36C26224Q1011.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Request for Quote# 36C262-24-Q-1011 solicitation is 100% Small Business Set-Aside.

The associated North American Industrial Classification System (NAICS) codes for this procurement are NAICS: Code: 339112 (Medical Surgical Instruments, Equipment and Supplies).

The Department of Veterans Affairs VA Loma Linda Healthcare System, Loma Linda California 92161 has a requirement for a comprehensive system to measure EEG signals from the scalp of human research subjects.

The Contractor shall furnish all Original Equipment Manufacturers’ (OEM) goods/ materials/service at the Veterans Affairs VA Loma Linda Healthcare System, 11201 Benton St. California 92357. Request items listed below.

All interested companies shall provide quotations for the following:

Supplies/Services

ITEM INFORMATION

*** ActiveThree 96+8 System *** ActiveThree 128+8 System

***Base System Components***

ActiveThree BASE USA (channel modules, sensors, and electrodes sold separately) ActiveThree Base system USA consisting of the following components: - ActiveThree AD-box. (maximum capacity 128+8 channels) AD conversion with SAR converter in 24 bit. Sample rate is 16384 Hz. Analog bandwidth is DC to 5,4 kHz. DC coupled amplifier and data transfer to the PC with a single optical fiber. On the top of the AD-box are 4 electrode connectors each for 32-channel electrode sets and eight 2-pole touchproof connectors for extra TouchProof electrodes. Six universal AUX sensor inputs on the back of the AD-box. The AD-box is upgradeable to a maximum of 128+8 channels. - 3 x standard battery cell type 18650. 3 Volt. Lithium-Ion. - CMS/DRL input, TouchProof (electrodes sold separately) - Lithium-Ion charger for 18650 type batteries. - Fiber of 10 meters. SC-SC style connectors. 62.5-125 uM. -USB2.0 receiver. Trigger in/out connector (16 digital in, 12 digital out). - USB2.0 cables type A and C (1.8 meter) - Carrying Suitcase and cable rack. - Charger USA - Fiber SC-SC 10 Meters -USB2.0 receiver - USB2.0 A and C cables (1.8 meter) - Carrying Suitcase and cable rack

LOCAL STOCK NUMBER: DA-A3-BCBS3

Amplifier Module for ActiveThree (8 channels). AD conversion with SAR converter in 24 bit. Each module has 8 amplifier channels suitable for EEG, ECG or EMG signals. Sample-rate: 16384 Hz. LSB = 31.25nVolt (400 mV peak to peak input range).

LOCAL STOCK NUMBER: DA-A3-BCAC3

***Electrodes***

LOCAL STOCK NUMBER: GROUP

ActiveTwo/Three 32 x PIN-type active sensor (32*EEG) on MK3, ABC-A, NO CMS ActiveTwo/Three PIN-type active electrode set with 32 PIN electrodes (32*EEG). Labeling: ABC-A. For all AD-boxes with MK3 connectors. Active electrode sensor set with 32 x PIN-type electrodes (32*EEG) with sintered Ag-AgCl tip and integrated low-noise CMOS pre-amplifier. Two-wire design. Standard cable length is 140 cm. Colored sensor labeling: ABC-A. ***NOTE: This electrode set is compatible ONLY with AD boxes having MK3 input connectors (serial number ADC18-23-2081 and higher or an older box that has had the AD box top and input PCB / connectors replaced).***

LOCAL STOCK NUMBER: DA-AT-ESP32ABC-A-MK3

ActiveTwo/Three 32 x PIN-type active sensor (32*EEG) on MK3, ABC-B ActiveTwo/Three PIN-type active electrode set with 32 PIN electrodes (32*EEG). Labeling: ABC. For all AD-boxes with MK3 connectors. Active electrode sensor set with 32 x PIN-type electrodes (32*EEG) with sintered Ag-AgCl tip and integrated low-noise CMOS pre-amplifier. Two-wire design. Standard cable length is 140 cm. Colored sensor labeling: ABC-B. ***NOTE: This electrode set is compatible ONLY with AD boxes having MK3 input connectors (serial number ADC18-23-2081 and higher or an older box that has had the AD box top and input PCB / connectors replaced).***

