Questions and Answers - LOTO Document Solicitation.pdf

Regarding the new procedures to be generated, based on part C of the SOW, it appears that the new procedures require generation using Brady LOTO software. Could the government clarify what software is needed to generate new procedures? Are the existing procedures in Word, Excel, or other readily accessible/editable format?

Existing procedures are in Word format.

For the audit and subsequent procedure generation for the Paint/Machine shops, does the government require existing non-compliant procedures identified during the audit to be revised by the contractor, or does procedure generation for those shops solely limited to procedures which do not exist? Expecting contractor to develop non-existing procedures and revise those that are existing.

Does the government anticipate entry into the spaces where respiratory protection is required due to asbestos for this effort? Yes

Could the government confirm the evaluation factors to be utilized for this solicitation? It appears that this information on the top of page 37 was only partially included.

Technical, Price, Past Performance, and Past Experience are the factors to be evaluated.

Regarding the due date, the Sam.gov link states the due date is September 13. However, the RFQ document states the due date is September 12. Could the government please confirm the correct submittal deadline?

The UPDATED due date for offers is September 13th 2024.

Page 26 General Requirements: LOTO procedures will follow the same template currently used by the VASD. Can we obtain a copy of what the VASD is currently using?

Yes, when the contract is awarded.

Page 26 General Requirements bullet 2: Perform an audit of the LOTO program for maintenance Machine Shop and Paint shop located in the Basement of Building 1. Write LOTO documents for all equipment that requires and does not currently have LOTO procedures.

Utilize VASD staff interviews and industry knowledge to create these procedures. How many procedures are currently in Machine Shop, Paint Shop? We need to know this to determine the time it will take to perform the audit.

Contractor is required to develop written procedures based on deficiencies and current processes discovered during the contractor audit. Recommend local sourcing or contactor willing to spend time at the facility to determine requirements.

Also, when it says to write procedures for anything that is missing, how are we supposed to quote this? Will a per procedure price with an estimated # we can complete a day suffice? If we don't know how many are missing, it will be difficult to prepare a quote to write them and be price competitive?

Contractor is required to develop written procedures based on deficiencies and current processes discovered during the contractor audit. Recommend local sourcing or contactor willing to spend time at the facility to determine requirements.