200, San Luis Obispo, CA 93401-6302

· Santa Barbara Community Based Outpatient Clinic (CBOC), 4440 Calle Real, Santa Barbara, CA 93110-1002

· Sepulveda Ambulatory Care Center, 16111 Plummer Street, Sepulveda, CA 91343-2036

· Santa Maria Community Based Outpatient Clinic (CBOC), 1550 East Main Street, Santa Maria, CA 93454-4819

· Ventura Community Based Outpatient Clinic (CBOC), 5250 Ralston Street, Ventura, CA 93003-7318.

· Vet Center locations within GLA

8. GENERAL REQUIREMENTS

Contractor personnel may receive daily assignments from the OSH Chief in response to changing operational conditions; however, the Contractor is responsible for all employee performance management and oversight, to include oversight of all timekeeping, travel, and deliverables development. The Contractor team will be responsible for supporting the OSH department by performing the following types of functions, tasks, and responsibilities:

· Perform OSHA mandated 3-year sampling of all buildings that contain friable asbestos.

· Perform potential mold Indoor Air Quality (IAQ) investigations with the assistance of the Industrial Hygienist, as needed. Update the master asbestos and lead survey annually and as necessary to ensure accuracy.

· Perform asbestos survey, lead based paint inspection, and mold investigation of areas with suspect asbestos containing materials, lead based paint, and mold contamination.

· Collect routine and non-routine bulk samples of unknown suspect materials for asbestos, mold, and lead to quantify contents on an as needed basis.

· Provide on-site surveillance of asbestos, lead, and mold abatement activities work to ensure compliance with regulatory standards.

· Be on-site during all abatement work activities and conduct a pre-inspection of the work area. Conduct perimeter/area monitoring using Phase Contrast Microscopy (PCM) samples in accordance with OSHA, Environmental Protection Agency (EPA), Housing and Urban Development (HUD) and other applicable protocols.

· Perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surrounding area from regulated area activities.

· Perform unannounced visits to spot check overall compliance of abatement work in accordance with specifications. These visits may include any inspection, monitoring, and testing inside and outside the regulated area and all aspects of the operation, except personnel monitoring.

· Provide support to the COR such as evaluation of submittals from the Abatement Contractor and resolution of unforeseen developments.

· Perform final inspection and testing of the regulated area or building at the conclusion of the abatement and clean-up work to certify compliance with VA requirements.

· Conduct final inspection and perform clearance monitoring of asbestos projects which are accomplished through post visual inspection and clearance sampling using Transmission Electron Microscopy (TEM) samples in accordance with EPA protocols.

· Conduct assessments of areas where there is suspect mold contamination or indoor air quality problems. Air and bulk samples may be taken to quantify contamination problems.

· Conduct asbestos and lead surveys on an as-needed basis to assess risk and exposure to employees. Each survey shall consist of a visual inspection as well as the collection of bulk and air samples to accurately quantify presence of lead or asbestos.

· Maintain appropriate chain of custody over the samples and the affiliated documentation for shipment of samples to the analytical laboratory. Interface as necessary with each accredited laboratory to process and analyze results.

· Have all data, inspection results, and testing results generated by the Contractor available to the abatement Contractor for information and consideration. The Contractor shall cooperate with and support the abatement Contractor for efficient and timely completion of all projects. The monitoring and inspection results of the Contractor shall be used by the VA to issue any stop removal orders to the abatement Contractor during abatement work and to accept or reject a regulated area or building as decontaminated.

· Have all air sampling and analysis data recorded on VA Form 10-0018. Report all sample results to the VA Senior Industrial Hygienist or OSH Chief.

· The Contractor shall submit reports to the COR within 14 calendar days after the completion of each inspection. In cases in which samples must be evaluated by an external laboratory, a preliminary report will be submitted within 14 calendar days, with the final report due within 14 calendar days after the receipt of the sampling data from the laboratory. The Contractor shall ensure that all reports comply with OSHA, JC, and VA safety regulations.

8.9 Environmental analysis and reporting, including response to spills and administration of the Green Environmental Management System (GEMS) program. Contractor personnel will provide Center for Engineering, Occupational Safety and Health (CEOSH), Certified Unified Program Agency (CUPA), Spill Prevention, Control, and Countermeasure (SPCC), and similar environmental compliance requirements support. Additional duties will include compiling and submitting wastewater reports, waste manifest summaries, hazardous waste statistics, and recycling program data, coordinating inspections and compliance with various local, country, state, and federal agencies including but not limited to Los Angeles Sanitation, Los Angeles Fire Department, California Department of Public Health, and South Coast Air Quality District, developing specialized spill kits and spill response presentations specific to particular chemicals, training staff on proper handling and disposal of waste and spills, and related environmental analysis and reporting.

