36C26224Q0035 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0002 None

36C262

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

36C262

Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

To all Offerors/Bidders 36C26224Q0035

X

X X

11/20/2023 15:00 MST

X 1

See continuation pages.

Koby Thiel

Contracting Specialist

The purpose of this amendment is to:

• Extend the bid due date. Bids are now due on 11/20/2023 by 15:00 MST. All other dates and times are unchanged.

• Amend section E.1 Instructions to Offerors. Section E.1 now reads as follows:

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

INSTRUCTIONS TO OFFERORS:

Offerors are notified that VA Form 10091, FMS Vendor File Request Form and W-9, Request for Taxpayer Identification Number and Certification (see attached documents) shall be faxed directly to the VA Financial Service Center in Austin, Texas and be submitted with their quote.

Failure to include this information can eliminate the offeror from award consideration or considerably delay the award.

Each quotation submitted in hard copy format shall include one copy of the quote. If an alternative quote is submitted, the Contractor shall submit one copy of the alternative quotation.

IAW FAR 13.106-2(b)(3), a Comparative Evaluation will be performed to evaluate all quotes.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

Note: It is highly encouraged for all interested parties to attend the site visit on the date and time stated in the Performance Work Statement. Attendance is not required but encouraged.

Required Submittals: In order to evaluate the vendor’s experience and qualifications, the following documentation shall be submitted with their quote:

• Technical Submission (please see below for requirements regarding technical submissions):

o A plan to fully address the Performance Work Statement as written in section D.1 including but not limited to:

▪ The Contingency Plan.

▪ The Quality Control Plan.

▪ A list of products that will be used and disposal procedures for said products.

▪ A proposed annual schedule for the required services.

▪ Any other documentation regarding how the PWS will be addressed and performed.

o An answer to each of the following questions:

▪ 1. Will you have your staff readily available to work holidays and/or weekends?

▪ 2. Do you have a problem providing some cleaning supplies or equipment if needed?

▪ 3. If you use our equipment and your staff causes it to become inoperative, are you financially prepared to pay the cost of repairs and/or replacement?

▪ 4. Can you satisfy the workforce requirement for all areas of concern to get the job completed to our standards?

▪ 5. Will you have a dedicated POC to report to our COR once a week with questions or concerns and he or she will follow direct instructions provided by our COR in relation to the guidelines of the contract?

▪ 6. Are you as a company willing to be flexible with unforeseen issues that might arise as a result of new construction projects or any other issues that might change work performance in the locations you are responsible for?

▪ 7. Will your company be flexible with amendments or addendums to the contract for possible improvements in areas that may need slight change i.e., waxing, stripping, polishing, detailed work?

▪ 8. What training has your staff received to mirror our standard of work at this facility?

▪ 9. Are you open to receiving training from our on-site trainer to ensure you meet and/or exceed the standard of cleanliness that’s advocated by our EMS Chief and the directives stated in our EPS guide?

• Relevant Past Performance:

o Any (not to exceed five) past performance descriptions for either commercial or government facilities of relevant work describing the scope of the project and a time frame of when this occurred.

o Offerors with no past performance are not debarred and it will not be held against your bid. Please state that there is no relevant past performance when submitting your bids.

Quotes submitted by email shall be sent to Koby.Thiel@va.gov and will be accepted by the Government at the time the email is delivered to the Government email server. Quotes must also be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting a quote is responsible for ensuring that the contract specialist has received the quote before the deadline for receipt of quotes, and the government will not be responsible for delays or failures or either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

System for Award Management: IAW FAR 52.212-4 (t) Contractors submitting quotes are encouraged to go to the SAM database at https://www.sam.gov/portal/public/SAM and start the registration process as soon as possible to avoid possible delays should the contractor be selected as a prospective awardee. After initial registration, the contractor is required to update registration data as changes occur and must re-register annually to ensure all data remains current. Noncompliance with this requirement will preclude the exercising of any option periods mailto:Koby.Thiel@va.gov https://www.sam.gov/portal/public/SAM that may be included herein and will be cause for termination of the contract at such time noncompliance is discovered. Refer to cited Clause for more details.

GENERAL INSTRUCTIONS FOR QUOTATION SUBMISSION

Format of Quotation: In order to be considered for selection, the Contractor must submit a complete response to this solicitation using the sequence and format instructions provided.

Quotes shall be clear and concise, logically assembled (with all pages appropriately numbered) and indexed and cross-indexed to applicable parts of the Statement of Work (SOW) or Request for Quotation, as appropriate. To reduce quote size, the Contractor submitting a quote shall confine submission to essential matters sufficient to define the quotation and provide an adequate basis for evaluation. The Quotation shall not contain classified data. NO ZIPPED FILES are permitted

The Contractor submitting a quote may be asked to clarify certain aspects of their quotation.

Communication conducted to resolve minor or clerical errors will not be constituted as discussions. Although the government intends to award the contract without discussions with respective Contractors, the government reserves the right to conduct discussions if deemed in its best interest.

Submittal Instructions: The Contractor’s quotation must be labeled with the Contractor’s name and business address of the firm, the solicitation number 36C26224Q0035, and point of contact to include name, telephone, and email address. The Government is not responsible for identifying inconsistencies between the two and may rely on either version at its discretion.

The Contractor is advised that all submissions and related materials become the property of the

U.S. Government and will not be returned. Quotations, if accepted by the Government, will form binding parts of the contract that results from this solicitation. Therefore, care must be taken to properly address the requirements set forth in this RFQ.

Quotations will be submitted in four separate files. Pricing, Technical Submissions, Past

Performance, and this signed RFQ are to be submitted in SEPARATE files.

Technical submissions are NOT to have names of offerors, their employees, or offeror logos.

DO NOT turn all required submissions in a single file. All required submissions are to all be included in a single email, but SEPARATE files. Technical submissions are not to contain classified data.

Questions: All questions must be submitted by email to Koby.Thiel@va.gov no later than November 08, 2023 at 3:00PM (MST). The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring and extension of the solicitation and the extension would not be in the best interest of the Government. All responses to questions will be provided as an amendment to this RFQ on SAM.gov.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

mailto:Koby.Thiel@va.gov