Amd 0001 to 36C26223R0039 Valet Parking Services for LA ACC.docx

Amendment 0001 to RFP 36C26223R0039

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

01-19-2023

NA

36C262

NCO 22

Department of Veterans Affairs 4811 Airport Plaza Drive

Long Beach, CA 90815

36C262

NCO 22

Department of Veterans Affairs 4811 Airport Plaza Drive Long Beach, CA 90815

To all Offerors/Bidders

36C26223R0039 01-10-2023

X x

The purpose of this amendment is to:

1. Amend the solicitation.

2. Answer questions received in response to the solicitation.

See pages 2-5 for details.

Proposal due date remains 10am PST on 1/25/2023.

Alfreda Hunter

Amendments to Solicitation Statement of Work

1. Paragraph 2.3 is deleted in its entirety.

2. The table in paragraph 2.5 is deleted in its entirety.

3. Paragraph 3 is deleted in its entirety and replaced with the following:

3. Personnel Requirements. The Contractor shall provide five (5) valet staff, including one (1) on-site supervisor, who shall work Monday through Friday, excluding holidays during the shift hours indicated in the table below. The Contractor shall have sufficient replacement staff in the case of short notices absences of its valet parking staff.

Valet Parking Services - Personnel Requirements Monday Through Friday (except holidays)

SUPERVISOR

4. Para 4.2 is amended to read:

Valet parking attendants shall ask valet patrons what the purpose of their visit to the clinic is and the estimated time of departure.

5. Para 10.5.4 is amended to read:

The Contractor shall investigate all claims of vehicle damages brought to the attention of the Contractor. Claims validated by the Contractor shall be processed for settlement by the Contractor.

6. Attachment D.2 LA ACC Site Images has been added to the solicitation.

Q&As: Answers to Questions Received Q1. Can you provide a map showing where valet will greet patients and where the vehicles will be parked?

A1. As there are currently no services being provided, locations for greeting patron, valet booth, etc. will be decided during the post-award conference with the awarded contractor’s input. Please reference paragraph 2.1 of the statement of work. A map with site images is provided as attachment D.2.

Q2. Page 9 of the solicitation, Section 5.1 mentions a valet booth. Is a valet booth required? If so, can you provide details on the type of booth?

A2. Yes, a Valet Booth is required. As the booth will need to be stored overnight, a “podium style” valet attendant booth is an example of an acceptable booth.

Q3. The solicitation dictates staffing levels and has a 7 minute service requirement. These are interdependent. If we staff per the requirement and are not able to provide service in 7 minutes, what action does the VA expect.

A3. This was meant to be a guide/goal. However, the solicitation has been amended to remove this language by deleting paragraph 2.3 in its entirety.

Q4. Is it expected that the contractor will operate two valet stations...one "normal operations" location and one "near the elevators"? Where are the elevators located?

A4. No, it is not expected that the contractor will operate two valet stations. The awarded contractor will provide input to the COR and site manager to designate the location of all key areas of the valet parking operation, including a location for handicapped patrons to exit their vehicles.

Q5. Per the staffing requirement, two people are working 0700-1630 and one person is working 1630-1730. A separate requirement says "the valet parking booth shall be always manned." Combined this means only one attendant available for parking vehicles during most of the day and no one for parking vehicles after 1630. It is impossible to meet both requirements. Which one will be relaxed or removed?

A5. See amendment to paragraph 3 which clarifies the number of staff required. As the clinic closes at 16:30, the valet attendant working until 1730 will not be required to be in the valet booth at all times but will close down the operation to include retrieving any remaining vehicles. There will be a total of four (4) valet attendants, including the booth attendant, per workday. Two (2) will work from 0700-1530, one (1) additional valet attendant will come in from 0800-1630, and a fourth will come in from 0900-1730. In addition, one (1) on-site supervisor will come in from 0800-1630.

Q6. Will the VA provide an on-site location for storing the podium, signs, cones, etc. when the valet operation is closed?

A6. Yes.

Q7. Family members and visitors won't have VA appointment letters or VA ID. Can requirement 4.2 be removed?

A7. Para 4.2 has been amended to read, “Valet parking attendants shall ask valet patrons what the purpose of their visit to the clinic is and the estimated time of departure.”

Q8. How many parking spaces are in the subterranean, onsite garage? How many are designated for patient, visitor, and/or employee parking only?

A8. There are a total of 244 parking spaces in the subterranean, on-site garage. 78 parking spaces are designated for VA staff and 166 parking spaces are available for use by patients, visitors, and VA staff. Valet parking spaces will come from these 166 spaces.

Q9. Is there a VA Police presence at the clinic during all hours of operation?

A9. Yes.

Q10. Will the VA provide parking for contractor staff? 12.3 says the COR shall designate an area, but also says the contractor may be required to pay for offsite parking.

A10. Contractor staff may park at the VA’s off-site lot located at 101 Judge John Aiso Street, Los Angeles, CA 90012 free of charge. The Government will not reimburse or pay for parking at any other location.

Q11. Item 6.1.4 mentions unanticipated construction (events), are there any anticipated events?

A11. There are no construction events scheduled or planned that will impact the valet parking operation.

Q12. Item 10.5.4 states "contractor liable of general public damage", can you clarify?

A12. Paragraph 10.5.4 has been amended to read “The Contractor shall investigate all claims of vehicle damages brought to the attention of the Contractor. Validated claims shall be processed for settlement by the Contractor.”

Q13. Are there security cameras located in the intake and parking areas?

A13. Yes.

See attached document: D.2 to RFP 36C26223R0039 LAACC Site Images.