36C26224Q1052.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* LANDSCAPING BEAUTIFICATION PROJECT LOMA LINDA SOURCES SOUGHT

NOTICE- 04/24/2024-05/10/2024

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 90815

SOLICITATION NUMBER* 36C26224Q1052

RESPONSE DATE/TIME/ZONE 05-10-2024 4:00 pm PACIFIC TIME, LOS

ANGELES, USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* S208

NAICS CODE* 561730

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist

Cristine Carmody cristine.carmody@va.gov

(562) 766-2312

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

Loma Linda VA Healthcare System

Facility Management Services

11210 Benton Street

Loma Linda CA

POSTAL CODE 92357

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response.

Responses to this-- sources sought announcement must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Loma Linda VA Health Care System (VALLHCS) located at 11201 Benton Street Loma Linda, CA 92357 is seeking a potential qualified contractor that can provide:

LANDSCAPING INSTALLATION SERVICES

Important information: The Government is not obligated to/nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside. However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561730.

*******DRAFT*******DRAFT******DRAFT*******DRAFT*******

D.1 STATEMENT OF WORK

I. TITLE:

Landscape Beautification Project VA Loma Linda.

II. BACKGROUND INFORMATION:

Loma Linda VA Healthcare System has a need to update landscaping to beautify campus areas with decomposed granite material, plant new shrubs, sod, as well as install new drip irrigation.

III. OBJECTIVES:

Contractor shall furnish all labor, materials, supplies, tools, equipment, supervision, and qualified personnel to provide the services as described in this statement of work. Services performed shall conform to VA Master Landscape Plan as well as industry standards, quality, and this statement of work (SOW). Contractor shall be qualified in Landscaping design and planting of new shrubs, trees, and plants as well of installing decomposed granite material as per below scope. Contractor shall be qualified in irrigation systems installation and repairs. Contractor to install new irrigation components to include irrigation valves, sprinkler’s, trace wires, and connecting irrigation controllers to main line irrigation system.

IV. SPECIFIC REQUIREMENTS:

Services to be provided on campus locations to be identified in accordance with the VA Loma Linda Master Landscaping Plan, and verified by VA COR. See attached document.

SAFETY STANDARDS/ PREPARATION OF LANDSCAPING INSTALLATION:

1. Prior to the commencement of work, contractor shall conduct a site walk with the

VA COR.

i. Contractor will make site visits as necessary to survey existing conditions.

2. Contractor shall cone off or block parking spaces during operations, don all proper Personal Protective Equipment (PPE), as per Occupational Safety and Health Administration (OSHA), requirements, remove all debris associated with installation operations.

3. Contractor shall establish safety perimeter around land grading surfaces site, with safety fencing and ensure flow of vehicular and pedestrian traffic.

a. COR will approve of perimeter prior to start of landscape/irrigation work.

4. Contractor shall take steps to ensure there is no collapsing of the pavement and sidewalks by undermining the soil and fill.

5. Contractor shall identify all underground utilities prior to all digging, and Land Grading all surfaces.

6. Contractor shall safe off existing irrigation components as necessary to complete job.

7. Contractor shall verify water line is de-energized prior to digging, and Land Grading surfaces.

8. Contractor shall verify leaks and make proper irrigation repairs as needed during Period of performance work.

9. The contractor shall be responsible for reporting weekly to the COR on all the following conditions.

10. The contractor shall dispose of all waste materials daily at a licensed off-site landfill or recycling center.

a. Waste and debris shall be removed from the Government facility daily in accordance with Federal, State, and local regulations.

11. At the end of each day the contractor shall remove all debris from the site resulting from the work, unless otherwise specified by the COR. The contractor shall always ensure rubbish and trash generated by the contractor is kept clear of vehicular and pedestrian traffic throughout the site.

a. NOTE: The Government shall NOT provide receptacle(s) for disposal of debris related to this contract.

12. Adequate warning devices, barricades, guards, flagmen or other necessary precautions shall be provided by the contractor for the protection, safety, and warning of all pedestrians and vehicular traffic within the area that the contractor is servicing at that time.

13. The contractor shall not operate trucks, tractors, and other heavy equipment on any turf area except when authorized in writing by the COR.

14. Contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

15. The Government shall not be responsible for any loss, damage, or theft of contractor items. Contractor shall be responsible for acceptable standards regarding tree trimming/pruning and anything related to such.

16. The COR may designate an area for the contractor to use to store a limited number of supplies or equipment, if available.

17. All work to be performed to industry standard workmanship.

LANDGRADING, DECOMPOSING GRANITE LANDSCAPING:

1. Contractor shall refer to VA Loma Linda Master Landscaping Plan.

2. Rough grade all areas to 3.0” below top concrete,

a. Remove, and properly dispose of soil and debris as necessary,

b. Remove all surface roots and rock to a dept of 3 inches.

3. Contractor shall use two (2) applications of non-selective systemic herbicide applied by California Licensed Pesticide Applicator to all turf area where Decomposed Granite will be installed.

