36C26223Q1675_1.docx

36C26223Q1675

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 22 4811 Airport Plaza Drive, Suite 600 Long Beach CA 90815

POINT OF CONTACT*

Contract Specialist Espinoza, Jose A.

Jose.Espinoza3@va.gov

PLACE OF PERFORMANCE

San Diego VA Healthcare System (SDVAHCS)

Jennifer Moreno VA Medical Center

3350 La Jolla Village Drive

San Diego CA

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

PR 664-23-4-151-0039

36C26223Q1675 08-22-2023 Espinoza, Jose A.

562-826-8000 x17360 08-29-2023

11:00 AM

PDT

36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600

X

339113 800 Employees

N/A

36C664 Department of Veterans Affairs San Diego VA Healthcare System (SDVAHCS) – San Diego Jennifer Moreno VA Medical Center 3350 La Jolla Village Drive San Diego CA 92161 36C262 Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600

Financial Services Center

SEE VAAR 852.232-72 FOR PAYMENT DETAILS

See CONTINUATION Page

THIS IS A SOLICITATION FOR LASER & SURGICAL EQUIPMENT RENTAL.

VENDORS SHALL SHOW CLEAR, COMPELLING AND CONVINCING EVIDENCE

THAT ALL “EQUAL TO ITEMS” MEET ALL REQUIRED SALIENT

CHARACTERISTICS IAW FAR 52.211-6 – BRAND NAME OR EQUAL.

PERFORMANCE PERIODS:

Base Year: 09-01-2023 - 08-31-2024 Option Year 1: 09-01-2024 - 08-31-2025 Option Year 2: 09-01-2025 - 08-31-2026 Option Year 3: 09-01-2026 - 08-31-2027 Option Year 4: 09-01-2027 - 08-31-2028

QUOTE MUST BE SUBMITTED TO JOSE.ESPINOZA3@VA.GOV

See CONTINUATION Page

CECIL S. NICHOLS VA-VHA-2021-84859FDA

Contracting Officer

Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Network Contracting Office 22 4811 Airport Plaza Drive, Suite 600 Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

5. INVOICES: Invoices shall be submitted in arrears in accordance with 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) upon acceptance of items.

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com <http://VA.Registration@ob10.com/> FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov <http://va.gov/

c. FACSIMILE, E-MAIL, AND SCANNED DOCUMENTS ARE NOT ACCEPTABLE FORMS OF SUBMISSION FOR PAYMENT REQUESTS.

d. All invoices shall reference the Contractor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms.

f. For questions regarding invoice receipt or payment, please call VAFSC directly at 1-877-353-9791 or email vafsccshd@va.gov.

6. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PERFORMANCE WORK STATEMENT

FOR SAN DIEGO VA HEALTHCARE SYSTEM (SDVAHCS)

1. Introduction The purpose of this performance work statement (PWS) is to outline the tasks and responsibilities of a rental service agreement of all products listed below in Table A.

2. Background Description of Service: The purpose of this Statement of Work (SOW) is to obtain Contractor support for per-case access to medical lasers and surgical equipment and trained experienced technicians to act as a clinical resource for surgeons and Operating Room (OR) staff and to operate the equipment for patient care needs at San Diego VA Healthcare System (SDVAHCS), San Diego, California.

The period of performance for this contract will be from Date of Award plus four (4) option years. Contractor is to provide on-call 24 hour 7 days a week service for rental of lasers, disposable and personnel to assist with equipment. Contractor shall furnish all labor and equipment necessary as listed on Section B.4 Price/Cost Schedule of this RFQ to accomplish the tasks needed. Contractor’s laser operator will also perform installation and setup, and preventive maintenance verification.

Hours of Work: 24-hour service/ 7 days a week with a maximum of three (3) hour delivery time; delivery of specialty lasers, disposable items and support personnel upon SDVAHCS request.

The Contractor shall perform all services in accordance with the terms, conditions, provisions, and specifications contained herein.

3. Salient Characteristics The Vendor SHALL provide:

3.1. Rentals of medical laser equipment, disposables, certified and credentialed technicians to operate the equipment on specific scheduled days designated by San Diego VA Healthcare System (SDVAHCSD)

3.2. Equipment as shown in the list/price schedule that is compliant with the Joint Commission Guidelines, which may change based on the recommendation of the Contractor and confirmed by the SDVAHCS, to include the necessary attachments, supplies, fibers, and accessories needed to operate each laser equipment.

3.3. Support for per-case rental access to medical lasers, surgical equipment and trained, certified, credentialed, and experienced technicians that act as a clinical resource for surgeons and Operating Room (OR) staff and operate the equipment for patient care needs.

3.4. Live on-call support staff available 24 hours per day, 7 days a week, 365 days per year for rental of lasers, equipment, disposables, and personnel within a maximum of three (3) hour delivery time upon SDVAHCS request

3.5. All labor and equipment as outlined in the list/price Schedule to accomplish the tasks needed.

3.6. Equipment installation, setup, and preventive maintenance verification with costs included in the monthly equipment rental fee.

3.7. Vehicles for transporting the rental equipment and personnel that meet the Department of Transportation Regulations

3.8. Contractor owned equipment delivered, serviced, and operated by trained and certified technicians that is kept in good operating condition, appearance, and in accordance with applicable regulations, standards, and normal good practices.