LOCAL STOCK NUMBER: DA-AT-ESP32ABC-B-MK3

ActiveTwo/Three 32 x PIN-type active sensor (32*EEG) on MK3, ABC-C ActiveTwo/Three PIN-type active electrode set with 32 PIN electrodes (32*EEG). Labeling: ABC-C. For all AD-boxes with MK3 connectors. Active electrode sensor set with 32 x PIN-type electrodes (32*EEG) with sintered Ag-AgCl tip and integrated low-noise CMOS pre-amplifier. Two-wire design. Standard cable length is 140 cm. Colored sensor labeling: ABC-C. ***NOTE: This electrode set is compatible ONLY with AD boxes having MK3 input connectors (serial number ADC18-23-2081 and higher or an older box that has had the AD box top and input PCB / connectors replaced).***

LOCAL STOCK NUMBER: DA-AT-ESP32ABC-C-MK3

CMS/DRL sensor set, PIN-type. For AD-Box model ActiveThree. CMS is active, DRL is passive, with 4-pole connector. Standard cable length is 160 cm.

LOCAL STOCK NUMBER: DA-A3-ESCDP3

ActiveTwo Flat-Type Active Electrode-Individual Lead/Touchproof Connector ActiveTwo Flat-Type Active Electrode With Individual Lead And Touchproof Connector. Standard cable length is 150 cm.

LOCAL STOCK NUMBER: DA-AT-EXTOF1

***Head Caps***

***CUSTOM*** ActiveThree Head Cap Small/Medium (Yellow/Red) 96 Holders, Equidistant ABC ***CUSTOM CAP*** ActiveThree Head Cap Small/Medium (Yellow/Red) with 96 Electrode Holders, ABC Labels, Equidistant Layout. Includes chin strap (body harness and cap straps available separately). (Color: Yellow/Red, Size: 52-56 cm, Maximum electrodes on this size cap: 256, Layouts available (if more than one, see other model numbers): 10/20 or equiradial, Male: children / teens / small adults, Female: children / teens / small adults)

LOCAL STOCK NUMBER: DA-AT-HCSM128

***CUSTOM*** ActiveThree Head Cap Medium (Red) 96 Holders, Equidistant ABC ***CUSTOM CAP*** ActiveThree Head Cap Medium (Red) with 96 Electrode Holders, Labels ABC, Layout Equidistant. Includes chin strap (body harness and cap straps available separately). (Color: Red, Size: 54-58 cm, Maximum electrodes on this size cap: 256, Layouts available (if more than one, see other model numbers): 10/20 or equiradial, Male: teens / adults, Female: teens / adults)

LOCAL STOCK NUMBER: DA-AT-HCM128

***CUSTOM*** ActiveThree HeadCap Medium/Large (Red/Blue) 96 Holders, Equidistant ABC ***CUSTOM CAP*** ActiveThree Head Cap Medium/Large (Red/Blue) with 96 Electrode Holders, Labels ABC, Layout Equidistant. Includes chin strap (body harness and cap straps available separately). (Color: Red/Blue, Size: 56-60 cm, Maximum electrodes on this size cap: 256, Layouts available (if more than one, see other model numbers): 10/20 or equiradial, Male: teens / adults, Female: teens / adults)

LOCAL STOCK NUMBER: DA-AT-HCML128

**CUSTOM*** ActiveThree Head Cap Large (Blue) 96 Electrode Holders, Equidistant ABC ***CUSTOM CAP*** ActiveTwo Head Cap Large (Blue) with 96 Electrode Holders, Labels ABC, Layout Equidistant. Includes chin strap (body harness and cap straps available separately). (Color: Blue, Size: 58-62 cm, Maximum electrodes on this size cap: 256, Layouts available (if more than one, see other model numbers): 10/20 or equiradial, Male: large teens / adults, Female: large teens / adults)

