36C26224Q1856_Combined Synopsis.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Operating Room Cleaning Services New Requirement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

85723 36C26224Q1856

09-18-2024 16:00 MOUNTAIN TIME, DENVER, USA

30 DAYS AFTER THE RESPONSE DATE

N

SDVOSBC

Q901 561720

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

Daniel Kneizeh Contract Specialist daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ

POSTAL CODE 85723

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS daniel.kneizeh@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

Description

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07, effective 08/29/2024.

This solicitation is set-aside for: 100% Service-Disabled Veteran Owned Small Business (SDVOSB)

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 with a small business size standard of $19.0 Million.

The FSC/PSC is Q901.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

Price and Other Factors: See Attachment 2, FAR 52.212-2 “Evaluation”

STATEMENT OF WORK

1. Background:

Contractor shall provide cleaning and sanitation services specifically for Surgical Operating Room at the Tibor Rubin, VA Long Beach Medical Center located at the Long Beach VA Healthcare System (LBVAHCS) 5901 East 7th Street, Long Beach, CA, 90822. The support consists of routine scheduled cleaning and sanitation maintenance, non-emergency maintenance, and emergency maintenance as defined in this Statement of Work (SOW).

2. Scope:

2.1. The contractor shall provide all labor, four (4) personnel, supervision, and other items necessary.

Cleaning materials will be provided by facilities Environmental Management System (EMS).

3. Specific Tasks:

The contractor shall provide all labor to perform all cleaning and sanitation for Six Surgical Operating Rooms. Standard Precautions will be implemented at all times. Contractor personnel shall utilize Personal Protective Equipment (PPE). is required and will be utilized.

3.1. The standard PPE in the Operating Room area are scrubs, hair covering, and shoe covering.

3.2. When cleaning an Operating Room, contractor must wear the following PPE: scrubs or disposable gown, hair covering, shoe covering, and gloves.

NOTE: If the room has special markings that require additional PPE to protect against Airborne, Droplet, Contact, or Contact Plus Precautions please adhere to PPE posted requirements before entering the room. Operating Room Cleaning:

a. Locations: Building 126 5th Floor Operating Room (Rooms 515, 523, 524, 525, 526, 519) and surrounding areas.

b. The contractor shall follow the standard operating procedures established by LBVAHCS to ensure compliance with the Association of Perioperative Registered Nurses (AORN) & The Association for the Advancement of Medical Instrumentation/American National Standard (ANSI/AAMI ST79) Comprehensive guide to steam sterilization and sterility assurance in health care facilities.

c. NOTE: Surgical staff (Nursing, Anesthesiology, etc.) must complete all required cleaning before turning the room over to contract staff to limit the amount of traffic in the suite during decontamination process. This promotes a more detailed clean with less likelihood of missed cleaning objectives.

d. Cleaning Time Thresholds:

o Ophthalmology – Eye Surgical Cases - Total cycle time 7 min.

o Standard/Basic Surgical Cases - Total cycle time 15 min.

o Complex Surgical Cases - Total cycle time 20min

3.3. PROCEDURES

a. Cleaning Checklist- Before the first procedure day:

3.3.1. Remove unnecessary equipment.

3.3.2. Damp dusts all horizontal surfaces before the first scheduled surgical or other invasive procedure of the day.

3.3.3. Performs damp dusting methodically from top to bottom.

3.3.3.1. Overhead lights

3.3.3.2. All reachable flat surfaces

3.3.3.2.1. Furniture

3.3.3.2.2. Booms

3.3.3.2.3. Equipment

3.3.3.2.4. Countertops

b. Cleaning Checklist- Between case cleaning (Room Turnover) NOTE: Surgical staff (Nursing, Anesthesiology, etc.) must complete all required cleaning before turning the room over to contract cleaning staff to limit the amount of traffic in the suite during decontamination process. This promotes a more detailed clean with less likelihood of missed cleaning objectives.

i. Enter the room and do a general inspection paying close attention to any sharps or other materials that might have accidentally been left on the floor or other equipment. If vendor do discover sharps, contractors are to use a mechanical device to remove and dispose of it.

ii. Nursing removes and places soiled linen into soiled linen hampers; however, if they have not contractor to remove using special caution to inspect for any sharps.

Never hold linen against body to protect self from contamination and/or sharp objects.

iii. Remove the soiled linen bag and place into the proper linen cart labeled “Linen Cart”.

iv. Remove general waste and place biohazard into the proper red biohazard containers. Treat every waste as a contaminant and use proper precautions when handling any type of waste.

