36C26224Q0351-Loma Linda Gate Valve Replacement SSN.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

NCO22- Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

11201 Benton Street, Loma Linda California

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this source sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Healthcare System is currently looking for a contractor that may gate valves for heat exchangers and water heaters.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 332911 750 Employees .

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetCert Registry located at veterans.certify.sba.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 11:00 am MST on December 20th, 2023.

I. TITLE:

Replace Valves and Strainers for Both the Heating Ventilating and Air Conditioning (HVAC) and the Domestic Hot Water

II. BACKGROUND INFORMATION:

During the recent maintenance operation of the two domestic hot water heaters and the two HVAC heat exchangers system for the hospital. the gate and globe valves were exercised by opening and closing the valves. The valves failed and steam leaked past even when closed. Those valves require replacement to properly work on the equipment without securing entire steam system down to hospital.

III. PART and EQUIPMENT LIST

IV. OBJECTIVES:

Contractor shall furnish all supervision, labor, equipment, tools, materials, and transportation to perform the installation of the steam safety relief valve and the steam reducing station pressure regulated valve.

· Contractor shall provide a working schedule.

· Contract shall commence when all parts have been received.

· Contractor shall provide a 2 week notice for shut down of steam to equipment.

· Contractor and VA employees shall isolate all the steam going to equipment. l room 1D-Contractor and VA Employees shall lockout tag out valve #1 saturated steam valve for heat exchangers and domestic hot water. located in the boiler room 1D-1.

· Contractor and VA employees shall lockout and tag out the steam reducing station by-pass valve. located in the mechanical room 1D-1.

· Contractor and VA employees shall lockout and tag out the inlet of the 4” steam reducing valve located in the mechanical room 1D-1.

· Contractor and VA employees shall secure the pressure regulator for the 4” pressure reducing station located in the mechanical room 1D-1.

· Contractor and VA employees shall lockout and tagout the 2” inlet valve on the steam reducing station located in the mechanical room 1D-1.

· Contractor and VA employees shall secure the pressure regulator for the 2” pressure reducing station located in the mechanical room 1D-1.

· Contractor and VA employees shall vent all steam out to atmosphere or down to the drain to relief all steam pressure.

· Contractor and VA employees shall lockout tagout the 4” outlet valve on the steam reducing station located in the mechanical room 1D-1.

· Contractors and VA employees shall lockout tagout the 2” outlet valve on the steam reducing station located in the mechanical room 1D-1

· Contractor and VA employees shall open the vent on the primary steam reducing line to vent any steam residual left in line.

· Contractors shall remove the Mueller 3” 125# gate valve and y-strainer to domestic hot water heater #1.

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractor shall install new Muller 3” 125# gate valve and y-strainer to domestic hot water heater #1.

· Contractor shall remove the Muller 3” 125# gate valve and y-strainer to domestic hot water heater #2.

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractor shall install new Muller 3” 125# gate valve and y-strainer to domestic hot water heater #1.

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractor and VA employee shall remove all lockout tagout.

· VA employee shall turn steam back on at the steam reducing station.

· Contractor shall test Muller 3” 125# gate valve and y-strainer on domestic hot water heater #1 for proper operation.

· Contractor shall test Muller 3” 125# gate valve on and y-strainer on domestic hot water heater #2 for proper operation.

· Contractor and VA employee shall properly lockout steam reducing station.

· Contractor and VA employees shall open the vent on the primary steam reducing line to vent any steam residual left in line.

· Contractors shall remove the Milwaukee 6” 125# gate valve from the HVAC heat exchanger #1

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractors shall install the Milwaukee 6” 125# gate valve on the HVAC heat exchanger #1

· Contractors shall remove the Milwaukee 3” 125# globe valve from the HVAC heat exchanger #1

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractors shall install the Milwaukee 3” 125# globe valve on the HVAC heat exchanger #1

· Contractors shall remove the Milwaukee 6” 125# gate valve from the HVAC heat exchanger #2

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractors shall install the Milwaukee 6” 125# gate valve on the HVAC heat exchanger #2

· Contractors shall remove the Milwaukee 3” 125# globe valve from the HVAC heat exchanger #2

· Contractor shall install new gasket, bolts and nuts for gate valve.

· Contractors shall install the Milwaukee 3” 125# globe valve on the HVAC heat exchanger #2

· Contractor and VA employee shall remove all lockout tagout.

· VA employee shall turn steam back on at the steam reducing station.

• Contractor shall test 6” gate valve on the HVAC heat exchanger #1for operation

· Contractor shall test the Milwaukee 3” 125# globe valve on the HVAC heat exchanger #1for proper operation.

· Contractor shall test Milwaukee 6” 125# gate valve on the HVAC heat exchanger #2for operation.

· Contractor shall test the Milwaukee 3” 125# globe valve on HVAC heat exchanger #2 for operation.

· Contractor shall pressure test all valves for integrity and reliability.

· Contractor and VA employees shall verify that no leaks and system are operating correctly.

· Contractor shall remove all debris and materials from work area.

· Contractor shall restore area to its original condition.

· Contractor shall provide all warranties and list of parts used for job.

V. PERIOD OF PERFORMANCE:

30 days from performance start date. work may be scheduled during the day, Monday thru Friday.

· Daytime hours: 5 am to 4 pm

Contractor shall initiate work within 2 weeks of being contacted by the designated Contracting Officer’s Point of Contact (POC) or designee. Work shall be scheduled through the POC or designee, who will coordinate with VALLHCS staff. Timelines are subject to change due to VALLHCS operational requirements.

VI. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St Loma Linda, CA 92357

VII. LICENSING REQUIREMENTS:

a. Offeror must possess a 30-hour Occupational Safety and Health Administration (OSHA) safety card.

b. C-4- Boiler, Hot Water Heating and Steam Fitting.

c. C-36- Plumbing License from State of California Contractor License

VIII. SPECIFIC REQUIREMENTS:

a. Contractor shall schedule start date with POC or designee five (5) business days in advance.

b. Contactor personnel don’t require a Loma Linda PIV badge.

c. Contractor shall coordinate energy source LOCK OUT /TAG OUT procedures with VALLHCS Utilities System Supervisor before starting work. When work is complete, Contractor shall notify the VALLHCS Utilities System Supervisor that energy sources will be restored and require verification.

d. Contractor’s supervisor or lead technician are to check in with VALLHCS Graphics Control prior to work each day

e. Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here

· OSHA Regulations, www.osha.gov

· NFPA, www.nfpa.org

IX. RECOGNIZED HOLIDAYS:

The following is a list of all Government recognized holidays:

Independence Day

If a holiday falls on Sunday, the following Monday shall be observed as the legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

X. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Examples: wearing of distinctive clothing such as uniform, badges, patches, etc.

Contractor personnel shall wear identification (I.D.) badges during the entire time they are on the VA Loma Linda Healthcare System grounds. I.D. badges must have identification picture, name of the individual, and the represented company depicted on it.

XI. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property

X11. SAFETY AND PPE EQUIPMENT:

Personal Protective Equipment shall be provided for each Contractor employee by the Contractor.

Possession of weapons are prohibited.

XIII. PARKING:

It is the responsibility of Contractor personnel to park only in designated parking areas. Parking information is available from the VA Security Service. The VA shall not invalidate or make reimbursement for parking violations of the Contractor's personnel under any circumstances.

Sources Sought Notice