36C26224Q0178 - Solicitation Description.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

1) Solicitation number 36C26224Q0178 is issued as a Request for Quotation (RFQ) in conjunction with FAR 13.106-1(c) and constitutes the only solicitation. The Government intends to award an Indefinite-Delivery Contract.

2) This solicitation intends to award this procurement to an unrestricted business associated with NAICS Code 311511. Vendor must be registered and remain active as a business in SAM.gov to be awarded.

3) This solicitation is Full and open competition, open market.

4) The Department of Veterans Affairs Network Contracting Office 22 is looking for a contractor to supply milk and dairy products for VA Northern Arizona Healthcare System. The potential contractor must be able to supply all items listed. Offeror must demonstrate meeting the salient physical, functional, or performance characteristic specified in this solicitation, otherwise it will be considered non-responsive.

5) The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can provide the brand name equipment being requested.

6) Delivery Requirements:

a) Delivery Location: NUTRITION AND FOOD SERVICES DOCK, 500 N. US HWY 89 Prescott, AZ 86313 Building 108, Courtyard B.

b) Delivery Hours: 0700-1400

c) Delivery Frequency: Two or more times weekly, emergency delivery should be available.

d) Delivery Expectations:

i) The contractor is responsible for utilizing a delivery vehicle of which can deliver product directly to NFS dock.

ii) Deliveries will be at or about the same time each delivery day and within the established delivery hours.

iii) The contractor will inform the VA Medical Center of any issues during travel that could postpone the scheduled delivery at a later time.

iv) If a delivery date falls on a federal holiday and the contractor isn’t operating, the contractor must establish an alternative delivery date and inform the VA Medical Center of the new date(s) at least 2 weeks in advance.

v) Contractor will utilize clean durable and reusable storage racks to deliver and store products in.

vi) The delivery driver will remove all unused/empty storage racks after every delivery.

vii) Deliveries will not be stacked higher than 5 feet high.

viii) Driver to issue credit at time of delivery when items are damaged, missing, or short dated.

https://www.acquisition.gov/far/subpart-12.6#FAR_Subpart_12_6

ix) Driver will wait until food is inspected by Supervisor or designee before leaving premises.

e) Products will be delivered in clean and refrigerated vehicle.

7) Submission of Offers:

a) All offeror quotes for this solicitation must be received electronically through email to

Sam Choo at sam.choo@va.gov no later than Friday, November 10th, 2023, 10:00 AM PST. Please reference solicitation number 36C26224Q0178 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award.

b) Offerors shall submit the following via email:

i) Offerors shall fill out Standard Form 1449 and section B.1 and return it with offer.

ii) Offerors shall fill out all portions of section B.3 unit price, total item cost, and net item cost conforming to requirements stated by the salient characteristics in Item Information.

iii) Offerors shall fill out and Sign all sections of solicitation Notice including below and and return it with offer:

• D.2 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

• D.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022)