36C26223Q1328.docx

DOCX document 32 KB Posted Jul 3, 2023

Attached to: Loma Linda exterior plants containers and maintenance
Solicitation number: 36C26223Q1328
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22

About this file

Written by GovTribe AI · Dec 20, 2023

This sources sought notice requests information from vendors capable of providing interior and exterior plants, containers, and maintenance services for the Loma Linda VA Healthcare System in Loma Linda, California. The Department of Veterans Affairs seeks a contractor to supply and maintain live plants and containers in various indoor and outdoor locations at its main facility. Interested vendors must have experience providing similar landscape services for commercial accounts, hold $1 million in liability insurance, and comply with requirements regarding employee certifications, uniforms, parking, and facility rules. The response deadline is July 7, 2023. The notice provides detailed specifications such as plant varieties and quantities required for each location, maintenance activities and frequency, and vendor responsibilities.

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Sources Sought Notice Sources Sought Notice

SUBJECT*

605-23-3-6575-0575 NEW exterior plants, containers OPEN BID- DIRECTOR (VA-23-00080749)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

87108

SOLICITATION NUMBER*

36C26223Q1328

RESPONSE DATE/TIME/ZONE

07-07-2023 5:00pm MOUNTAIN TIME, DENVER, USA

ARCHIVE

60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

SDVOSBC

PRODUCT SERVICE CODE*

S217

NAICS CODE*

424930

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

NCO22-Gilbert Network Contracting New Mexico VA Health Care System 1501 San Pedro Drive SE Albuquerque NM 87108

POINT OF CONTACT*

Contract Specialist Jordan Alonzo jordan.alonzo@va.gov (505)767-6094

PLACE OF PERFORMANCE

ADDRESS

VA Loma Linda Healthcare System (VALLHCS)

11201 Benton St.

Loma Linda California

POSTAL CODE

92357

COUNTRY

United States

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

The VA Loma Linda Healthcare System is currently looking for a contractor that may supply interior and exterior plants, containers and maintenance.

Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 424930 100 employees.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to Jordan.alonzo@va.gov . All information submissions to be marked Attn: Jordan Alonzo, Contract Specialist and should be received no later than 5:00 pm EST on July 7, 2023.

STATEMENT OF REQUIREMENTS

LOMA LINDA VA HEALTHCARE SYSTEM

MAIN FACILITY LIVE PLANTS PROCURMENT

I. Objective

The Government requires interior and exterior plants, containers, maintenance, and replacement for the Main Facility building at Loma Linda VA Healthcare System located at 11201 Benton Steet, Loma Linda, CA 92357. All plants and containers SHALL be provided/exchanged and removed by the contract. All plant quantities and locations are submitted to change due to construction, renovations, or occupancy type per the Contracting Officer Representative. All material provided/exchanged SHALL remain property of the contractor.

Period and Place of Performance

The installation of goods will take place at the Main Facility building in Loma Linda, CA.

a) Contract Period of Performance Dates

i) 12 months after award

Contract Requirements Required services are:

1. Plants, containers, maintenance, and replacement are to be coordinated with the Contracting Office Representative (COR) to avoid interrupting patient or visitor services.

2. Vendor will perform work during standard business hours between 8:00 am – 4:30 pm.

3. Vendor will upon award of contract propose plants, containers, maintenance and replacement schedule date and times with the COR.

4. There is no laydown yard or external space for the Vendor’s/Offeror’s/Bidder’s equipment, transportation, and materials.

