36C26224Q1205.docx

SUBJECT*

CUSTOM SURGICAL PACKS

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Anette Doan Anette.Doan@va.gov

PLACE OF PERFORMANCE

VA Long Beach Healthcare System

5901 E 7th Street

Long Beach CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ___________1____

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C26224Q1205 05-20-2024 Doan, Anette 562-766-2000 06-12-2024

12PM

PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815 X X 339112 1000 Employees N/A X 36C600 Department of Veterans Affairs VA Long Beach Healthcare System 5901 E 7 th Street Long Beach CA 90822 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 1866-372-7141 See CONTINUATION Page

THIS IS A COMMERCIAL ITEM ACQUISITION USING FAR PART 12 AND 13

AND A

TOTAL

100% CERTIFIED

SDVOSB SET-ASIDE SOLICITATION

PLEASE ENSURE THE FOLLOWING INFORMATION IS REFERENCED

ITEM SCHEDULE, SALIENT CHARACTERISTICS, AND ALL CLAUSES

PERIODS OF PERFORMANCE

BASE YEAR (BY): 7/01/2024 - 6/30/2025

OPTION YEAR 1 (OY1): 7/01/2025 - 6/30/2026

OPTION YEAR 2 (OY2): 7/01/2026 - 6/30/2027

AFTER RECEIPT OF ORDER (ARO): 120 CALENDAR DAYS

QUOTES MUST BE SUBMITTED VIA EMAIL TO

ANETTE.DOAN@VA.GOV

QUOTES MUST BE VALID FOR AT LEAST 60 DAYS

ALL

QUESTIONS

MUST BE RECEIVED BY 12:00PM PDT ON

MAY 31,

OFFERS

TO THIS SOLICITATION SHALL BE E-MAILED NO LATER THAN

12:00 PM PDT ON

JUNE

, 2024.

See CONTINUATION Page X X X X Nichols, Cecil S.

Contracting Officer Page 1 of Table of Contents No table of contents entries found.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Specialist, Anette Doan Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive, Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

B.1.1. TYPE OF CONTRACT: This is a firm fixed price indefinite-delivery indefinite-quantity (ID-IQ) contract for the purchase of supplies specified in the Schedule.

B.1.2. ORDERING: Any supplies to be furnished under this contract shall be ordered by issuance of task orders by the Contracting Officer. Such task orders may be issued orally, telephonically, facsimile, or via e-mail. The Task order will be documented using SF1449 form and shall specify the pertaining CLIN to be provided during the Task order’s period of performance.

B.2 STATEMENT OF WORK

Scope:

Custom surgical packs are tailored to specifically for Tibor Rubin VA Medical Center needs for surgical service and clinician to reduce change hands of all instrument and consumable supplies and reduce setup time for patient care, utilization, and reduce waste. Tibor Rubin VA Medical Center needs a continuous supply of surgical packs with no delay or interruption of patient care for surgical procedures in the Operating Room, Interventional Radiology, and Cardiac Catheterization Lab.

The Custom Sterile Procedure Packs will include assembly/manufacture, sterilization, quality assurance, and packaging, contractor electronic communication ordering reporting, and delivery. Orders will be made for the custom packs as identified in the Contract/Solicitation. Due to the complexity and customization of this product, custom surgical packs take about 16-24 weeks for initial production to produce, sterilize, and deliver. The Contractor shall provide all labor, materials, transportation, equipment, and supervision, in compliance with federal, state, and local regulations, to provide a Custom Sterile Procedure Packs for the Tibor Rubin VA Medical Center – Station 600 – Long Beach.

I. Period of Agreement:

This request is for a base plus up to 2 option years with the capability to order the surgical packs as needed per fixed price indefinite-delivery indefinite-quantity (ID-IQ) contract. The ability to do annual revision and modification of bill of material (BOM)

II. Services to be Provided:

The services provided will be a firm-fixed price, purchase to order from vendor, to deliver Custom Surgical Packs on as needed basis. The custom surgical packs must be delivered up to maximum 5 days from date of request, possible same day delivery for emergency request. This contract will determine the continued uninterrupted supply of surgical packs to be able to perform surgery cases without delay in patient care.

The Vendor is required to provide the exact components listed in the bill of materials within each requested pack. Vendor will notify VA Medical Center of possible recalls and backorders and provide alternative product with approval by appropriate nurse manager or assistant nurse manager. Vendor must at least be able to support the following surgical packs in the Item Information section.

Product Description

Angiogram Complete Delivery System (CDS) Pack

Basic Neuro Pack

Cataract CDS

Cysto CDS Pack

ENT CDS Pack

Extremity CDS Pack

Interventional Radiology (IR) Angiography Pack - LF

IR General Pack - LF

Laparotomy Pack

Lumps & Bumps Pack

Minor CDS Pack

Minor Vascular CDS Pack

Total Joint Pack

Intubation Set Pack

III. Ordering:

Orders will be made in accordance with the “Ordering Procedures” found in paragraph IV of this Statement of Work.

IV. Ordering Procedures:

a) Requests for delivery shall be conducted through telephone or email correspondence only by an identified and authorized POC.

b) Requests for delivery shall contain at a minimum of the following information:

· Date of order.

· Description and/or part number and the Quantity.

· Delivery date

· Place of Delivery

c) Upon receiving a request for delivery from the Facility POC, the Contractor shall deliver within a specified time frame annotated in the section II. Additionally, any backorder of surgical packs the facility must be notified via email and provide an estimated delivery date.

d) Delivery of the packs must include a packing slip with the quantity delivered reference to the purchase order contract number.

