36C26224Q1070.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* AIR HANDLER DUCT CLEANING SERVICES-LOMA LINDA -SOURCES SOUGHT

NOTICE POSTED 04/25/25 TO 05/10/24

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 90815

SOLICITATION NUMBER* 36C26224Q1070

RESPONSE DATE/TIME/ZONE 05-10-2024 4:00 pm PACIFIC TIME, LOS

ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J079

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist

Cristine Carmody cristine.carmody@va.gov

(562) 766-2312

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Loma Linda VA Healthcare System

Facility Management Services

11210 Benton Street

Loma Linda CA

POSTAL CODE 92357

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response.

Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Loma Linda VA Health Care System (VALLHCS) located at 11201 Benton Street Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide: AIR

HANDLER DUCT CLEANING SERVICES

Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310.

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D.1 STATEMENT OF WORK

I. TITLE:

Air Handler Duct Cleaning Services.

II. BACKGROUND INFORMATION:

The VA Loma Linda Healthcare System (VALLHCS) is located at 11201 Benton Street, Loma Linda, Ca 92357. As part of the VALLHCS ongoing commitment to providing a safe and healthy environment for patients, visitors, and staff, VALLHCS requires cleaning of the air distribution system (supply and return) for 39 main air handlers in the facility.

III. OBJECTIVES:

Contractor shall furnish all supervision, labor, equipment, tools, hardware, materials, and transportation to clean the main supply and return air distribution systems from the main air handling unit in each service bay/mechanical room and all branch lines up to the ceiling box that penetrates the interstitial floor, or the final fixture in areas without an interstitial space.

IV. PERIOD OF PERFORMANCE:

90 days from performance start date. Work shall be scheduled during normal working hours, Monday through Friday, 6:00am – 4:30pm. Contractor shall initiate work within 30 days of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

V. PLACE OF PERFORMANCE:

Loma Linda VA Healthcare System 11201 Benton St Loma Linda, CA 92357

VI. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration

(OSHA) safety card.

b. Offeror must possess National Air Duct Cleaners Association (NADCA) certification.

c. Must be a vendor in System for Award Management (SAM)

VII. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contractor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with

VALLHCS HVAC Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS HVAC Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS HVAC Supervisor, or in their absence, with Graphics Control prior to work each day

e. Contractor’s supervisor or lead technician will provide a daily report of areas cleaned and any issues found (damaged/broken ductwork, torn/damaged insulation etc.).

f. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here

• OSHA Regulations, www.osha.gov

VIII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

IX. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it.

X. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XI. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

http://www.osha.gov/

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: cristine.carmody@va.gov .

All information submissions to be marked Attn: Cristine Carmody, Contract Specialist and should be received no later than 4:00 pm PST on May 10, 2024.

http://www.sam.gov/ https://veterans.certify.sba.gov/ mailto:cristine.carmody@va.gov

D.1 STATEMENT OF WORK