36C26224Q1065.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT*

Contracting Specialist Koby Thiel Koby.Thiel@va.gov (520)-792-1450 Ext 1-6273

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

VA Loma Linda Healthcare System

11201 Benton St

Loma Linda CA

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Healthcare System (VALLHCS) located at 11201 Benton St, Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide preventative maintenance services for its UPS System.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811210 ($34.0 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Koby.Thiel@va.gov. All information submissions to be marked Attn: Koby Thiel, Contract Specialist and should be received no later than 10:00 AM PST on May 6, 2024.

D.1 STATEMENT OF WORK

I. TITLE:

VA Loma Linda Healthcare System’s (VALLHCS) UPS Maintenance

II. BACKGROUND INFORMATION:

The VA Loma Linda Healthcare System (VALLHS) Facility Maintenance Services require award to perform required inspections, repairs, and maintenance every year of the VA Loma Linda Healthcare UPS systems (Uninterruptible Power supply), as per the NFPA99, NFPA 70E, NFPA 101, IEEE, Join Commission, O&IT Regulations and The VA regulations.

III. PART and EQUIPMENT LIST

D277-48S-277

IV. OBJECTIVES:

The objective of this service contract is to have contractor furnish all labor, materials, supplies, tools, equipment, and qualified personnel to inspections, repairs, and maintenance VA Loma Linda Healthcare System (VALLHS) UPS systems (Uninterruptible Power supply). This UPS Maintenance (Uninterruptible Power supply) contract is needed to keep equipment operational.

V. SCOPE:

Contractor shall provide all labor, materials, supplies, tools, equipment, and qualified personnel to perform UPS Maintenance (Uninterruptible Power supply) at Loma Linda VA Hospital. The contractor shall follow procedures listed below and manufacturer preventative maintenance recommendation during preventative maintenance. The contractor shall provide 24/7 emergency support with a maximum 4-hour response time.

SEMI ANNUAL UPS PREVENTIVE MAINTENANCE

1. Prior to commencing any work, perform a complete visual inspection of the unit to include, subassemblies, major components, wiring harnesses, contacts and cables.

2. Check air filters for debris or obstructions and replace as necessary.

3. Check alarm history and evaluate.

4. Check module(s) completely for the following (If applicable):

a Rectifier and inverter snubber boards for discoloration.

b Power capacitor vent caps.

c DC capacitor vent caps.

5. Record all voltage and current panel meter readings on the module control or the system control cabinet.

6. Measure and record DC bus voltage, ripple voltage and ripple current.

7. Measure and record harmonic trap filter currents.

8. Inspect for proper cooling fan operation.

9. Verify remote monitoring operation on all units where installed.

10. Thermal scan all major assemblies and breakers for any hot spots.

11. Review system performance to address any questions and to schedule remedial repairs.

BATTERY PREVENTIVE MAINTENANCE

1. Inspect the appearance and cleanliness of the batteries and battery cabinet. Clean as necessary

2. Measure and record the total battery float voltage and charging current.

3. Measure and record the overall AC ripple voltage.

4. Measure and record the overall AC ripple current.

5. Visually inspect the jars and covers for cracks and leakage.

6. Visually inspect for evidence of corrosion.

7. Measure and record the ambient temperature.

8. Verify the integrity of the battery rack/cabinet.

9. Measure and record 100% of the jar temperature.

10. Measure and record the float of the voltage of all cells.

11. Measure and record all internal ohmic readings.

12. Provide a detailed written report noting any deficiencies and corrective action needed within 10 working days from completion.

INVERTER MAINTENANCE

1. Check the inverter and rectifier circuits for burned or broken wires.

2. Check all nuts, bolts, screws and connectors for tightness and heat discoloration.

3. Check fuses on the DC capacitor deck for continuity (if applicable).

4. With customer approval, perform operational test of the system by transferring the critical load to bypass mode.

5. Calibrate and record all electronic control circuits to system specifications.

6. Measure and record all low-voltage power supply levels.

7. Check operation of secondary power supply, if applicable.

8. Adjust power supply output levels as required.

9. Remove dust from circuit cards and other sensitive components and vacuum dust and/or debris from inside the system cabinet.

10. With customer approval, perform operational test of the system by removing input power to the UPS to discharge batteries. Reapply power and verify normal operation has been restored.

The contractor shall provide the following procedures during preventative maintenance as well as 24/7 emergency support with a maximum 4-hour response time.

The contractor will notify COR when repairs are need. The Contractor will give their repair assessment in writing to the COR. The contractor shall follow NFPA standards on reporting and repairing all electrical discrepancies.

Reports shall contain a section covering the procedure used to make necessary major repairs. Reports shall have a section containing a summary of all test results and the contractor shall make recommendations based on a component engineering analysis of the test data. Recommendations will include areas where immediate action is required and recommended areas where additional maintenance needs to be performed.

Reports shall be submitted in an original and four (total of 3) copies to the COR, VA Loma Linda Healthcare, within 30 days of work completion.

VI. OVER AND ABOVE REPAIR:

Upon discovery of over and above repairs or unforeseen requirements, Contractor shall immediately notify the POC. Parts shall not be procured, nor installation or repairs initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/POC. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer.

VII. PERIOD OF PERFORMANCE:

Base plus 4 years days from performance start date. Work may be scheduled during the day or night (Depending on load demand), Monday thru Friday and/or Saturday thru Sunday.

· Daytime hours: 6 am to 4 pm

· Evening hours: 4 pm to 4 am Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VIII. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St Loma Linda, CA 92357

IX. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. Electrical C-10 License

c. Electronic C-7 License

d. Uninterruptible Power supply Certification

X. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel shall have valid Loma Linda PIV badges before starting work.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Electrical Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Electrical Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Electrical Supervisor, or in their absence, with Graphics Control prior to work each day.

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here.

· OSHA 29CFR Regulations, www.osha.gov

· NFPA 70E, www.nfpa.org

· NFPA 99

· NFPA 101

· IEEE

· NEC

XI. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

Independence Day If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

XII. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it.

XI. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

X11. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

Sources Sought Notice