The Contractor shall identify potential high-risk work groups and provide formal recommendations to modify workstations or work processes to reduce or eliminate injury potential. Assessments shall consist of comprehensive workplace evaluations, to include collection of relevant drawings, photographs, video recordings, measurements, modeling, calculations, biomechanics, and interviews. Ergonomic evaluations are part of the overall industrial hygiene program and are conducted annually through workplace surveys, upon request, and with occurrence of injury. Follow-ups shall be conducted on high-risk work areas and employees identified through surveys.

The Contractor shall be responsible for maintaining a tracking log, ergonomic report binders, and files, and shall coordinate ordering of ergonomic items for use by VA employees to ensure the ergonomic requirements are addressed. Contractor will interface with the human resources and interior design departments as necessary on appropriate ergonomic equipment for workman's compensation approvals. The Contractor shall provide written reports and recommendations within 14 calendar days after the ergonomic assessments are completed.

8.12 Indoor Air Quality (IAQ) services including sampling and testing, accredited laboratory interface, respiratory fit testing programs, reports and analyses containing hazard control recommendations for Government review. The Contractor shall regularly and upon request collect and analyze air samples to assess employee exposure to possible airborne contaminants to include asbestos, airborne disease particles (e.g, Legionnaire’s disease), excessive dust, etc.

Most complaints about IAQ from employees will only require a memorandum of record (MOR). Each MOR requires the following details: the date the initial concern was raised as well as the details of the concern, when the Contractor followed-up on the concern, and the proposed results/recommendations. The memorandum shall be completed within five (5) working days of the issue survey. The memorandum shall be kept on the share drive and a hard copy shall be kept in an “Indoor Air Quality” binder located in the Occupational Safety & Health Department.

For incidents that require sampling, the Contractor shall investigate reports of increased illnesses, such as colds, flu, asthma, weakness, burning eyes, itching skin, rashes, sore throats, allergies, lethargy, headaches, etc. Additionally, the Contractor shall test, evaluate, and make recommendations to correct indoor air quality problems, such as ventilation, air circulation, temperature, mold, bacteria, chemicals, allergens, asbestos, and lead. The Contractor shall review and report any suspected error in reports received from laboratories.

The Contractor will also be responsible for monitoring and reporting upon the work progress of third party remediation and abatement contractors who are tasked with eliminating and reducing IAQ hazards. The Contractor shall submit reports to the COR within 14 calendar days after the completion of the inspection. In cases where samples must be evaluated, the Contractor shall submit a preliminary report within 14 calendar days, with the final report due 14 calendar days after the receipt of the sampling data.

8.15 Library maintenance (includes technical standards and specifications, equipment manuals, regulatory meeting documentation, regulatory filings, Safety Data Sheets for each site, building code documents, reference guides like the OSHA permissible exposure limits (PELs) and the annual exposure level documents from organizations like NIOSH Threshold Limit Values (TLVs®) etc.). The IH & OSH Office maintains several different libraries of paper and digital assets that the Contractor shall monitor and update regularly, to include a library of Safety Data Sheets (SDS), formerly known as Material Safety Data Sheets, at each VAGLAHS facility. VAGLAHS is currently using the CEOSH website and Verisk 3E database server, where 97,000 chemical product Safety Data Sheets are maintained, so the Contractor shall already have familiarity with using these systems daily. For each location at VAGLAHS requiring SDS, the Contractor shall ensure updated chemical inventories and SDS are maintained in each required area. Additionally, they will ensure online hazardous chemical training, testing, and tracking, chemical categorization and safe use guides, chemical compatibility storage checklists, and hazardous waste tracking files are maintained, accessible, and properly used in each required area. The 3E database SDSs are archived, and the Contractor will have access to archived SDS. The 3E service comes with a variety of options and enhancement modules that can be configured based on the Contractor’s Environmental Health and Safety (EHS) information management needs.

The training and education program, which shall be designed for effective in-person and online delivery, shall develop, update, and deliver curricula and syllabi, presentations and slide decks, handouts, test and quiz instruments, and related deliverables to administer training and measure how well government personnel adopt the concepts and procedures.

