36C26224Q1360 0001_1.docx

Amendment 0001 to RFQ 36C26224Q1360

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Ben Bayoneta benjumar.bayoneta@va.gov

PLACE OF PERFORMANCE

(VAGLAHS)

11301 Wilshire Blvd

Los Angeles CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

This is Amendment 0001 to RFQ 36C26224Q1360.

Amendment to a Previous Combined Solicitation Amendment to a Previous Combined Solicitation See enclosed SF30 Amendment with updated Statement of Work (SOW) and answers to questions received in response to the Solicitation.

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified f or receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET

FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, pro vided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D.

OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchan ged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. A

S DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NA

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 Department of Veterans Affairs Network Contracting Office 22 Airport Plaza Drive Suite 600 Long Beach CA 90815 To all Offerors/Bidders

36C26224Q1360 08-30-2024

X X X

X The purpose of this amendment is to:

1. Update the Statement of Work (SOW)

2. Answer questions received in response to the solicitation.

See subsequent pages for answers to questions received.

William T. Cook

VA-VHA-RPOW-2023-0061

Page 1 of The following sections of the Statement work have been updated through this amendment as follows:

Section 12.2.3 of the Statement of Work:

FROM: The Contractor shall provide meals, prepared off-site and brought onto the VA campus. The Contractor shall be responsible to ensure food is stored as per requirements of Nutrition with regards to proper heating and refrigeration (warmer(s)/ice box or refrigeration units).

TO: The Contractor shall provide meals, prepared off-site. If the facility does not have a fully functioning kitchen, otherwise all meals are prepared onsite. If delivered to the site, the Contractor shall be responsible to ensure food is stored as per requirements of Nutrition with regards to proper heating and refrigeration (warmer(s)/ice box or refrigeration units).

Section 18.13.6 of the Statement of Work:

FROM: If a Veteran participant is discharged to the streets at any point in time after the date of admission and under any circumstances, it is considered a negative discharged and nallowable/unfavorable.

TO: If a Veteran participant is discharged to the streets at any point in time after the date of admission and under any circumstances, it is considered a negative discharged and unallowable/unfavorable.

Section 32.2 of the Statement of Work:

FROM: Payment is authorized starting from the first overnight day of admission and does not include the day of discharge. Authorized absences of the Veteran from the facility will not be reimbursed from the 5th date of absence to the 14th. Any unauthorized absences of the Veteran from the facility will not be reimbursed from the date of AWOL, however the program should make every effort to locate the Veteran immediately. If there is no expectation that the Veteran will return to the facility, s/he should be discharged. The Contractor shall submit billing to Austin Payment Center as soon as the billing is approved. Every effort should be made to complete the process by the 10th of every month or after the billing is reconciled. Failure to make timely invoice submissions will be cause for a request for a corrective action and if invoicing issues continue to arise it will be grounds for termination for convenience.

TO: Payment is authorized starting from the first overnight day of admission and does not include the day of discharge. Authorized absences of the Veteran from the facility will not be reimbursed from the 5th date of absence to the 14th. Any unauthorized absences of the Veteran from the facility will not be reimbursed from the date of AWOL, however the program should make every effort to locate the Veteran immediately. If there is no expectation that the Veteran will return to the facility, s/he should be discharged. The Contractor shall submit billing to Austin Payment Center as soon as the billing is approved. Every effort should be made to complete the process by the 10th BUSINESS DAY of every month or after the billing is reconciled. Failure to make timely invoice submissions will be cause for a request for a corrective action and if invoicing issues continue to arise it will be grounds for termination for convenience.

Answers to the Questions received for RFQ 36C26224Q1360

1. QUESTION: Is this a brand-new contract or is there an incumbent performing these services?

ANSWER: This is a new contract.

1. QUESTION: If not brand new, could you please provide the current/previous contract number?

ANSWER: N/A

1. QUESTION: Is the max budget of $4,500,000 per year or the total for 5 years (Base Year + 4 Option Years)?

ANSWER: Total for 5 years, Base Year + 4 Option Years.

1. QUESTION: Are these services provided on campus or the contractor’s facility (there is some conflicting language)?

1. Page 1 of General Information document says Place of Performance is WLAVA, Section 1.3 of the Solicitation says within 15 mile radius of the WLAVA campus, Section 12.2.4 says meals are to be prepared offsite then brought to campus.

ANSWER: Section 5 of Place of Performance in the SOW has been updated to the following: PLACE OF PERFORMANCE. The program location is crucial to ensure that Veterans can attend appointments scheduled in various VAGLAHS clinics or to local community providers and return to transitional housing with minimal barriers.

Place of performance shall be offsite of the VA campus at the Contractor’s facility. Space allotted for sleeping, eating, case management, and clinical services shall be within a 15-mile radius of WLA-GLA.

Regardless of location, the Contractor shall be required to attend frequent in person or virtual meetings with the WLA VA located at 11301 Wilshire Blvd., Los Angeles, CA 90073.

1. QUESTION: With a ratio of 1:5 can the case manager work on another program?

ANSWER: The Case Manager (CM) position for this contract is a full-time position. Please see section 25.2.3.3 of the Statement of Work.

1. QUESTION: When referring to the qualifications of the case manager being license eligible and in good standing with the State of CA licensing board, are there any parameters around how many hours towards licensure need to be completed?

ANSWER: There are no parameters around how many hours towards licensure. Please refer to Section 25.2.3 of the Statement of Work.

1. QUESTION: Is this a fixed budget or is the budget based on census and/or services?

ANSWER: This is a Firm Fixed Price contract. The number of veterans is based on current need.

1. QUESTION: What is the Austin Payment Center vs the Tungsten? Page 4 of Solicitation says to submit payment through Tungsten. Section 32.2 says to submit payment to the Austin Payment Center.

ANSWER: It is the same. Tungsten is the on-line payment portal for Vendors, which in turn is processed through the Austin Payment Center.

1. QUESTION: If per diem “includes services listed,” can we still bill when veteran is absent due to the continue need of services available (i.e., meals, case managers, monitors, security staff, etc.)

ANSWER: No. Please see per diem exceptions in section 18.9.2.

1. QUESTION: What is the definition of an “approved absence?”

ANSWER: Please refer to Sections 18.14, 18.14.1 and 32.2 of the Statement of Work.

1. QUESTION: Can we bill for approved absences up to 14 days?

ANSWER: No. Please see section 18.14.1 of the Statement of Work.

1. QUESTION: If per diem rate includes “overnight bed stay and supportive services” can contractor be compensated for the continued availability of supportive services (meals, shelter, shower, staff, etc.) when the veteran is not present; operational costs are still incurred when the veteran is not present. If not the full per diem rate, can a % of the per diem rate be billable?

11. Example: veteran is present for breakfast and lunch and meets with his case manager, but due to substance use and/or mental health challenges he leaves in the evening and does not return until later the next day (missing bed checks), can this still be billable because veteran was present during the day and received services?

ANSWER: No. Please see sections B.2 of the Solicitation and Section 32 of the Statement of Work.

1. QUESTION: Would it be ok if our case manager worked and managed all intakes and discharges from home?

ANSWER: Please see section 25.2.3.2 of the Statement of Work.

1. QUESTION: Can the contractor request a percent of the budget upfront for startup cost?

ANSWER: No. Please see sections B.2 of the Solicitation and Section 32 of the Statement of Work.