4. Contractor shall rough grade approximately 50,000 SQ-FT and Install 3” thick Estimated 50,000 sq-ft of:

a. Apply one application of pre-emergent herbicide to all area’s rough graded.

b. Install Estimate 50,000 sq-ft of weed cloth in all area’s prior installation of Decomposed Granite

c. Install Stabilized Decomposed Granite material: in Cuban Gold / California RED / Southwest Brown

NEW SHRUB PLANTING AND SOD INSTALLTION WITH DRIP IRRIGATION:

1. Contractor is to provide As-Builts of all work areas.

2. Safe off all Irrigation systems in areas of work.

3. Contractor is to soil prep and fertilize all turf areas according to soil suitability analysis and perform:

a. Agricultural Suitability Test on areas of new sod grass and install the highest quality sodded turf.

4. Plant a total of 40 – 15 Gal Shrubs, 40 - 5 gallons shrubs, to be planted in locations identified by the Loma Linda VA Master Landscaping plan Plant Pallet and verified by VA grounds staff.

5. Contractor shall install new drip irrigation for newly planted shrubs, sodded areas in accordance with the VA Master Landscaping Plan.

a. Install Rainbird Brand or better 1402 bubblers (2) in each shrub,

b. Rainbird Brand or better 109 XB 10 PC emitters in each shrub basin,

c. Install Rainbird Brand or better distribution hose XT 700.

d. Install pop-up sprinklers Rainbird Brand or better for accurate coverage on all newly sodded areas.

e. All applicable timers and wiring will be also tied into the existing system for automatic control.

f. Drip system and irrigation work will be required to properly water the newly planted Shrubs.

g. Existing conditions have nearby main isolation control valves to tie new drip system into and Rainbird controllers will be required as well.

h. Contractor is to provide 1 year warranty on all new installed drip irrigation and newly planted shrubs.

i. Contractor is to assure all new drip irrigation to shrubs is working properly to existing automatic VA Loma Linda Irrigation controllers and irrigation valves to include controller wires are working to irrigation valves.

j. Contractors shall be responsible for replacement of any structure, to include turf, curb, road pavement, headstone or marker, valve boxes, control markers, sprinkler heads, which is chipped, marred, damaged and/or ruined at the fault of the contractor. The contractor shall bear all costs associated with replacement and reinstallation. Any such damage shall be brought to the immediate attention of the COR prior to repair/replacement/installation.

6. Contractor is to provide 30 days maintenance on all work provided in addition to 1 year warranty for all decomposing granite installations, planted materials and irrigation system.

7. Final testing and startup of the irrigation system shall be completed prior to contractor leaving the site to ensure proper operation.

8. Final approval must be received by the VA COR prior to contractor removing fencing.

9. Contractor must adhere to current guidelines as determined by the state of California regarding “Skilled and Workforce” and show proof thereof.

The contractor shall be responsible for ensuring that all work be done in a manner that safeguards all VA visitors, employees, and public. The contractor shall be solely responsible for any and all actions initiated and/or completed by his/her employees. Furthermore, the contractor and his/her employees shall have a clear understanding of, and be sensitive to, such environmental issues as contamination, local wildlife, etc., and be consistent and fully compliant with all applicable Federal, State, County and City laws, ordinances, Right-to-Know laws, EPA guidelines, and regulations.

At the Government’s discretion, the contractor shall either repair or replace the property, or reimburse the Government the full amount for all property damage(s). The contractor shall be aware that Government property – beyond standard structures and equipment – also includes monuments, trees, beds, pond, and turf (i.e., wounded trees or damaged turf).

V. PERIOD OF PERFORMANCE:

Contractor to start 30 days from performance start date. Work is to be schedule for mostly weekends 7:00 am – 6:00 pm or Monday -Friday 7:00 am – 6:00pm

Contractor shall schedule start date with POC or designee five (5) business days in advance.

a. Contactor personnel do not require a Loma Linda PIV badge.

b. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here:

• OSHA Regulations, www.osha.gov

• NFPA, www.nfpa.org

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VI. PLACE OF PERFORMANCE:

Department of Veterans Affairs Loma Linda VA Healthcare System 11201 Benton St Loma Linda, CA 92357

VII. LICENSING REQUIREMENTS:

Licensed by the State of California

a. C-27 Landscaping Contractor

b. California Licensed Pesticide Applicator

c. Contractor must possess a 30-hour Occupational Safety and Health Administration

(OSHA) safety card.

http://www.osha.gov/ http://www.nfpa.org/

VIII. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

IX. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc. Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D.

badges must have identification picture, name of the individual, and the represented company depicted on it.

X. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XI. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor. Possession of weapons are prohibited.

XII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas.

Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be certified by the Small Business Administration; Veteran Small Business Certification, (VetCert) https://veterans.certify.sba.gov/. All interested Offerors should submit information by e-mail to: cristine.carmody@va.gov .

All information submissions to be marked Attn: Cristine Carmody, Contract Specialist and should be received no later than 4:00 pm PST on May 10, 2024.

http://www.sam.gov/ https://veterans.certify.sba.gov/ mailto:cristine.carmody@va.gov

D.1 STATEMENT OF WORK