LOCAL STOCK NUMBER: DA-AT-HCL128

***Accessories***

ActiveThree Auditory Brainstem Response (ABR) Option Activehree Auditory Brainstem Response (ABR) Option. Includes: 3 special flat-type active electrodes (Left, Right and Ref) on 4-pole connector to interface with ActiveThree auxiliary port. These special flat electrodes use the same housing as standard flat-type electrodes, but use a different amplifier optimized for high frequencies. The ABR module generates two differential signals (Left versus Ref, and Right versus Ref) -- no software re-referencing required. Specifications: bandwidth 10 Hz to 5.4 kHz, AC input range 5 mVpp (AC amplification), DC input range 500 mVpp, CMRR is 160 dB @ 50 Hz. ***This accessory is designed to work ONLY with ActiveThree.***

LOCAL STOCK NUMBER: DA-A3-SAABR

Electrode Set for ActiveThree Auditory Brainstem Response (ABR) Module ***FLAT-PIN-FLAT*** Electrode Set for use with ActiveThree Auditory Brainstem Response (ABR) Option. Includes: 3 special active electrodes (Left AND Right (FLAT) and Ref (PIN)) on four-contact connector for ActiveThree auxiliary input. Standard cable length is 150 cm.

LOCAL STOCK NUMBER: DA-A3-ESABR

ActiveThree Skin Conductance Module ActiveThree Skin Conductance Module. With this ActiveTwo accessory, the conductance of the skin can be measured. The SC option consists of two passive electrodes to induce an oscillatory signal exactly synchronized with the system's sample-rate. The skin conductance sensor connects to one of the available auxiliary sensor inputs on the ActiveThree system. Because the skin conductance accessory uses "lock-in detection", the stimulus-current can be as low as 1uA. The low-current and synchronized oscillator ensure that the biopotential measurements (EEG, EMG or ECG) are not corrupted by the skin conductance oscillator signal. ***This accessory is designed to work ONLY with ActiveThree.***

LOCAL STOCK NUMBER: DA-A3-SAGS

ActiveThree Respiration Module ActiveThree Respiration Module. Respiration belt SleepSense 1387-kit. Using a piezo-electric crystal, the respiration effort sensor converts chest or abdominal respiration movement to clear, reliable respiration waveforms. Strong reliable signals are available because the respiration belt uses the power supply of the system. ***This accessory is designed to work ONLY with ActiveThree.***

LOCAL STOCK NUMBER: DA-A3-SARS

ActiveThree Temperature Module

LOCAL STOCK NUMBER: DA-A3-SATS

TRIGGY: 8 Channel Physical To Digital Trigger Device TRIGGY: 8 Channel Physical To Digital Trigger Device. 8 multipurpose analog/digital trigger inputs for audio, photocell, pressure, 8-bit trigger PLUS a built-in 8 channel DAQ with oscilloscope functionality for bench testing. TRIGGY is a complete solution for deriving precise TTL triggers from physical stimuli and responses. Operate in real-time mode to extract and send real-time TTL trigger events based on timing of physical events. \R\and\R\ TRIGGY is a complete solution for precise bench testing of computerized experimental paradigms, including built-in oscilloscope and sensors. Operate in bench testing mode to compare the timing of physical stimuli vs TTL triggers sent by a computer, TTL triggers sent by a computer vs TTL triggers sent by TRIGGY, or TTL response codes sent by a computer vs TTL response codes sent by TRIGGY (based on pressure sensor signal). TRIGGY includes: - Eight multipurpose trigger channels accepting audio, photocell, pressure, and an eight-bit TTL trigger input. - Integrated USB oscilloscope with TracerDAQ software - Base sensor package: 1 x 3.5 mm male-to-male mono audio cable, 1 x photocell, 1 x pressure sensor, 8-bit trigger input with 37 pin input connector Oscilloscope Specifications: 8 channel DAQ with Analog Inputs, Digital I/Os and Counter with 100 kHz Sampling Rat. The unit supports up to (8) Single-Ended Analog Inputs, (8) Digital I/Os and (1) 32-Bit Counter Input. It has an aggregate sampling rate up to 100 kS/s (1 Channel = 100 kS/s; 2 Channels = 50 kS/s Each), input voltage range of -10V to 10V ]with 1 MO Input Impedance. It is powered by 5 Volt USB supply from your PC. No External AC power is required. There is an LED indicator for Status (On or Off) and Activity (Blinking). Includes USB Cable and Measurement Computing DAQ Software Suite (DAQami, TracerDAQ, InstaCal, Universal Libraries for Windows, Android and NI LabVIEW) Available as a Download.

