36C26224Q1247.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

CONTRACT SPECIALIST

Rochelle Malveaux Rochelle.Malveaux@va.gov 562-766-2353

PLACE OF PERFORMANCE

VA Long Beach Healthcare System

5901 East 7th Street

Long Beach, CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Combined Synopsis/Solicitation Notice

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) The solicitation number 36C26224Q1247 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.

(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2022-05, March 7, 2022.

(iv) This solicitation post is for unrestricted full and open using NAICS[footnoteRef:0] Code 339113 with a size standard of 1000 employees [0: North American Industrial Classification System]

(v) The Department of Veterans Affairs (VA) seeks to make a procurement for Medical Warming Cabinets and Warming Carts for the VA Long Beach Healthcare System.

Offeror quotations must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive. The technical specifications for this requirement are listed for Brand Name ONLY/Exact Match per FAR 52.211-6.

The information identified provided is intended to be descriptive, not restrictive and to indicate the quality that will be satisfactory. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the exact match supplies being requested.

(vi)PRODUCT INFORMATION

Place of Delivery: VA Long Beach Warehouse location: 575 N Batavia St. Orange, CA 92868 -Vendor will only deliver product to warehouse as directed by VA POC Period of Performance/Delivery Timeframe: 60 Days ARO

(viii) The provision at 52.212-1, Instructions to Offerors – Commercial Items, applies to this solicitation.

Addendum:

All offeror quotes for this solicitation must be received electronically through email no later than [MONDAY, JUNE 3RD, 2024, 3 PM PST]. Ensure to reference solicitation number [36C26224Q1247] within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than [THURSDAY, May 30th, 2024, 5:00 PM PST].

Offers shall be sent by email to Rochelle.Malveaux@va.gov

Offerors shall submit the following via email:

1. Offeror shall provide a current manufacture letter of authorization as verification that their items are not Gray Market items, and that they are an authorized distributor/supplier of the manufacturers (see section Gray Market).

2. Offeror shall list shipping lead time.

3. Offeror shall provide an official quote on company letterhead effective for a minimum of 60 days

(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Lowest priced quotation that provides the exact match items (any other stated requirements such as additional delivery requirements) that is both responsive and responsible.

Acceptability of equipment shall be established by review of each submitted quotation by the designated evaluator(s) and verification that meets the exact match items included in this solicitation. Submissions to this solicitation must show clear, compelling and convincing evidence that exact match items meet all the salient characteristics. Offers that include any items that are not determined as Brand Name Exact match shall result in an unacceptable offer. See 52.211-6 Brand Name Only for additional information.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within (25) business days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.

(xiii) The following clauses also apply:

Grey Market Items

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter from the manufacturer, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of clause) In addition, the following clauses shall also apply:

852.237-70 852.219-77

852.219-78 Contractor responsibilities Notice of Limitations on Subcontracting – Services and Construction Notice of Limitations on Subcontracting – Supplies and Services Apr 1984

The full text of a clause may be accessed electronically at the following:

http://www.acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp

The following provisions shall also apply:

Combined Synopsis/Solicitation Notice