36C26224Q0125 0001_1.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Cole Mcgruder cole.mcgruder@va.gov

(480) 466-7919

PLACE OF PERFORMANCE

3350 La Jolla Village Dr.

San Diego CA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

COMBINED SYNOPSIS/SOLICITATION

GENERAL INFORMATION

Contracting Office Address

NCO 22

ATTN: Cole McGruder Department of Veterans Affairs 4811 Airport Plaza Dr. Suite 600 Long Beach, CA 90815

Description This is a combined synopsis/solicitation is for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06 / 10/05/2023.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561790, with a small business size standard of $9 Million Dollars.

The Network Contracting Office 22 is seeking Recreation Therapy Pool Service Maintenance for the Jennifer Moreno VA Medical Center located in San Diego, CA.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Cole.McGruder@va.gov. Questions must be received no later than November 8th, 2023, at 12:00 PM PST (Pacific Time). No further questions will be accepted after that date and time.

All offers must be in writing and may be sent by e‐mail to Cole.McGruder@va.gov. Offers must be received no later than November 24th, 2023, at 12:00 PM PST (Pacific Time). No further offers will be accepted after that date and time.

You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.

SCHEDULE:

All interested companies shall provide a quotation for the following: VA San Diego Healthcare System (VASDHS) currently has a requirement for recreation therapy pool service to provide maintenance of the filters and water quality of the physical therapy exercise pool.

Extended offer due date to 11/24/2023 @ 12:00PM PST.

See the attached Statement of Work for further details.

See attached document: RFQ AMEND - 36C26224Q0125 0001.

1) Will there be a site visit set up so offerors will be able to give an accurate quote?

There will not be a site visit.

2) If there will not be a site visit, will there be any added description of the area, ex. size or gallons of pool, equipment on site ie filters being used, pumps,etc.?

Dimensions: Approx 25 ft. x 45 ft.

Volume: Approx 30,000 gallons Equipment: Utilizing commercially available equipment.

Number of filters: 4

3) In case of replacement parts that may wear or break, who will pay for those replacement parts in order to bring the site back to a functioning state?

If the repairs exceed the allocated repair funds (CLIN 002 for each year) a contract modification will be completed to increase funds. (subject to availability of funds), all excess funds will be de-obligated at the end of the contract year.

4) Our team generally leaves the shop after a 7 AM meeting and loads up, which would make this timeframe for service difficult. Is there any flexibility on the scheduled service time? Or do the pools immediately start getting scheduled use at 8 AM?

8am is an acceptable start time.

5) The asbestos portion of course stood out to me. Can you provide more information about the hazards, and what it means to have the asbestos clearance? I will need to be very protective of our team if there are any known physical hazards.

Please disregard all information covering asbestos. This service will not include these safety requirements.

6) We do not typically skip service on all federal holidays, due to the concerns surrounding water quality, particularly on heated and high use water. Our typical handling of holidays is to do an abbreviated service, since we prefer to make an appearance to balance chemistry, verify the mechanical systems are running well, etc. All of this is to keep the swimmers safe and lower risks of expensive failures that the facility directors might incur. Is that request flexible or inflexible?

Federal holidays will skip service. This request is inflexible.

7) Is the pool salt water or is it a chlorinated pool?

Salt water pool: 80% salt & 20% chlorine.

8) The information provided for repairs was a bit vague. What type of repairs might be needed? Without knowing what future repairs might arise, it’s hard to put a price on CLINs 0002, 1002, 2002, 3002, and 4002.

Please see number 3.

9) Can we set up a site visit for 11/8 or 11/9 between 9AM and 11AM to check out the type of system that is used and the condition of the system?

There will not be a site visit.

10) Is there a date and time for a site visit?

There will not be a site visit.

11) What are the dimensions/size of the recreational pool?

Dimensions: Approx 25 ft. x 45 ft.

12) Throughout the contract, is there a need to ever enter into VAMC San Diego building 1 (where asbestos is present)?

Please see number 5.

13) Will additional funds be available for (materials and or labor) for any unforeseen repairs that may come up that are outside the contract statement of work?

Please see number 3.

14) Will ONLY Service Disabled Veteran Owned Small Businesses be considered for this solicitation, or if they will simply be preferred on the basis of selection?

Only Service-Disabled-Veteran-Owned-Small-Businesses will be considered for this solicitation.

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Amendment to a Previous Combined Solicitation