LOCAL STOCK NUMBER: SD-MS-TUTRM

Data Acquisition Platform Windows 11 64-bit, core i7 or better processor, 16 GB Ram, 1 TB HDD, one 24 inch full HD LCD display, USB keyboard, USB mouse. ActiView and ActiveThree drivers preinstalled and tested.

LOCAL STOCK NUMBER: CA-CT-SYDA

LiveTrack Lightning Eye Tracking System LiveTrack Lightning Binocular Eye-Tracking System. LiveTrack Lightning delivers accurate, precise estimates of eye rotation, Direction of Gaze coordinates and pupil size. The equipment is ideal for oculomotor research; it is easy and fast to setup and requires minimal calibration. Use it for recording saccade metrics, gaze contingent displays, and monitoring observer behaviour and pupil response during visual psychophysics and cognitive neuroscience experiments. LiveTrack operates as a standalone system but also neatly integrates with the Display++ Touchscreen LCD monitor, AudioFile stimulus processor, and the other Tools for Vision Science in our range. Measurement technique: Video. Detects dark pupil and first Purkinje image Guaranteed sampling frequency: 60 - 500Hz with no dropped frames Resolution: Down to 0.05? Accuracy: 0.25? - 0.5? Horizontal range: 30? Allowable head movement: ?20mm Measurement units: Fick, Helmholtz coordinates in degrees, and screen position in mm or pixels. Uncalibrated raw data is also available for your own custom calibration. Imaging Camera type: Digital CMOS sensor with integrated IR illumination Infrared illumination wavelength: 940nm Video format: USB3; USB UVC is streamed to the host computer for easy alignment of the Lightning unit and real-time feedback of the participant's Direction of Gaze. Supplied Software: LiveTrack Viewer for camera alignment, Direction of Gaze calibration, pupil size calibration. Supports data logging to file and real-time plots. Toolbox for MATLAB C API Host System Requirements USB 2 port Windows 7 64-bit or later, Mac OS X 10.11 or later, 2015 GNU/Linux distribution or later

LOCAL STOCK NUMBER: ET-LT-LNETS

ActiveTwo Trigger Port Splitter for LiveTrack Lightning ActiveTwo Trigger Port Splitter for LiveTrack Lightning. Accepts 8-bit DB37 trigger input on input B (D37F), and routes triggers to LiveTrack Lightning via output D (D25F) and to ActiveTwo via output A (D37M). Also, accepts 5 bits of data from LiveTrack Lightning indicating whether gaze meets ROI specifications for the left ROI and the right ROI, whether each eye is being tracked, and whether the participant has blinked. These additional five bits are transferred to the most significant byte of the ActiveTwo Trigger port via output port A and encoded in the EEG record. An additional port labeled C (D25F) carries 8 parallel wired data bits from input port B. Port B is the only input to the device. Port C is an output only, and port D is hardwired as both input and output for LiveTrack Lighting. D37F pins 1-8 = DB37M pins 1-8 = DB25M pins 1-8. DB37F pin 37 = DB37M pins 37 and 14-16 = DB25M pin 10. DB37M pins 9-13 = DB25 pins 14-18. A straight-through DB25 to DB25 parallel cable is required (sold separately) to transmit data to LiveTrack Lightning.

