RFQ 36C26224Q09044 Solicitation Questions and Answers.pdf

RFQ 36C26224Q09044 Solicita�on Ques�ons and Answers

Ques�on: I have a ques�on regarding the RFQ. I no�ced that in the documents atached in sam.gov, sec�on B.2 for price/cost schedule, there are item numbers and quan��es of those items. Under those items, it asks for the unit price per trip. Therefore, I wanted to inquire whether you want a base price per trip, not regarding the number of miles for each trip, or are we open to having a base pick-up fee plus the number of miles for each ride? Thus, the prices for each trip would vary according to the number of miles.

Answer: Each trip is priced for 20 miles one-way. Each mile a�er 20 miles one-way can be invoiced against the addi�onal mileage SLIN.

Ques�on: Is our understanding correct that a contractor may bill for mileage (per mile) only a�er the first 20 miles one-way? Specifically, the billing applies to any distance over 20 miles, rather than within a 20-mile radius from VALLHCS or associated CBOC loca�ons. Is this correct?

Answer: Yes

Ques�on: Page 47 states: ” Contractor shall ensure all drivers are properly trained on safe transporta�on (Includes AZ driving regula�ons, securing pa�ents, etc.).” I assume you meant to say CA, not AZ.

Answer: PWS has been updated to state CA.

Ques�on: Page 47 states: “SCA Wage Determina�on #: 2015-5629, Revision 23, Date: May 8, 2024.” This wage determina�on is for the geographic region of Arizona, Pima County. Please provide the wage determina�on(s) that apply to this solicita�on.

Answer: SCA Wage Determina�on #: 2015-5629, Revision 23, Date: May 8, 2024 is listed for San Bernadino.

Ques�on: Page 54 states: “Offerors are no�fied that VA Form 10091, FMS Vendor File Request Form and W-9 (See atached documents). Request for Taxpayer Iden�fica�on Number and Cer�fica�on shall be securely faxed to the VA Financial Service Center at (512) 460-5221, and also be submited with their quote. Failure to include this informa�on may eliminate the offeror from award considera�on or considerably delay the award.” VA Form 10091, FMS Vendor File Request Form and W-9 are not atached to this solicita�on. Consider providing these forms or remove them from the solicita�on.

Answer: VA Form 10091 and FW9 have been added to this amendment.

Ques�on: Page 62 states: “Shutle van inspec�on to ensure vans meet PWS requirements (To be completed during site visit).” This solicita�on is for Non-Emergency Medical Transporta�on, not shutle van services. Consider revising or removing this statement. When you say “To be completed during site visit,” you are referring to an on-site visit to our dispatch loca�on a�er award of the contract, right? If not, what site visit are you referring to?

Answer: The solicita�on is properly stated. There is no need to revise due to seman�cs. The site visit was also properly stated in the PWS.

Ques�on: B.2 Price/Cost Schedule Item Numbers 0001AH, 1001AH, 2001AH, and 3001AH are for “Emergency Services-Over and Above Repair of Unforeseen Requirements. Charges for repair, labor, and parts shall originate only when required and upon approval being granted by the Contrac�ng Officer.” The PWS does not men�on these Emergency Services.

Ques�on: What does this line item represent?

Answer: This $0.00 SLIN covers unforeseen requirements that may arise during the period of performance, allowing the contract to be modified through nego�a�on versus crea�ng a new contract.

Ques�on: Line item AF, it says mileage for Ambulatory, Wheelchair and/or stretcher. Can the Govt separate these so there is a wheelchair mileage and a stretcher mileage for over 20 miles?

Answer: The government does not see the difference for addi�onal mileage based on type of transport using the same type of vehicles.

Ques�on: Are we required to furnish Oxygen for this contract? If so, would you consider adding an addi�onal line item for this expenditure?

Answer: Oxygen has been added to the solicita�on in the PWS and by SLIN.

Ques�on: Are you able to explain the A�er Hours Fee on CLINS 1001AG. Is this unit per trip or Mile?

Answer: Charged per trip IAW the PWS.

Ques�on: Is the contractor allowed to bill for unloaded miles? If the contractor is only permited to bill for loaded miles, will there be any excep�ons made for long-haul trips?

Answer: No

Ques�on: Can you provide insight into historical data to help ensure the most compe��ve pricing for VALLHCS, such as the average trip length, average mileage, and average �me to pickup?

Answer: The majority of trips are between 35 and 40 miles. Average �me to pick up is hard to determined due to traffic condi�ons, �me of day, and other factors beyond our control.

Ques�on: In which state are these services needed?

Answer: California, as stated in paragraphs 1.1 and 3.11 in the PWS.

Ques�on: What does item number 0001 refer too and is there a need for a price to be added for that unit? This will apply for op�on years, as well.

Answer: CLINS 0001, 1001, 2001, and 3001 captures the total pricing of the SLINS underneath them since the government does not know how much of each quan�ty will be used.

Ques�on: Sec�on C13. The Employee Class, the current reference to shutle van drivers (31290) corresponds to the code for bus shutle drivers, not van shutle drivers. Can shutle van drivers be classified under code 31310 instead?

Answer: 31290 ,Shutle Bus Driver (Van Driver) best describes the posi�on in the SCA Directory Fi�h Edi�on Occupa�onal Index.

Ques�on: Can the on-site coordinator be sta�oned at the main pick-up and drop-off point, instead of the travel office?

Answer: The on-site coordinator will be sta�oned in the loca�on specified due to Wi-Fi connec�vity. This is the only available loca�on that was found to be consistent.

Ques�on: Adequate supply of clean sheets, pillows, pillowcases, and blankets.” Is this specifically for gurney transports?

Answer: No

Ques�on: Secured cooler containing water for pa�ents being transported in the event of traffic delays or vehicle breakdowns. Highly unusually request since vehicles have limited space with all special equipment already in place. Is this op�onal?

Answer: No. This is a safety requirement.

Ques�on: Will VA reimburse hotel and meal expenses for out-of-town travel requiring over night stays?

Answer: No

Ques�on: Can you consider Dry Run to be defined cancela�on made with less than two hours’ no�ce?

Answer: Para. 2.5.8 defines Dry Run Change

Ques�on: Dry Run Charge was not listed as a line item on price sheet. Shouldn’t this be added as a line item on the price sheet?

Answer: No, IAW the PWS, charge half the single rate and list on the invoice sheet.

Question: Can similar platforms to Bing Maps such as Google Maps be used to calculate milage?

Answer: Yes

Ques�on: Does the invoice sheet atached with the solicita�on need to be submited? Or is it just for informa�onal purposes only?

Answer: It was provided to all interested par�es since it will be used to invoice.