36C26224Q1046-Tucson Hydro Jetting Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Services - 678-25-1-620-0002 FY 25 Hydro Jetting Campus’s Sewer lines (Annually)

(VA-25-00000328)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q1046

RESPONSE DATE/TIME/ZONE 05-06-2024 11:00 AM MOUNTAIN TIME,

DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* J046

NAICS CODE* 561790

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist

Jordan Alonzo jordan.alonzo@va.gov

(505)767-6094

PLACE OF PERFORMANCE

ADDRESS Southern Arizona VA HealhCare System

3601 S 6th Ave, Tucson Arizona

POSTAL CODE 85723

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Southern Arizona VA Healthcare System is currently looking for a contractor can perform a once a year hydro jetting service of the campus wide sewer lines.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561790 $9.0 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 11:00 am MST on May 6th,2024.

http://www.sam.gov/ mailto:Jordan.alonzo@va.gov

Statement of Work (2024)

1.0 BACKGROUND:

The Southern Arizona VA Health Care System (SAVAHCS) located at 3601 S. 6th Ave., Tucson, Arizona, has an ongoing requirement for contractor services to conduct once-a-year hydro jetting service of the campus wide sewer lines.

2.0 SCOPE:

The contractor shall furnish all parts, material, labor, equipment, and supervision necessary to complete hydro jetting the campus’s sewer lines in accordance with this SOW for the Southern Arizona Veterans Affairs Health Care System (SAVAHCS) in Tucson, Arizona.

3.0 SPECIFIC TASKS:

The contractor shall furnish all labor, material, equipment, and incidentals necessary to perform high pressure jetting service to the main sewer line on a semiannual schedule. The contractor shall use a hydro jetting machine at each sewer manhole to clean and clear all water ways and drainage paths and prevent clogs and debris build ups. For pricing purposes, the number of manholes is 49 total. This service is to be completed once per contract year; it is anticipated that each servicing may require 2 to 3 days to complete each time. The contractor shall schedule hydro jetting through the Contractor’s Officer Representative (COR) at least 14 days prior to beginning work.

Reporting procedures: All contractor personnel must report to the Maintenance and Operations Section, Utility System Supervisor, or designated representative from the plumbing shop prior to performing any work; they must then return to this office and sign out upon completion of services. The contractor shall furnish a detailed field report, or equivalent indicating work completed before leaving the facility- the report shall include, at a minimum, the technicians name, time of work, number of manholes serviced, and an explanation of service.

Limitations: Contractor shall notify the VA COR of any worn or damaged components associated with the equipment to be serviced as a part of this contract but shall not replace any parts or perform any service not specified in this SOW that will result in additional charges. If any changes are made to the contract, they will be incorporated by a contracting officer signed modification following coordination with the contractor.

Utilities: Water and electricity are available at the facility and may be utilized by the contractor at no cost in quantities necessary to perform the work herein. The contractor shall be responsible for all temporary connections, hoses, and adapters necessary for operations and for removal prior to final acceptance of work.

The contractor will submit a proposed schedule of when the work is to be performed by e-mail to the contracting officer representative (COR) and shall be approved by the contract COR prior to any work or sewer hydro jetting being started. The contractor shall be accompanied by a plumbing shop employee when conducting any service.

3.1a Locations of Manholes

SEWER MANHOLE

NUMBER LOCATION

1 Start Point MH. # 1 NE. OF T-57 on Coast Guard Ave.

2 MH. # 2 SW. Corner of Bldg. 55 30" NW frrom T-57 3 MH. # 3 SE Corner Bldg. 57 inside fence .

4 MH. #4

NE. Corner Helipad West bound on road top 5 MH #5 SE Corner Bldg. 57 6 Mh #6 Sidewalk front door outside 57 Mech Rm 7 MH #7 Inside courtyard btwn. Bldg. SPS and 2 S.

8 MH. #8 SE. Corner Bldg 40 Lift Station inside fence.

9 MH. #9 SW door to enter Bldg 2 shed, fenced area.

10 MH # 10

NW, SW. Corners of Bldg 40"s / E of Bldg.

11 MH #11 SE. Corner of Bldg 59 / W. of Bldg. 30 12 MH. #12 NE. Corner of Park Lot A.

13 No located/ Found. MH. Btwn. MH"s 12-13 not found, located.

14 MH. 13 NW. Corner of Lot T, inside grass area.

15 MH. #14 SE. Corner of Lot Q. N. of Flag Pole on Vets.

16 MH. #15 NW Corner Park Lot Q. NE of Bldg. 90 17 MH. #16 3rd Space from S. Lot Q. Row 3 facing W.

18 MH. #17

NE Corner Bldg. 1 SW, Corner Bldg. 4

Outsid 19 MH. #18 30' NW of Bldg 4 Mech Rm. S. of Bldg. 67 20 MH. #19 NE. corner inside Rose Garden. W. Bldg. 2 21 Mh. #20 Lot Q. 1st Row space 6 facing E. S. of bridge

22 MH. #21

100' E. Marine Corps Trail S. of Wash N,B.