LOCAL STOCK NUMBER: SD-MS-TCATSMLL

Heavy duty chin rest - screw clamp mount Heavy duty chin rest - screw clamp mount. This Chin Rest is designed for heavy duty applications. It is constructed of machined chrome uprights and cast metal crossbars. Solid metal for long life and stability. This model does not require holes in the table top -- it uses clamps that you tighten at the edge of the table top to hold it in place. This is convenient, but may not be as secure as the non-clamp model and it cause damage to a soft wood table top. - Chin height adjustable with knurled knob for easy adjustment - Chin rest stop for careful positioning - Provides forehead rest for secure positioning - Flip over occluder for easy placement Comes complete with 500 chin rest papers for cleanliness. Papers also available separately. Dimensions: Overall height is 20 in. (52 cm), width is 9 in.(23 cm). Chin rest is adjustable from 10 3/4 in to 14 1/4 in (27.5 to 36 cm) from table top. Includes clamps which can accommodate up to 2 in (5 cm) thick table. **Note: The design of this product changed around 2016/2017. The top of the new unit is curved, which differs from previous models. All the other pieces and dimensions are identical to the previous version.

LOCAL STOCK NUMBER: ET-EL-OPHDCRSC

***Custom***Manual crank adjustable height table for eye-tracking Manual crank height adjustable 1.5 meter table for eye-tracking. Metal frame supports up to 155 lbs. Black MDF top 60 x 30 in. Height Adjustment Range: 27.7 to 47 in.

LOCAL STOCK NUMBER: ET-LT-ACMT

***Consumable Supplies***

Hydrogen Peroxide Disinfectant Spray, 32 oz.

LOCAL STOCK NUMBER: CS-MS-MSCHPS32

4 qt. White Polyethelene Container

LOCAL STOCK NUMBER: CS-MS-MSCTBU4

Sink Spray Hose / Portable Sprayer

LOCAL STOCK NUMBER: CS-MS-MSSPH

17 cm x 5 mm Bendable Stainless Steel and Nylon Brush

LOCAL STOCK NUMBER: CS-MS-MSBCB

SignaGel 250 g (8.8 oz.) tube, box of 12 tubes.

LOCAL STOCK NUMBER: CS-GP-EGSG12

MonoJect 12 cc Syringe with Curved Plastic Tip - Non-Sterile -box of 50

LOCAL STOCK NUMBER: CS-SY-SYMJ12

3M Micropore Surgical Paper Tape - 1 inch width - 12 per box

LOCAL STOCK NUMBER: CS-AT-TAMPDZ

Double Sided Masking Tape, 1 in x 36 yd

LOCAL STOCK NUMBER: CS-AT-TADSPT

5 ft. vinyl measing tape, inches and centimeters, retractable

LOCAL STOCK NUMBER: CS-MS-MSMT5F

6 inch Velcro Cable Strap (ea.) Pack of 12

LOCAL STOCK NUMBER: TU-CO-OR6IVS

Plastic head-cap stand for drying and storage of electrode caps

LOCAL STOCK NUMBER: TU-CO-ORPCS

100 ea adhesive electrode washers, 4 mm id x 19 mm od

LOCAL STOCK NUMBER: CS-AT-ARIV4X19

Dawn Ultra Dishwashing Liquid, Original, 14 Fl Oz or larger

LOCAL STOCK NUMBER: CS-MS-MSDSD

Skin Resistance - Skin Conductance Electrode Paste, 4 Oz. Bottle. This electrode paste was specially formulated with 0.5% saline in a neutral base. Unlike agar or saline pastes, this paste has a virtually unlimited shelf life. It is supplied in a 4 oz. bottle with a convenient flip top reclosable cap. Other gels and pastes intended for EEG, ECG, EMG or other biopotenials are made of strongly hypertonic solutions specifically designed to depolarize the skin and to reduce skin resistance. The Unibase material called out by Lykken and Venables in Psychophysiology, 1971, pp. 665 - 666 no longer exists. This skin conductance paste meets all the recommended specifications.

