36C26224Q0688-Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 36C262-24-AP-2526 CLEAN & INSPECT PRTABLE WATER TANK

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q0688

RESPONSE DATE/TIME/ZONE 03-08-2024 11:00am MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* H379

NAICS CODE* 562998

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22-Gilbert Network Contracting

New Mexico VA Health Care System

1501 San Pedro Drive SE

Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist

Jordan Alonzo jordan.alonzo@va.gov

(505)767-6094

PLACE OF PERFORMANCE

ADDRESS Southern Arizona VA HealthCare System

3601 S 6th Ave, Tucson Arizona

POSTAL CODE 85723

COUNTRY United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The Southern Arizona VA Healthcare System is currently looking for a contractor that and inspect a 200k gallon elevated potable water tank .

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 562998 $16.5 Million.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 11:00 am MST on March 8th, 2024.

http://www.sam.gov/ mailto:Jordan.alonzo@va.gov

Statement of Work

Clean & inspect, 200K gal elevated potable water tank (Building 41).

25 Jan 2024

Southern AZ VA Health Care System

678-24-3-620-????

OBJECTIVE

The objective is to clean & inspect 200K gallon elevated potable water tank (Building 41) for the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723.

BACKGROUND

The Southern Arizona VA Health Care System (SAVAHCS) has a requirement to clean & inspect the 200K gallon elevated potable water tank (Building 41) and receives a comprehensive report with the findings every 3 years. It was last inspected and cleaned in 2021.

SCOPE

The contractor shall provide all equipment, materials, transportation, labor, and necessary personnel required to complete the cleaning and inspection of a welded steel elevated potable water tank (142.5ft high x 37Ft Diameter x13.7 ¾” ft Deep) (Building 41) built in 1961 by Chicago Bridge & Iron Company. The contractor will have vehicle access and 110 VAC is on site. The tower has 4 weld steel tubular columns and has a 24” hatch with an external ladder with safety cable. The discharge is on the ground and the torus height to the bottom is 109 ft 4 1/2”.

Contractor shall perform work in strict accordance with the specifications, Statement of Work, schedule, and all other supporting documents required for this contract. Work shall be performed within and around Building 41 (200K water tower) of the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723.

EQUIPMENT SPECIFICATIONS

N/A

TASK SPECIFICATIONS

Work shall be performed within and around Building 41 (200K gallon elevated potable water tank) of the Southern Arizona VA Health Care System located at 3601 S. 6th Ave., Tucson, AZ 85723. The contractor is responsible for all travel-related costs associated with any on-site VA facility training visit.

Contractor shall perform the following:

Tasks

• In-service inspection: interior and exterior inspections will review structural, sanitary, safety, security and any installed coating or paint conditions. Reporting will be provided based on water tank inspection criteria referencing OSHA, EPA, AWWA, TCEQ and NFPA requirements.

• Inspection items examined will include ladders shell, roof, vent, manways, welds, seams, foundation, anchors, safety systems, hatches, internal overflow, and plumbing.

• A written report, photographs as well as video recording of the inspection and cleaning will be provided on thumb drive and DVD format to including dive maintenance technicians’ findings and narrative summary. Service will include details into your interior video documentation of potable water tank.

• All inspection/maintenance equipment and diving gear, associated with inspecting the tank shall be clean and fully disinfected in accordance with AWWA standards before entry into the potable water system. All entries will be conducted in accordance with applicable OSHA regulations permitting to dive in confined space including 1910.401 through 1910.441. Specialized equipment shall be utilized to include the appropriate OSHA climbing and personal fall protection equipment, OSHA, AWWA and Association of Diving Contractors International (ADCI) and the International Marine Contractors Association (IMCA) approved commercial diving equipment and techniques dedicated to the in-service potable of water operations.

All divers should have a current diving certification recognize under OSHA regulations. The certification should be on worksite/campus when the work is being conducted and can be produced on the demand.

• Special Note: NAUI, PADI, YMCA, POSSI, CMAS and other SCUBA certificates are for recreational diving only and not acceptable under OSHA regulations or ADCI standards for commercial diver.

• In-service cleaning: Contractor will removal all the accumulated bottom sediment as well as all debris (e.g., concrete, gravel, dirt, misc. materials, or compact sediment) in the tank at no additional cost to the government.

Leadership Tasks

• The contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer (CO).

• The contractor is responsible to remove and properly dispose of all waste.

• VA Computer hard drives and other storage media items may not leave VA property.

• Failure to carry out the above procedures will be considered as a failure to document the service visit and will constitute a failure to perform.

General Communication/Reporting

• Acknowledge receipt by written letter of the scheduled delivery of the equipment that will cover all maintenance, parts, labor, supplies, travel costs, and user support at no additional cost to SAVAHCS or the government.

• Provide a copy of the standard 12-month warranty for the equipment to the designated Contracting Officer Representative (COR).

SECURITY REQUIREMENTS

Whenever on campus the contractor is required, a will contact M&O Engineering. Outside of normal duty hours, the Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via radio.

All contractor personnel (without exception) must report to the M&O Engineering Department, Bldg. 2, basement room B21C, or the Pipe Shop to check in before any work is performed and return to the same location to check out and turn-in documented service report, as applicable, for the service performed.

DELIVERY INFORMATION

Customer shall also inspect items after delivery and certify equipment delivered is in accordance with the SOW.

All items shall be shipped to the customer at the following location:

PERIOD OF PERFORMANCE

Delivery of service to occur NLT 45 days from ARO. To minimize impact to our patients, the vendor must contact the customer (Utilities section) to schedule work. Service will not be performed during holidays it and shall complete service during the work week (M-F) in no more than 5 consecutive calendar days (weather permitting). Whenever on campus the contractor is required, a will contact M&O Engineering. Outside of normal duty hours, the

Name: Thomas Underwood Section: Utilities Systems Operations Supervisor Address: SAVAHCS Tucson

ATTN: Warehouse 3601 South 6th Ave Tucson, AZ 85723 0001

Phone Number: (520) 792-1450 Ext 5569 E-Mail Address: Thomas.Underwood@va.gov

Utility System Repair Operator (USRO) may be contacted as an alternate. The hospital operator at extension "0" can contact the USRO operator via radio.

HOURS OF WORK:

Southern Arizona VAHCS 7:00 AM – 4:00 PM

** Excluding National holidays.

NATIONAL HOLIDAYS:

The eleven holidays observed by the Federal Government are:

New Year's Day Martin Luther King's Birthday President's Day Juneteenth Memorial Day Labor Day Independence Day Veterans Day Columbus Day Thanksgiving Day Christmas Day If the holiday falls on a Sunday, the following Monday will be observed as a national holiday.

When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel.

Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

CONTRACTOR PERSONNEL

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

• Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

• The Contractor, his employees, and subcontractors shall become familiar with and obey the regulations of the facilities, including fire, traffic, safety, and security regulations while on the facility grounds.

• Those driving motor vehicles shall observe and obey all speed limits posted throughout the grounds.

• Personnel should not enter restricted areas unless required to do so and only upon prior approval.

• All contractor employees and subcontractors shall always carry proper personal identification with them all the time while on campus.

1. BADGE: Contractor shall obtain a “Contractor I.D Badge” from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

2. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

3. SMOKING: VHA Smoke-Free Directive 1085 states no smoking allowed at all VHA Medical facilities, Healthcare systems to include CBOCs, Vet Centers, VISNs and VHA Research Centers of Excellence. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of smoke-free environments. This policy applies to every location in the Healthcare Facilities. There shall be no smoking at any entrances to buildings. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.