Contractor shall provide training that is tailored to various types of VA employees, which include but are not limited to healthcare workers, groundskeepers, housekeeping, VA police, the textile care shop, warehouse personnel, and other labor categories to be determined by the COR. Sign in sheets for all training shall be scanned and maintained in the OSH share drive and the original hard copies shall be kept in the Industrial Hygiene office area. A copy of the sign in sheet and any training session handouts used shall be submitted to the OSH Chief for archiving.

Training topics shall include all the following, but additional topics may be added in response to changing operational conditions such as pandemics or expansion of VAGLAHS facilities, among others:

1. Asbestos: How to identify, safely handle or contain, report, reduce, and eliminate the risk.

2. Aseptic procedures.

3. Blood borne pathogen SOPs.

4. Chemical storage and handling SOPs.

5. Confined space entry SOPs.

6. Decontamination SOPs.

7. Electromagnetic Radiation (EMR) SOPs.

8. Emergency egress: learning the location of exits, standard emergency egress procedures, and conducting egress drills/rehearsals with after action reviews to recommend continuous process improvement strategies.

9. Ergonomics in the workplace.

10. Hazard communication systems.

11. Hazardous waste accumulation points.

12. Laser Safety

13. Lockout/tagout of energized systems.

14. Pandemic response SOPs.

15. Proper use of Personal Protective Equipment (PPE).

16. Slip, trip, and fall prevention.

17. Safety Data Sheets: How to access, read, understand, and apply SDS to daily work activities.

18. Spill response.

19. Violence prevention SOPs and conflict resolution tactics.

8.21 Unsafe condition investigations/Health Risk Workplace Assessments. Upon receipt of a report of possible unsafe conditions at a VAGLAHS site, the Contractor shall visit the site to document and investigate the circumstances, interview witnesses, collect data, perform sampling (if necessary) and document all pertinent variables. The Contractor shall, if required, operate drones to surveil affected area(s) from a safe distance. The Contractor shall assess and analyze the incident data set to perform root cause analysis and develop a summary report with remediation or corrective action recommendations, to be delivered to the VAGLAHS OSH Office Chief for action.

Further, the Contractor shall conduct Health Risk Workplace Assessments (HRWAs) in accordance with VHA Directive 7701 procedures when directed to do so by the OSH Chief. HRWAs evaluate the health standing of individual workers and/or workforce cohorts by examining the individual, interpersonal, organizational, and environmental factors that impact employee health. HRWAs document existing conditions plus make recommendations for changes, improvements, and controls that can improve the health of the employee or workforce cohort.

9. PERSONNEL REQUIREMENTS. All Contractor personnel shall be professionals equipped with occupational, federal, and/or California licenses and/or certifications, as applicable for each labor category. In addition, each Contractor employee will possess at minimum five (5) years of applied career experience working within a healthcare setting. Most of the positions will require more substantial experience. The required categories of personnel are:

9.1 Senior Industrial Hygienist. Each Senior Industrial Hygienist must possess at minimum 5 years of professional experience within a healthcare setting.

9.2. Junior Industrial Hygienist. Each Junior Industrial Hygienist must possess at minimum 1 year of professional experience within a healthcare setting.

9.3 Certified Asbestos Consultant (CAC). Each CAC must possess at minimum 15 years of professional experience within a healthcare setting.

9.4 Certified Site Surveillance Technician (CSST). Each CSST must possess at minimum 15 years of professional experience within a healthcare setting.

9.5 Ergonomist. Each Ergonomist must possess at minimum 5 years of professional experience within a healthcare setting.

9.6 Drone Pilot/Photographer. Each Drone Pilot/Photographer must possess at minimum 2 years of licensed drone piloting experience within a healthcare setting.

9.7 Lead/Mold/IAQ Assessment Specialist. Each Lead/Mold/IAQ Assessment Specialist must possess at minimum 15 years of professional experience within a healthcare setting.

9.8 Occupational Health and Safety Specialist. Each Occupational Health and Safety Specialist must possess at minimum 1 years of professional experience within a healthcare setting.

9.9 Compliance Officer. The Compliance Officer is a senior level Subject Matter Expert (SME) who must possess at minimum 10 years of professional experience within federal healthcare settings, including ample experience with Joint Commission compliance activities spanning an entire environment of care.