LOCAL STOCK NUMBER: CS-GP-GESCP

***Services***

On-site or remote installation / training - first day On-site *** or remote *** installation / training - first day. Applies to M-F, non-holiday, hours only. Weekend and holiday hours will be charged at a 100% premium.

LOCAL STOCK NUMBER: SV-TR-ON1

Shipping and Insurance fee

LOCAL STOCK NUMBER: S\T\H

Salient Characteristics This requirement is for a comprehensive system to measure electroencephalographic (EEG) signals from the scalp of human research subjects to be used in VA RR&D funded research projects spanning multiple labs in the Auditory Research department, including the following specs:

1. Capability for simultaneous collection of signals from at least 96 active electrode channels with potential for modular expansions to increase the number of EEG measurement channels.

2. Must include an analog input box with at least 8 additional measurement channels for collection of other physiological signals and/or EEG signals from special electrodes used in auditory research (tympanic membrane electrodes or “tiptrodes”). Auxiliary analog channels must be perfectly synchronized with the main EEG measurement channels and galvanically isolated.

3. Must include auxiliary sensors for measurement of body temperature, respiration, galvanic skin response, and eye gaze/pupil size. Auxiliary sensors must be automatically detected by the main measurement system with no need for installation of additional hardware.

4. Must include a dedicated module for measurement of the auditory brainstem response (ABR) with sufficient frequency bandwidth (> 5 kHz anti-aliasing filter) to ensure high-fidelity measurement of the ABR.

5. Active electrodes must be durable with no mid-cable junction box and linear preamplifiers with low noise density.

6. Capability for fiber optic data transfer and battery power with noise rejection specification > 250 dB to ensure resistance to environmental noise. Power and data transfer systems must have perfect or near-perfect galvanic isolation to ensure resistance to interference and patient safety.

7. Capable of operating on a single Li-ion battery cell and compatible with generic batteries and chargers.

8. Must use successive-approximation-register (SAR) analog-to-digital converters. Must support conversion to digital signals with at least 24-bit depth.

9. Must accept 16-bit trigger input from a variety of sources (e.g., audio, visual) to ensure synchronization of stimulus presentation with EEG and auxiliary measures. Trigger input must be on the fiber-optic isolated side of the PC interface. Must also generate 16-bit trigger output for real-time feedback control.

10. Must be compatible with Windows, MacOS, and Linux operating systems. System must include a compatible PC for data acquisition.

11. Must use open-source data acquisition software with EEG and auxiliary measurements stored in an open data format compatible with commercial and open-source EEG analysis software packages.

All Shipping and Handling exceeding $249.00 will require a government bill of laden.

Delivery Terms: FOB Destination Place of Performance/Place of Delivery Department of Veterans Affairs VA Loma Linda Healthcare System 11201 Benton Street Loma Linda, CA 92357 The following solicitation provisions apply to this acquisition:

FAR 52.212-1, “Instructions to Offerors–Commercial Items” ADDENDUM: Applies to this acquisition and the following addenda to the provision.

a) The Offeror’s quotation shall be submitted electronically on company letterhead stationery to the Points of Contact identified in Contract Opportunities combined synopsis/solicitation announcement by the date and time indicated.

b) As part of your quote submission you are required to include price information. DUNS, Cage Code, tax ID, terms and conditions and Buy American Act Certificate required in clause 252.225-7000, as applicable.

c) Late submissions – Offerors are responsible for submitting at the time specified. An offer received after the time specified is “late” and will not be considered.

d) All firms must be registered in SAM at https://www.sam.gov at time of quote submittal in order to be considered for award. Please provide quote expiration date and best delivery schedule.