NOTE: If the container is overfilled never press down or compress the waste with your hands or feet. Use mechanical device to do this.

v. Remove any medical waste and place into the proper labeled container. Never hold any type of waste next to body to protect from contamination and/or sharp objects.

NOTE: If the container is overfilled never press down or compress the waste with your hands or feet. Report this to the Nurse Manager and/or supervisor prior to handling or removing it.

vi. Begin cleaning the room with a hospital grade disinfectant moving in a clockwise direction stating at the highest point and working down as you move either right or left.

NOTE: When cleaning operating rooms where a patient has known medical conditions, such as, C-diff / Norovirus (Contact Plus Precautions) or TB (Airborne Precaution), you must use Bleach Germicidal Cleaner which will be communicated by Nurse Manager, supervisor, and/or circulating operating room nurse upon arrival of tour of duty.

Inspect the floor where the operating table sits to pick up any visible items that may have fallen since you began your cleaning procedure. Remove any noted using a disposable mechanical device and deposit them appropriately into the correct waste container.

vii. Clean the entire floor. Place wet floor signs appropriately.

viii. Remove gloves and wash hands.

ix. Reposition the operating room table and all other equipment and make it using fresh clean linen established procedures (Confirm with Circulator Registered Nurse for position and linen).

NOTE: Assigned Circulating Registered Nurse will be verbally communicated by Operating Room Nurse Manager and/or supervisor at the start of tour of duty.

x. Reline any general or medical waste containers.

xi. Place a clean linen bag onto the linen hamper.

xii. Inspect work.

xiii. Notify the appropriate personnel that the room is ready (Operating Room Team

Lead or any member from the perioperative team).

1. Clean Up

a. Put on gloves again.

b. Place soiled cleaning cloths into a plastic bag for laundry pick up.

c. Clean and replenish any chemicals to prepare for next case.

d. Clean all equipment used and housekeeping cart and replenish with the appropriate number of cleaning cloths.

e. Empty the automatic scrubber, wipe it down including electric cord, and refill with the appropriate chemical to be ready for the next case.

f. Remove gloves and wash hands.

b. Cleaning Checklist- Terminal Cleaning o Enter the room and do a general inspection paying close attention to any sharps or other materials that might have accidentally been left on the floor or other equipment. If contractor discover sharps, contractors are to use a sharps mechanical device to remove and dispose of it.

o Nursing removes and places soiled linen into soiled linen hampers; however, if they have not contractor is to remove it using special caution to inspect for any sharps. Never hold linen against body to protect self from contamination and/or sharp objects.

o Remove the soiled linen bag and place into the proper linen cart.

o Remove general waste and place into the proper container. Never hold any type of waste next to body to protect self from contamination and/or sharp objects.

NOTE: If the container is overfilled never press down or compress the waste with hands or feet. Use sharps mechanical device to do this.

o Remove any medical waste and place into the proper container. Never hold any type of waste next to body to protect self from contamination and/or sharp objects.

NOTE: If the container is overfilled never press down or compress the waste with your hands or feet. Report and notify contractor supervisor and courtesy notification to Nurse Manager.

o Begin cleaning the room with a hospital grade disinfectant moving in a clockwise direction stating at the highest point and working down as you move either right or left.

NOTE: When cleaning operating rooms where a patient has known medical conditions, such as, C-diff / Norovirus (Contact Plus Precautions) or TB (Airborne Precaution), must use Bleach Germicidal Cleaner which will be communicated by Nurse Manager, supervisor, and/or circulating operating room nurse upon arrival of tour of duty.

o Terminally cleans and disinfects perioperative areas daily when the areas are being used and according to facility policy and procedure.

o Disinfects all floors in the perioperative and sterile processing areas.

o Terminally cleans floors with either a wet vacuum or a single-use mop and a disinfectant.

o Must clean from the cleanest to dirtiest areas of the floor.

o Disinfects floor surfaces at the perimeter of the room before floor surfaces in the center of the room.

o Disinfects the entire floor surface, including areas under the Operating Room bed and mobile equipment.

o Terminally cleans and disinfects all exposed surfaces, including wheels and casters of all items.

o Uses a checklist and documents that terminal cleaning was performed.

