36C26224Q0478.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* R418 - CERTIFICATION REVIEW HEARING SERVICE

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 87108

SOLICITATION NUMBER* 36C26224Q0478

RESPONSE DATE/TIME/ZONE 01-30-2024 3:00PM MOUNTAIN TIME, DENVER,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* R418

NAICS CODE* 541110

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO22 Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Rochelle Bennett Rochelle.Bennett@va.gov

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs VA Loma Linda Health Care System 11201 Benton Street Loma Linda CA

POSTAL CODE 92357

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g.

Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Health Care System (VALLHCS) located at 11201 Benton Street Loma Linda, CA 92357 is seeking a potential contractor that is qualified and certified by the county of San Bernardino to provide certification review hearing services.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 541110 ($15.5 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the SBA Veteran Small Business Certification (VetCert) Registry located at https://veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Rochelle.Bennett@va.gov. All information submissions to be marked Attn: Rochelle Bennett, Contract Specialist and should be received no later than 3:00 pm MST on January 31, 2024.

http://www.sam.gov/ mailto:Rochelle.Bennett@va.gov

*= Required Field Sources Sought Notice

DRAFT - STATEMENT OF WORK

A. PURPOSE: The VA Loma Linda Health Care System (VALLHCS) requires a contractor to provide Certification Review Hearing services in accordance with California Welfare and Institutions Code, Sections 5256 through 5256.8. These services are required to determine if patients cared for within the in-patient psychiatry unit are required to remain in the locked unit beyond the initial 72-hour hold. All Certification Review Hearings have the potential of leading to reasonable, foreseeable litigation or dispute involving the government in a trial, hearing or proceeding in any court, administrative tribunal, or agency action.

B. SERVICES TO BE PROVIDED: The contractor will furnish under this contract the following services:

a. The contractor shall preside as Certification Review Hearing Officer over Certification Review Hearings scheduled by the Inpatient Psychiatry Unit of the Jerry L. Pettis VA Medical Center, 11201 Benton Street, Loma Linda, CA 92357 on an as needed basis.

b. The contractor’s services shall be provided virtually to the Inpatient Psychiatry Unit located on 2nd floor of the Jerry L. Pettis VA Medical Center, 11201 Benton Street, Loma Linda, CA 92357 as agreed upon by all parties.

c. The contractor shall comply with State and Federal law in regards to confidentiality of patient health records and information.

C. CONTRACTOR RESPONSIBILITES: Other responsibilities and accountability include:

a. The contractor will conduct the hearings in an informal and impartial manner so that free and open discussion by participants is encouraged.

b. The contractor will conduct the hearings for the Inpatient Psychiatry Unit of the Jerry L.

Pettis VA Medical Center, 11201 Benton Street, Loma Linda, California 92357 in a location that affords privacy and freedom from disruption.

c. The contractor will consider all facts and evidence presented and render a finding of probable cause or no probable cause to continue involuntary hospitalization.

D. PERSONNEL QUALIFICATIONS & CERTIFICATIONS

CONFIDENTIALITY AND SECURITY REQUIREMENT

Contractor shall ensure the confidentiality and security of all patient information and shall be held liable in the event of breach of confidentiality. The Contractor shall comply with the provisions of the Privacy Act (5 USC 522a), Confidentiality of Drug Abuse, Alcohol Abuse, Sickle Cell Anemia and HIV/AIDS Treatment Records (38 USC 7332 and 38 USC 4132), VA Claims Confidentiality Statute (38 USC 5701) and Confidentiality of Medical Quality Assurance Records (38 USC 5705 and 38 USC 3305). The Contractor shall comply with all pertaining confidentiality and security statutes. Contractor shall be HIPAA (Health Insurance Portability and Accountability Act) compliant. Failure to comply with statutes regarding confidentiality and security of patient health information/individually identifiably information may result in financial sanctions.

Access requirements to VA information systems by Contractor personnel shall meet or exceed those requirements established for VA employees as promulgated in VA/VHA administrative issues including directives. Access shall be granted to non-VA users only if the purpose of access is consistent with all privacy and security policies and regulations. Contractor personnel shall be required to sign access agreements before starting work under this contract. These agreements shall require them to abide by VA computer access and confidentiality policies. Contractor shall sign a Business Associate Agreement (BAA) between itself and the Department of Veterans Affairs.

The contractor will be certified and recognized as a court-appointed Certification Review Hearing Officer by the County of San Bernardino to conduct the Certification Review Hearings in accordance with California Welfare and Institutions Code, Sections 5256 through 5256.8.

E. NORMAL WORKING HOURS

Work to be accomplished during normal work hours Monday through Friday from 8:00 am to 5:00 pm, excluding Federal Holidays or any other holiday declared by the President of the United States as a national holiday. All services shall be performed during stipulated hours of coverage unless requested or approved by COR or authorized personnel at no additional charge to the Government.

F. NATIONAL HOLIDAYS: The contractor shall not be required to provide delivery services on the following national holidays nor shall the contractor be paid for these holidays:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

When a national holiday falls on a Sunday, the following Monday shall be observed as a national holiday. When a national holiday falls on a Saturday, the proceeding Friday is observed as a national holiday by U.S. Government agencies. Furthermore, included, would be any other day, specifically declared by the President of the United States of America to be a national holiday.