23 MH. #22 S of Julian Wash Btwn. T38 and Bldg. 74 24 MH. #23 100' directly SE. Bldg. T38B W. Bldg. 38 25 MH. #24 2 o' clock N Bldg.90 S. of Wash.

26 MH. #25 NW. 10 o' clock 150' Bldg. 90 inside curb.

27 MH. #26 SW. 8 0'clock S. of wash E. of VA. Fence.

28 MH. #27 NW. corner security shack 6th Ave.

29 MH. #28 75' S. of Wash 20' E. of VA. 6th Ave. fence 30 MH. #29 E. Outside Bldg. 38 W. of 50 flag circle

31 MH. #30

4 0 clock on black top E of flag pole. On 50

N.

32 MH. #31 Lot L, N. Bldg. 60 front door 1st row

33 MH. #32

3 o clock Bldg. 5 street N. of Army Run 40'

N 34 MH. #33 3" clean out NE. bound 10 O clock Bldg. 16 35 MH. #34 3 O clock W. Bldg 17 Top on concrete.

36 MH. #35 Direct W, Bldg. 14 on concrete parking.

37 MH. #36 Inside empty yard Bldg. 51 E. SLP pipe cag.

38 MH. #37

In between bus park spots, E of SLP Pipe shp 39 MH. #38 8 Oclock Bldg. T5A W. Side.

40 MH. #39

W. Bound Army Run B. Top before stop

Sgn.

41 MH. #40 NW. Corner Bldg. 10 42 MH. #41 W. side betweem Bldgs. 10 and 56 43 MH. #42 By door Bldg. 56 W. side 44 MH. 43 70" N. Bldg. 6 in Cactus garden.

45 MH. #44 S of Qtrs. N. of sidewalk on landscape

46 MH. #45

End W. bound Merchant Marine Loop lndscp 47 MH. #46 W. 9 Oclock Bldg. 95 on rock landscape 48 MH. #47 N Bound bike trail 6th Ave. before bridge 49 MH. #48 N Bound 6th Ave 20' N. Bus Stop R. Lane.

4.0 HOURS OF BUSINESS:

Normal hours of business are Monday through Friday from 7:00 a.m. to 4:00 p.m., excluding holidays.

All regular service/repairs shall be performed during normal hours of coverage unless requested or approved by the COR or his/her designee. Due to Automobile parking obstructing many of the access points (Manhole covers) during normal business hours. Most of the service shall be performed during weekends between the hours of 6:00 AM and 5:00 PM excluding holidays. Multiple weekends may be required to complete the task. Work on any federal holiday is discouraged and must be approved by the

COR.

4.1 Observed Federal Holidays are:

New Year's Day Labor Day Martin Luther King Day Columbus Day

Presidents' Day Veterans Day Memorial Day Thanksgiving

Independence Day Christmas Juneteenth Day

4.2 Upon arriving at the facility during normal duty hours to perform service, the Contractor shall report to the following location: Pipe shops, Building # 2 basement.

5. PERFORMANCE MONITORING:

The performance monitoring shall be assigned by the COR.

6. MATERIALS TO BE FURNISHED:

The Contractor shall furnish all parts and tools necessary to perform the inspections described above.

7. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS:

The contractor's FSEs shall always wear visible identification while on the premises of the SAVAHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police and Security Service. The SAVAHCS shall not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside any buildings or on campus at SAVAHCS. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

The contractor is responsible for his employees while on VA grounds including any accidents which may occur while performing the service. The contractor is responsible for insuring his employees are wearing VA contractor badges in a visible location while performing contracted duties on VA property.

OSHA: The contractor shall comply with the standards in the Occupational Safety and Health Act

(OSHA).

8.0 EMERGENCY SERVICE:

When required in emergency, contractor will provide up to 4 additional manholes to be serviced and hydro jetted at no additional cost to the government. Contractor shall provide 24/7 emergency callback service. Contractor shall provide an emergency number for the purpose of accepting emergency service calls 24 hours a day, 7 days a week.

If emergency services are required, the contractor’s technician shall acknowledge receipt of the emergency notification by calling VA Maintenance and Operations USRO office (520-792-1450, extension 6684) within two hours of the originating call. Vendor shall send a service technician shall be on-site to provide services within 4 hours of the originating call. The contractor is responsible to check the system as necessary and restore the system to full performance within 8-hours of the originating call.

For pricing purposes, assume 4 emergency services per year at no additional cost to the government.

9.0 CONTRACT ADMINISTRATION DATA:

The contracting officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract. Only the contracting officer is authorized to make commitments or issue changes which will affect price, quantity, or quality of performance of this contract. In the event the contractor effects any such change at the direction of any person other than the contracting officer, the change shall be considered to have been made with authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

10.0 PERIOD OF PERFORMANCE

• October 1, 2024 – September 30, 2025

• October 1, 2025 – September 30, 2026

• October 1, 2026 – September 30, 2027

• October 1, 2027 – September 30, 2028

• October 1, 2028 – September 30, 2029