1. All floors – wet vacuum or a single-use mop

2. Anesthesia carts

3. Anesthesia equipment

4. Anesthesia machines

5. Patient monitors, including cables.

6. Operating Room beds

7. Reusable table straps

8. Operating Room bed attachments

9. Positioning devices

10. Patient transfer devices

11. Overhead procedure lights

12. Tables and Mayo stands.

13. Mobile and fixed equipment

14. Storage cabinets, supply carts, and furniture

15. Light switches

16. Door handles and push plates

17. Telephones and mobile communication devices

18. Computer accessories

19. Chairs, stools, and step stools

20. Trash and linen receptacles o Notify the appropriate personnel that the room is terminally cleaned (Operating Room Team Lead or any member from the perioperative team).

Clean Up

• Put on gloves again.

• Place soiled cleaning cloths into a plastic bag for laundry pick up.

• Clean and replenish any chemicals to prepare for next case.

• Clean all equipment used and housekeeping cart and replenish with the appropriate number of cleaning cloths.

• Empty the automatic scrubber, wipe it down including electric cord, and refill with the appropriate chemical to be ready for the next case.

• Remove gloves and wash hands.

• Inspect and change out any remaining Personal Protective Equipment that is suspected or visibly soiled.

c. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI)

a. No Government equipment will be used by the Vendor.

d. Hours of Coverage

a. All work shall be scheduled during normal work hours - Monday through Friday from 8:00 am to 4:00 pm, Pacific Standard Time (PST), excluding Federal Holidays, and Weekend (Saturday or Sunday). Work shall not impact patient care services.

b. All service will be performed during stipulated hours of coverage as requested by the COR.

c. In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

New Year’s Day: January 1 Martin Luther King ‘s Birthday: Third Monday in January President’s Day: Third Monday in February Memorial Day: Last Monday in May

Juneteenth Independence Day: June 19 Independence Day: July 4 Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11 Thanksgiving Day: Fourth Thursday in November Christmas Day: December 25

e. Delegation of Authority

a. No additional service shall be provided without the approval from the Contracting

Officer (CO) or his/her designee of this contract. The Contractor shall not accept any instructions issued by any other person(s) other than the CO or his/her delegated representative acting within the limits of his/her authority.

f. Authorized Services

a. Only those services specified herein are authorized under this contract. Before permitting and/or performing any service of a non-contract nature, the Contractor shall advise the CO of the reason (s) for the additional work and/or service. The Contractor is cautioned that only the CO or his/her designee may authorize additional service that are within the scope of this contract and that reimbursement shall not be made unless prior authorization is obtained from the CO. All changes to the contract shall be issued through a contract modification in writing from the CO to the Contractor.

g. Parking Policy

a. It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor’s personnel under any circumstances.

h. Badges

a. All contractor personnel shall be required to wear VA provided identification (I.D.)

badges above the waist at all times while on the VA grounds. Contractor shall be required to coordinate with the COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to Government property.

i. Program Point of Contact: To be determined at time of contract award.

j. Period of Performance: One base year contract (10/1/2024-9/30/2025). Please include pricing for the base year in the submitted quotes.

***PRICE/COST SCHEDULE***

BASE YEAR

ITEM

NUMBER

DESCRIPTION

OF SERVICES

QUANTITY UNIT UNIT

PRICE

AMOUNT TOTAL

AMOUNT

0001 Operating Room Cleaning Services for Building 126 (5th Floor):

Rooms 515, 523, 524, 525, 526,

519. and surrounding areas.

1 YR $ $ $

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs

Greater Los Angeles VA Healthcare System

West Los Angeles VA Medical Center

11301 Wilshire Blvd.

Los Angeles, CA

Postal Code: 90073-1003

Country: UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications-Commercial Products and Commercial Services.” If paragraph (j) of the provisions is applicable, a written submission is required.

The following contract provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services” (SEP

2023)

ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (OCT 2018) http://acquisition.gov/comp/far/index.html https://www.sam.gov/portal

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment” (NOV 2021)

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN

2008)

(End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

(b)(5), (7), (9), (12), (18)(i), (23), (26)(i), (29), (30), (31), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”. (SEP 2023)

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Decision factors to be considered are Cost, Schedule, Technical Capability, and Past Performance. This purchase order will consist of a base period of one year (10/1/2024-9/30/2025). Pricing should reflect this.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms, conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 18, 2024, 16:00PM MST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26224Q1856” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below:

CONTRACT SPECIALIST

Daniel Kneizeh daniel.kneizeh@va.gov

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors

Attachment Two: FAR 52.212-2 Evaluation

Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB

Attachment Four: VAR 852.219-75 SDVOSB Certification

(End of Provision)

STATEMENT OF WORK