36C26224Q1096- SAVAHCS Medical Gas Inspection Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C262-24-AP-2704 NEW MED GAS INSPECTION

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q1096

RESPONSE DATE/TIME/ZONE 05-10-2024 11:00 AM MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H365

NAICS CODE* 541990

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS Department of Veteran's Affairs Southern Arizona VA Health Care System

3601 S 6th Ave, Tucson Arizona

POSTAL CODE 85723

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Southern Arizona VA Healthcare System is currently looking for a contractor that may inspect and certify medical air, medical vacuum, oxygen and nitrous annually.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541990 $19.5 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov.

Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn:

Jordan Alonzo, Contract Specialist and should be received no later than 11:00 am MST on May 10th, 2024.

http://www.sam.gov/ mailto:Jordan.alonzo@va.gov

SOUTHERN ARIZONA VA HEALTH CARE SYSTEM

ANNUAL INSPECTION/CERTIFICATION OF MEDICAL VACUUM, AIR & OXYGEN

Statement of Work FY 2025

1.0 BACKGROUND:

The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 S. 6th Ave., Tucson, Arizona, has an ongoing requirement for contractor services due to The Joint commission requiring that the Medical Gas Systems to include Medical Air; Medical Vacuum; and Oxygen and Nitrous be inspected and certified annually.

2.0 SCOPE:

The contractor shall furnish all material, labor, equipment, and supervision necessary to inspect each medical gas system existing medical vacuum, medical air, and oxygen, all compressors, valves, alarms, and end user ports within each system. Some work will be in patient rooms, labs, clinics, mechanical rooms, and high noise areas. Personal protective equipment may be required in some instances; if it is required, it will be provided by the Southern Arizona Veterans Administration Health Care System.

3.0 SPECIFIC TASKS:

All inspection and testing criteria must be incompliance to NFPA 99 Health Care Facilities Code 2021 edition. All verifiers must possess and provide current credentials equal to ASSE 6030 Professional Qualification Standard for Medical Gas Systems Verifiers ,2023, or better. Verifiers credentials must be valid thru the expected duration of the inspection dates.

1. All air/gas systems shall be inspected and tested for any crossed connections.

2. All air/gas systems shall be tested for proper operation by manufacturer’s design including but not limited to air quality monitors, operating pressures, flow rates, and proper labeling.

3. All air/gas systems shall be tested for leaks and proper operation and labeling of all shutoff valves in piping system such as zone valves, source valves and service valves.

4. All alarm systems, fault reporting circuits and panels shall be tested for proper function, ID and labeling to include the area that they serve.

5. All compressed gas cylinder controls and distribution manifolds shall be tested for proper operation, regulated pressures, and inspected for leaks of connections within the system.

6. All components of effected systems shall be inspected and tested for the proper operation of secondary items of related equipment such as pressure switches, check valves, transducers.

7. All medical gas master medical gas alarm systems shall be tested for fault accuracy.

8. Contractor shall do 100% inspection and test of DISS outlets to include pressure test, flow test, seal, and labeling. (Approximately 2400 outlets)

9. Contractor shall at the completion of the inspection and produce a six-part indexed report. The government shall receive 2 copies of this report packet of all the findings addressing components of each system. A hard copy in binder sent by delivery or mail service and one electronic copy of the report. Electronic report shall be sent via email to COR and files in PDF format preferred. Other formats will be considered for compatibility.

• Report 1 shall address the Medical Air System

• Report 2 shall address Medical Vacuum System

• Report 3 shall address bulk Oxygen Supply System and CGC systems.

• Report 4 shall address all valve findings not reported with the system report.

• Report 5 shall address Fault Reporting devices and circuits.

• Report 6 shall address DISS service ports.

10. For pricing estimate purposes, in the past, it has taken an average of two contractors one week to complete this service.

4.0 HOURS OF COVERAGE:

Normal hours of coverage are Monday through Friday from 7:00 a.m. to 4:30 p.m., excluding holidays. All regular service/repairs shall be performed during normal hours of coverage unless requested or approved by the COR or his/her designee.

4.1 Observed Federal Holidays are:

New Year's Day Labor Day Martin Luther King Day Columbus Day

Presidents' Day Veterans' Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day

4.2 Upon arriving at the facility during normal duty hours to perform service, the Contractor shall report to the following location: Pipe shops, Building # 2 basement.

5. PERFORMANCE MONITORING:

The performance monitoring shall be assigned by the COR.

6.0 MATERIALS TO BE FURNISHED:

The Contractor shall furnish all parts and tools necessary to perform the inspections described above.

7.0 IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

The contractor's FSEs shall always wear visible identification while on the premises of the SAVAHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police and Security Service. The SAVAHCS shall not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings or on campus at SAVAHCS.

Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. OSHA: The contractor shall comply with the standards in the Occupational Safety and Health Act (OSHA) and National Fire Protection Association (NFPA).

8.0 CONTRACT ADMINISTRATION DATA:

The contracting officer is the only person authorized to approve changes or modify any of the requirements under this contract. Only the contracting officer is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made with authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

9.0 PERIOD OF PERFORMANCE (5 years)

• October 1, 2024 – September 30, 2025

• October 1, 2025 – September 30, 2026

• October 1, 2026 – September 30, 2027

• October 1, 2027 – September 30, 2028

• October 1, 2028 – September 30, 2029