3.9. Assurances that all persons acting for or on behalf of the contractor:

3.9.1. Are properly licensed at all times under applicable state and federal laws and/or regulations.

3.9.2. Provide evidence of current license renewal, as appropriate along with copies of their Joint Commission and any other licensing and accrediting organizations credentials

3.9.3. Wear appropriate/approved operating room attire while in the perioperative suite.

3.9.4. Are available for all scheduled cases in a timely manner including emergency or non-scheduled cases.

3.9.5. Are present prior to the induction of the anesthesia and throughout the surgical procedure.

3.10. Document the services and complete documentation related to medical records using its own form of clinical record of which the original shall become part of SDVAHCS’ permanent medical record.

3.11. All necessary fibers and accessories for each laser case

3.12. Written Laser Safety Policy, Procedures, Quality Control, Quality Assurance, and maintenance documentation for the equipment and laser technicians in accordance with The Joint Commission, American National Standards Institute (ANSI) and by manufacturer recommendations.

3.13. Material Safety Data Sheets upon request at no additional cost

Vendor SHALL:

3.14. Reserve the right to make all decisions regarding its Staff, including, but not limited to, hiring, retention, and scheduling as mutually agreed.

3.15. Not provide services or care to patients of the SDVAHCS, or in any way interact with patients, except as necessary to provide the Services pursuant to this Agreement.

3.16. Remove from the Government Facility any Staff individual to whom SDVAHCS reasonably objects and promptly replace. SDVAHCS agrees to have in place a process by which Contractor can have such replacement individual granted access privileges as soon as practicable. Any delay in granting privileges so that Contractor is unable to perform the Services shall not be deemed a breach of this Agreement by Contractor

3.17. Be responsible for all ordering and maintenance of equipment and supplies necessary for laser.

3.18. Submit complete rental fee invoices to include transportation for lasers, disposables, and personnel included in the list/price schedule and exclude invoicing for delivery, hazardous materials, fuel surcharges, and other charges not identified in the list/price schedule.

3.19. Not consider Contractor Personnel to be VA employees for any purpose and be responsible for providing Contractor Personnel, in accordance with applicable Federal, State, and Local Laws: 3.19.1 Workers Compensation

3.19.2 Professional liability insurance 3.19.3 Health examinations 3.19.4 Income tax withholding 3.19.5 Social Security payments

3.20. Maintain a minimum employer's liability coverage of at least $1,000,000 and general bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

3.21. Be responsible for all damage to property, which may be caused by him, or any employee engaged in the performance of this contract.

3.22. Maintain automobile liability insurance.

3.23. Written on the comprehensive form of policy that provides for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract 3.24. That provides coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage with any additional coverages commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

3.25. Provide, before commencing work under this contract, if requested by SDVAHCS, insurance company certification indicating that the needed coverages outlined have been obtained and that it may not be changed or canceled without a guaranteed thirty (30) days notice to the VASDHS 3.26. Check the Health and Human Services (HHS) / Office of Inspector General (OIG) List of Excluded Individuals/Entities on the OIG Website (www.hhs.gov/oig) for each person providing services under this contract and certify that all persons providing services currently or during the performance under this contract are NOT listed.

3.27. Adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI) and may be required to enter into a Business Associate Agreement (BAA) with VA governing the security, use, and disclosure of protected health information 3.28. Require all personnel to 3.28.1. Wear identification (I.D.) Badges with an identification picture, name of the individual and the represented company depicted on it during the entire time they are on the VA Healthcare Medical grounds.

3.28.2. Park in the appropriate designated parking area as designated by the VA Police Department who will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance.

3.28.3. San Diego VA is a smoke free facility – smoke ONLY in designated areas 3.29. Contact SDVAHCS prior to disposing of non-repairable Government-owned equipment, pumps, parts, fittings, and appurtenances and make disposition in accordance with SDVAHCS instructions.

3.30. Be paid for all services performed and authorized by this agreement, up to the determination that a laser is non-repairable, at the prices listed herein the agreement.

3.31. Not charge any additional fees, other than those specified in this agreement, for the return of lasers to SDVAHCS nor for non-repairable lasers returned to the ordering facility, other than those specified in this agreement.

3.32. Not provide any services (including palletizing, when needed) not covered by this agreement without the approval of the Contacting Officer (CO)

3.33. SERVICE CALLS: Contractor shall provide in the space below, the name, location, and telephone number of the office where service calls are to be placed:

Name: _______________________________________ Address: _____________________________________ Telephone: ___________________________________ Point of Contact: _______________________________

3.34. Contractor to provide weekly invoicing for all cases accomplished in the week. Information on the invoice to include patient information, attending surgeon information, date of service provided, type of service provided, including any disposables.

4. Badges and Parking

4.1. I.D. Badges: All Contractor personnel are required to wear identification (I.D.) Badges during the entire time they are on the VA Healthcare Medical grounds. I. D. Badges must have an identification picture, name of the individual and the represented company depicted on it.

4.2. Parking: It is the responsibility of the contractor personnel to park in the appropriate designated parking area. Parking information is available at the VA Police Department. The VA Police Department will not invalidate or make reimbursement for parking violations of the contractor's personnel under any circumstance.

5. Performance Period

5.1 Period of Performance for the Blanket Purchase Agreement (BPA) is as follows for the base and option years:

6. Table A – ITEM LIST The following items should be available upon request by facility in any combination as required by the facility:

B.3 PRICE/COST SCHEDULE

Quantities can be adjusted to meet the needs of the Medical Center Base Year: 09/01/2023 – 08/31/2024

Option Year 1: 09/01/2024 – 08/31/2025

Option Year 2: 09/01/2025 – 08/31/2026

Option Year 3: 09/01/2026 – 08/31/2027