36C26223Q1775.docx

Single Source Justification for SAP under the SAT

GENERAL INFORMATION

BASE NOTICE TYPE

Department of Veterans Affairs NCO 22 - Gilbert Network Contracting 335 East Germann Road Gilbert AZ 85297

POINT OF CONTACT*

Contract Specialist Darryl Handberg darryl.handberg@va.gov

AWARD INFORMATION

MODIFICATION NUMBER

AWARDEE NAME*

CONTRACTOR’S UEI

PACIFIC COAST CONTRACTING GROUP

EG15L8DBNR78

AWARDEE ADDRESS LINE 1*

AWARDEE ADDRESS LINE 2*

ADDITIONAL INFORMATION

Justification and Approval Notice Justification and Approval Notice

DESCRIPTION

Justification and Approval Notice

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C262-23-AP-6604

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Network Contracting Office-22, Greater Los Angeles VA Healthcare System, West Los Angeles VA Medical Center and VA Sepulved Medical Center.

2237#: 691-23-3-5042-0615

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The purpose of this acquisition is to procure administrative support services via Pacific Coast Contracting Group (PCCG) to compile, calculate, draft, register, and maintain applications, reports, plans, and permits, as well as pay associated fees related to the South Coast Air Quality Management District or Environmental Protection Agency on behalf of the Department of Veterans Affairs, Greater Los Angeles VA Healthcare System, West Los Angeles Medical Center and VA Sepulveda Medical Center.

The following applications, registration, reports, plans, and permits include:

4. South Coast Air Quality Management District - Shooting Range Permit

5. South Coast Air Quality Management District - Application to modify the continuous Emissions Monitoring System at the West Los Angeles VA Medical Center

b. Rule 1415 requires certain facilities that emit toxic air contaminants above specified thresholds to register with the SCAQMD. The rule aims to identify sources of toxic air pollutants and assess their potential impact on public health and the environment.

The estimated amount of this contract is: $55,250.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Pursuant to 38 U.S.C 8127(b) and in accordance with VA Acquisition Regulation (VAAR) 819.7008, Contracting officers may utilize other than full and open competition to award a contract to a certified service-disabled veteran owned small businesses for procurement under the Simplified Acquisition Threshold.

Pacific Coast Contracting Group (PCCG) has a proven track record of delivering satisfactory services to various government agencies, including the Department of Veterans Affairs, thereby attesting to their capability in successfully executing tasks. Their satisfactory past performance serves as a reliable indicator of their ability to maintain the highest standards of service delivery, compliance, and accuracy.

PCCG's status as a certified Service Disabled Veteran Owned Small Business within the Small Business Asssociation Veteran Small Business Certification program, further bolsters their suitability for this endeavor. Aligning with the Department of Veterans Affairs' commitment to supporting veteran-owned businesses and fulfilling socio-economic objectives while providing satisfactory services.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted via multiple methods to include, reviewing the VA’s VetCert database, reviewing recent market research undertaken to meet similar or identical requirements. querying Government-wide databases, review of market pricing, and other market research methods.

FPDS.gov was queried utilizing, “SCAQMD Reports” and found two (2) similar requirements pertaining to SCAQMD administrative services.

1) 36C26223P1701

2) 36C26223C0027

CPARS was queried to determine past performance responsibility of Pacific Coast Contracting Group, SAM UEI: : EG15L8DBNR78. A CPARS assessment report was pulled for Pacific Coast Contracting Group. Past performance data revealed satisfactory to exceptional performance throughout all records input into the system.

VetCert’s NAICS code search function was utilized with “541620”. Search results revealed there are 1020 capable SDVOSBs and VOSBs registered under NAICS 541620. Additionally, VetCert was utilized to identify the validity of Pacific Coast Contracting Group status as a Service-Disabled Veteran Owned Small Business. Their status was verified as an SDVOSB.

Recent market research results were reviewed to meet similar identical requirements. The following market research results were reviewed from the two contracts identified utilizing FPDS.gov:

36C26223P1701 – This requirement was for a one-time purchase order for services to comply with South Coast Air Quality Management District Rule 2022, Emission Credit transfer and Rideshare Matching database. Market research report stated that the State of California informed the Loma Linda VA Medical Center that they needed to be in compliance with the South Coast Air Quality Management District Rule, 2202 Emission Credit Transfer and Rideshare Matching Database by the end of June 2023. Because of the condensed timeframe, the normal procurement processes could not be utilized. The facility researched the marketplace and was able to find RideLinks, Inc., a woman-owned small business concern. RideLinks provided similar services to the Medical Center in the past and was determined capable to provide these unique services.

36C26223C0027 – This requirement was for a Base Plus Four (4) Option Year contract to provide “Regulatory Fund SCAQMD Rule 2202 Services” for the Loma Linda VA Medical Center. Market research report stated queries of the defunct Vendor Information Page (VIP) resulted in zero (0) results for SDVOSBs under NAICS 541620 – Environmental Consulting Services. A sources sought (36C26219Q0051) was posted to FedBizOpps (FBO) and returned one (1) response from a Small Business vendor – Ridelinks, Inc. Market research supported the requirement to be competed via Open Market Small Business Set-Aside.

The Greater Los Angeles VA Healthcare System facility found an SDVOSB vendor – Pacific Coast Contracting Group (PCCG) willing to provide administrative services related to the South Coast Air Quality Management District (SCAQMD) and Environmental Protection Agency (EPA) applications, reports, plans, and permits. The facility requested an informal quote from PCCG to perform services in accordance with the statement of work. The vendor provided a quote to perform services dated 5/6/2023, valid for ninety (90) days in the amount of $55,250.00.

A search was conducted on FPDS using “SCAQMD Reports” to determine a fair market price of similar requirements and previous acquisitions. The search revealed 2 contracts (within the last 5 years) previously awarded for these types of services. The table below lists the awards and subsequent modifications:

Base Award

Modification

Modification

Modification

Modification

Modification

The price on FPDS reflects a range of $43,913.01 - $107,000.00 for similar services. The average action obligation is $97,583.30. The estimated contract value of $55,250.00 would be considered fair and reasonable according to past procurement market pricing.

The Department of Veterans Affairs holds the unique capability to award contracts to verified service-disabled veteran owned small businesses pursuant to 38 U.S.C. 8127(b) and VA Acquisition Regulation 819.7008. Market research has proven that the commercial marketplace has now opened to service-disabled veteran owned small businesses that can perform environmental consulting services. The estimated contract value of $55,250.00 is within reasonable range considering past procurement history and market price. The service-disabled veteran owned small business that submitted an informal quote is considered responsible via contractor performance assessments. In accordance with FAR 13.106-1(b) and VAAR 819.7008, it is recommended that the Government proceeds with a sole source award to Pacific Coast Contracting Group.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

//SIGNED// Helena Roba 08-09-2023

See attached document: P03 Single Source Justification 36C26223P2171_Redacted.