The solicitation will be in accordance with FAR Part 12, 13, and 19, Acquisition of Commercial Items, Simplified Acquisition Procedures, Small Business Programs, and Veteran Affairs Acquisition Regulations as supplemented with additional information in this notice. The North American Industrial Classification System (NAICS) code for this requirement is 339112. The Contractor shall adhere to all federal and state laws and regulations in effect during the term of this contract. The Government intends to award a firm-fixed-price contract. The Contract begins on the date of award. Due to time constraints, responses to the solicitation shall be due on 5/29/2023 at 12:00 PM PST. NO EXTRA TIME WILL BE GIVEN, Offerors are advised that it is your responsibility to review and monitor the website frequently to ensure you have the most up to date information, including amendments. Offeror shall quote all line items under this requirement and the pricing terms of the quotation shall be valid for at least 90 days unless a longer time is stated in the quote.

Correspondence or questions may be directed to Adriana Garcia at adriana.garcia@va.gov with “RFQ: 36C262-24-Q-1011 - in the subject line within 48 hours of release of this notice. Telephone inquiries will not be honored. Inquiries after the allotted period may not be responded to due to the time constraints of the procurement. All offerors must be registered in www.sam.gov to do business with the Government. Ensure your registration is correct, current and has not expired. Please include your DUNS number on your quote. Also, for verification of your SDVOSB and VOSB, please insured your business is register with the Office of Small and Disadvantage Business Utilization, here is the link: https://www.vip.vetbiz.va.gov/Search/AdvancedSearchForm. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” Attention: www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items”

· 852.212-71 Gray Market Items.

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of clause) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVSOB:”

(1) Means a small business concern–

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR 74 and is so listed in the Vendor Information Pages database, (https://www.vip.vetbiz.va.gov); and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR part 121 and 125, including the nonmanufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406 and 125.6, provided that any reference therein to a service-disabled veteran-owned small business concern (SDVO SBC), is to be construed to apply to a VA verified and VIP-listed SDVOSB. The nonmanufacturer rule and the limitations on subcontracting apply to all SDVOSB and VOSB set-asides and sole source contracts.

All quoters shall submit the following: 1) quotes (with company letterhead) listing all requested line items, quantities, unit, unit price, extended price, delivery and installation, in-service training, warranty information, quote expiration date, salesperson/POC contact information.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Lowest priced quotation that meets all salient characteristics that is both responsive and responsible shall win the contract award.

Acceptability of equipment/services shall be established by review of each submitted quotation by the designated evaluator(s) and verification that any equal-to items meet the salient characteristics included in this solicitation. Submissions to this solicitation must show clear, compelling, and convincing evidence that equal-to items meet all the salient characteristics. Offers that include any items that are not determined as Brand Name or Equal shall result in an unacceptable offer. See 52.211-6 Brand Name or Equal for additional information.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified with a minimum of at least sixty days, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

AUTHORIZED DISTRIBUTOR LETTER (ADL)

Any suppliers, distributors and/or resellers who participate in this solicitation, must be authorized to provide the supplies by the Original Equipment Manufacturer (OEM). An Authorized Distributor Letter (ADL) from the manufacturer shall be included with your response to be considered for award.

If the potential Authorized Supplier is not the OEM, the Authorized Supplier must provide an Authorized Distributor Letter from the OEM signed within the last 90 days. The letter must either state specific product(s) quoted or that the quoter is an authorized distributor for all of the manufacturer’s products. This letter must be on the manufacturer’s letterhead and contain the signature of an authorized official for the manufacturer.

Items must be Original Equipment Manufacturers’ (OEM) goods.

Responses should contain your best terms and conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received no later 5/29/2024 at 12:00 PM PST Adriana Garcia at adriana.garcia@va.gov with “RFQ: 36C262-24-Q-1011 ” in the subject line to adriana.garcia@va.gov. All Shipping and Handling exceeding $249.00 will required a government bill of laden. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Combined Synopsis-Solicitation for Commercial Items

Page 1 of

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

ADRIANA GARCIA

ADRIANA.GARCIA@VA.GOV

PLACE OF PERFORMANCE

LOMA LINDA CA

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

100 Percent Small Business Set-Aside

Page 1 of

Combined Synopsis/Solicitation Notice