V. Production and Supply:

a) The Government requires the Contractor to undertake production of such quantities of the product as are necessary to reasonably assure the Government of an uninterrupted supply of the product based upon an anticipated monthly usage. The Contractor shall complete component pack changes within thirty (30) days. Due to the possible need for changes, the Government shall be obligated to only a thirty (30) day supply of packs manufactured at the time of the change acceptance and not exceeding the current fiscal obligation time period. In the event the Government terminates the contract, the Government will not be held responsible to procure the additional inventory. In the event of component changes in any pack, the Government agrees to purchase up to a maximum thirty (30) day usage of the current pack composition before the new pack composition is shipped.

b) The Tibor Rubin VA Medical Center may change individual component parts of the packs after an initial thirty (30) days of usage. Pricing and recommended requested changes will be forwarded to the Contractor and the Contracting officer via acquisitions Contracting Officer Representative (COR). The Contractor shall be required to consider all component part changes and provide a price estimate of each item to be changed.

c) A BOM modification shall be utilized for all pack changes. The change form shall include all the components, quantity and manufacturer detail for the affected pack, including added items and subtracted items. The format of this form is at the discretion of the contractor, to be approved after award or at time of use.

d) The sales representative (or equivalent) shall supply the appropriate nurse manager or assistant nurse manager with the completed modification BOM with counter signature of medical distribution supervisor in agreement of the modify BOM.

VI. Delivery Requirements:

a) Station 600-Tibor Rubin VA Medical Center, Long Beach

b) 5901 East Seventh Street, Long Beach, CA 90822-5201

c) BLDG 149-WAREHOUSE loading dock

· If Building 149 is close, Contact (562) 826-8000 ext. 1-4276 Michael Townsend ext. 1-5790

VII. Packaging:

a) Unless otherwise specified in the statement of work, the product shall be packed in substantial containers of the type, size and kind commonly used within the industry for this purpose. The container(s) will be constructed as to ensure acceptance and safe delivery by common carriers to the point of delivery designated by each facility. Items must be packaged adequately to prevent deterioration and damage during shipping, handling, and storage.

b) Each pack shall have a label specifying the manufactured date, sterilization indicator of the pack and the expiration date of any products. The BOM must be located inside of each pack. Expiration dating of all custom sterile procedure packs delivered shall have a minimum shelf life of 12 months remaining upon delivery to the Government.

c) Package content quality is the responsibility of the prime contractor, including items affixed to the outside of the pack (piggyback) and distributed as a part of the pack. Any pack determined to be defective (e.g., contains expired components, sterility has been compromised, etc.), through no fault of the Government, shall be returned to the Contractor at the Contractor’s expense. Full credit or replacement shall be made to the Government.

VIII. Hours of Coverage:

a) All work shall be scheduled during normal work hours - Monday through Friday from 7:00 am to 3:00 pm, Pacific Standard Time (PST), excluding Federal Holidays. Work shall not impact patient care services.

b) Weekend (Saturday or Sunday) work must be approved by the COR that is assigned.

c) After hours (6PM-6AM, Pacific Standard Time (PST) work must be approved by the COR.

IX. Invoices:

a) The Contractor shall submit one invoice, monthly, for items delivered during the month, under active delivery orders. https://authentication.tungsten-network.com/login

X. Overtime and National Federal Holiday:

a) In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

· New Year’s Day: January 1

· Martin Luther King’s Birthday: Third Monday in January

· President’s Day: Third Monday in February

· Memorial Day: Last Monday in May

· Juneteenth Independence Day: June 18

· Independence Day: July 4

· Labor Day: First Monday in September

· Columbus Day: Second Monday in October

· Veterans Day: November 11

· Thanksgiving Day: Fourth Thursday in November

· Christmas Day: December 25

b) Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

c) When one of the holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XI. Parking policy: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor's personnel under any circumstances.

XII. Smoking policy: Contractor personnel may smoke only in designated areas. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.

XIII. Ordering activity: Contractor shall not accept any instructions issued by any person other than the CO or COR acting within the limits of his/her authority.

XIV. Changes to Contract: Only those services specified herein are authorized. Before performing any service of a non-contractual nature, contractor shall advise the CO of the reason(s) for the additional work and/or service. Prior authorization shall be obtained from the CO before performing the services.

XV. Complaints: Contractor shall promptly and courteously respond to complaints within 3 working days. Including complaints brought to contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect such records upon reasonable notice.

XVI. Badges: All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds. Contractors shall be required to coordinate with COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property.

**Salient Characteristics: Please See Salient Characteristics PDF**

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION – BASE YEAR: 7/1/2024 TO 6/30/2025

SUPPLIES/SERVICES

QTY

MAX

QTY

Grand Total

OPTION YEAR 1: 7/1/2025 TO 6/30/2026

SUPPLIES/SERVICES

QTY

MAX

QTY

Grand Total

OPTION YEAR 2: 7/1/2026 TO 6/30/2027

SUPPLIES/SERVICES

QTY

MAX

QTY

Grand Total

B.4 DELIVERY SCHEDULE

140.00

220.00

1,260.00

310.00

195.00

335.00

40.00

323.00

1,050.00

225.00

163.00

110.00

275.00

10.00

See attached document: SALIENT CHRACT CUSTOMIZED PACKS Add Language to Pg 1.

See attached document: RFQ - Custom Packs 36C26224Q1205 Due 6-12-24.