9.10 Vehicle Operator/Maintenance Technician. The Vehicle Operator/Maintenance Technician must possess at minimum 5 years of experience operating and maintaining heavy vehicles like emergency response trailers. The Vehicle Operator/Maintenance Technician will have a current, valid California commercial truck or heavy vehicle driver’s license as applicable to legally operate, move, and transport emergency response trailers. The Vehicle Operator/Maintenance technician must have a clean driving record and pass a Motor Vehicle Records (MVR) check. He or she must be insurable under the auto insurance policy of the Contractor.

In addition, he or she will possess trailer maintenance and repair experience to the extent necessary to execute OEM-recommended trailer preventive maintenance programs for multiple models of emergency response trailers. He or she will possess enough experience to know how to safely set up an emergency response trailer for training events and during live, actual incidents. He or she will also perform routine cleaning, maintenance and housekeeping on the trailer units to ensure they are as clean and disinfected as possible between events. He or she will know how to recognize, troubleshoot, and diagnose typical vehicle faults and recommend the best, most economical course of action to remedy such problems, including OEM warranty repair or use of a third party repair service. He or she will also interface with and maintain records of any repairs or modifications performed by the OEMs or third party vehicle repair companies. He or she will participate in any joint exercises, drills, or mission rehearsals by ensuring each trailer is functional, ready, and set up for each event. He or she will help remove the trailer(s) from the premises after each event.

9.11 Environmental Analyst. The Environmental Analyst administers the Green Environmental Management System (GEMS) and related compliance programs for the IH & OSH department and will possess two (2) or more years of career experience as an Environmental Analyst for a federal agency. He or she will have familiarity with Center for Engineering, Occupational Safety and Health (CEOSH), Certified Unified Program Agency (CUPA), Spill Prevention, Control, and Countermeasure (SPCC), and similar environmental compliance requirements. Additional duties will include compiling and submitting wastewater reports, waste manifest summaries, hazardous waste statistics, and recycling program data, coordinating inspections and compliance with various local, country, state, and federal agencies including but not limited to Los Angeles Sanitation, Los Angeles Fire Department, California Department of Public Health, and South Coast Air Quality District, developing specialized spill kits and spill response presentations specific to particular chemicals, training staff on proper handling and disposal of waste and spills, and related analysis and reporting duties as assigned by the OSH Chief.

10. CONTRACTOR REQUIREMENTS.

The Contractor must meet the following requirements to be eligible for performance on this contract:

10.1 The Contractor must be an SBA-verified Service Disabled Veteran Owned Small Business (SDVOSB) by the date of contract award.

10.2 The Contractor must have 10 or more years of experience in rendering federal Industrial Hygiene, Occupational Safety and Health, Emergency Management Support Services, and Construction Management Support Services for safety.

10.3 The Contractor must be able to provide the non-personal services of employees who meet all the qualifications noted in Section 9, Personnel Requirements, and maintain staffing levels above 90% for the full duration of the contract.

10.4 The Contractor must have five (5) or more years of recent contracting experience for VAGLAHS to the extent that the Contractor possesses familiarity with the 2022 Master Plan for construction, renovation, and historic preservation.

10.5 The Contractor must be able to stand up and render all services within 30 days after contract award.

10.6 Past Performance. The Contractor must possess up to three (3) recent (within five [5] years), relevant federal contracts of $3 million or more in value that are documented in the CPARS system and with all rankings at satisfactory or above. This means that at least one year of performance must be completed for each contract cited. CPARS with rankings above satisfactory will be rated more highly than CPARS that contain only satisfactory rankings. Relevant contracts are for Industrial Hygiene Services, Occupational Safety and Health Services, Emergency Management Support Services and/or Construction Management Support Services. One past performance citation must be for IH & OSH services performed for a federal healthcare system. One past performance citation must be for a CMSS project for a federal agency with construction safety responsibilities included.

11. INFORMATION SYSTEM SECURITY.

The contractor shall ensure system security in accordance with VA standard operating procedures and standard contract language, conditions laws, and regulations. Any security violations or attempted violations shall be reported to the VA Facility Chief Information Officer and the VA Facility Information Security Officer as soon as possible. The contractor shall follow all applicable VA policies and procedures governing information security, especially those that pertain to certification accreditation.

The Veterans Affairs Acquisition Regulation (VAAR) security clause (cited below) must be included in all contracts:

VAAR- 852.273-75 “SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES”

(a) The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security.