36C26224Q1235.docx

SUBJECT*

Quarterly PMI Services Animal Cage Washer

GENERAL INFORMATION

Department of Veterans Affairs NCO 22 - Network Contracting 650 East Indian School Road Phoenix, AZ 85012-1839

POINT OF CONTACT*

Contract Specialist Felicia Simpson Felicia.Simpson@va.gov

PLACE OF PERFORMANCE

Tibor Rubin VA Medical Center

5901 E. 7th Street (09/151)

Long Beach CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. Contract Title:

PMI Preventive Management Inspection Services for Animal Cage Washer

2. Background:

The animal cage washer is used by the Research Staff as required to complete VA funded animal research projects. Service/inspection is required to maintain equipment in proper working condition.

3. Scope:

Use of equipment is needed to maintain accreditation from the Association for Assessment and Accreditation of Laboratory Animal Care (AAALAC).

4. Specific Tasks:

The Contractor shall provide VA Long Beach Healthcare System, Research & Development, with PMI preventive management inspection services for the animal cage washer as required for the Research Department.

5. Deliverables:

The Contractor shall provide VA Long Beach Healthcare System, Research & Development, with services to have equipment inspected and serviced 4 times per year which will be scheduled by the Research staff.

6. Performance Monitoring:

The Research staff at Building 138 will notify the COR if there are any issues with the Contractor. The staff submits work order to the Contractor and monitors the service/inspection of the equipment. Once received, they submit the signed delivery slips to the COR. The COR will review and match the delivery slips to the invoices from the Contractor. An Excel worksheet is in place to keep track of invoice payments.

7. Security Requirements:

N/A Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI):

N/A Other Pertinent Information or Special Considerations:

N/A

The research staff at Building 138 will notify the COR if there are any issues with the Contractor.

8. Risk Control:

N/A

9. Place of Performance:

The work will be performed in Building 138.

10. Period of Performance:

The Period of Performance for the Base Year is from September 01, 2024, to August 31, 2025, with 4 Option Years.

11. Delivery Schedule:

Equipment will be inspected and serviced 4 times per year as scheduled by the Research staff.

12. Holiday:

The following Federal holidays are observed by the Federal Government: The Contractor is not required to provide services on the following National Holidays, nor shall the contractor employee be paid for those days.

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

13. INVOICE and PAYMENTS:

Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number Failure to comply with the above shall delay payment to the Contractor.

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