5. Plants, containers, maintenance, and replacement will be for the following location: 11201 Benton Steet, Loma Linda, CA 92357

II. Vendor Requirements:

a. Vendor must have access / use a proper acclimation / conditions commercial greenhouse or shade-house.

b. Vendor will not use warehouse facilities for plant storage.

c. Vendor must carry $1M General Liability insurance policy.

d. Vendor employees must be state certified with “BMP” Best Management Practices.

e. Vendor must have in house licensed pest control certifications.

f. Vendor’s employees must always wear a company uniform when on Veterans Affairs property.

g. Vendor vehicles must park in designated areas only.

h. Vendor must follow all Veterans Affairs background requirements as necessary.

i. Vendors must adhere to all Veterans Affairs rules and regulations and limit interaction with patients, visitors, and employees.

j. Vendors are to respect patient privacy, facility safety, and infection control practices at all times.

k. Vendors are never to interfere with or disrupt medical center operations.

l. Vendors are to have active commercial accounts in similar size and scope providing references of those accounts.

m. Vendors must be able to respond to service needs within 24 hrs.

n. Any damage or theft of plants, containers, and seasonal decorations is the Vendor’s liability and must be immediately replaced.

o. All plant containers shall be pre-approved by the Contracting Officer’s Representative Joseph Bou Harb via email Joseph.BouHarb@va.gov via submittal prior to placement.

III. Scope of Services

a. Weekly maintenance and watering of plants.
b. Hand watering when needed for proper growth of the plant.
c. Pruning of brown, wilted, and dead leaves when required.
d. Removal and disposal off-site of plants and containers as needed.
e. Dusting of plant material weekly.
f. Detailed cleaning of containers on a weekly basis.
g. Fertilization four (4) times per year with an all-purpose liquid 20-20-20 fertilizer.
h. Insect and disease control as needed including weekly preferred environmentally friendly	and/or green pest control.
i. Camouflaging of grow pots with moss to present a neat, decorative appearance at all times.
j. Water must be sourced locally.
k. Transportation of water throughout the buildings must be in enclosed fiberglass pressurized	water tanks.
l. No buckets and / or hoses are permitted inside any building for watering interior plants.
m. All plants must meet California standards.
n. All plants will be 20-30% shade grown.
o. All plant sizes installed as stated below in Section IV.
p. All plant replacements are at the expense of the Vendor and to take place when the plants	decline no more than 30% of their foliage from the time of install.
t. Vendor assumes all liability for installation of plants to not harm or damage the surrounding	physical environment.

IV. Locations of Plants, Decorations, and Containers

1. First Floor - Beneficiary 1 Travel wall

PRODUCT OR EQUAL:

a. Quantity (4) Solo Wall Container Matte White ( 36x14x36 )

b. Quantity (3) Zamia Zamiifolia ( 10 )

c. Quantity (12) Staging: foam, saucer, collar & moss

d. Quantity (7) Sanseveria Laurentii ( 10 )

2. First Floor - Beneficiary Travel wall

PRODUCT OR EQUAL:

a. Quantity (2) Solo Wall Container Matte White ( 48x16.5x36 )

b. Quantity (4) Zamia Zamiifolia ( 10 )

c. Quantity (4) Staging: foam, saucer, collar & moss

3. First Floor - Main lobby POTUS wall

PRODUCT OR EQUAL:

a. Quantity (2) Grand Cylinder Container Matte White ( 9.5x11.2 )

b. Quantity (2) Scindapsus Aureum (Pothos) ( 8 )

c. Quantity (2) Staging: foam, saucer, collar & moss

4. First Floor - Main lobby hallway left of POTUS

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Matte White ( 9.5x11.2 )

b. Quantity (1) Scindapsus Aureum (Pothos) ( 8 )

c. Quantity (1) Staging: foam, saucer, collar & moss

5. First Floor - Starbucks area tables

PRODUCT OR EQUAL:

a. Quantity (3) Grand Cylinder Container Matte White ( 9.5x11.2 )

b. Quantity (3) Scindapsus Aureum (Pothos) ( 8 )

c. Quantity (3) Staging: foam, saucer, collar & moss

6. First Floor - Lobby Pillar

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Matte White ( 15x17.8 )

b. Quantity (1) Ficus Lyrata ( 12 )

c. Quantity (1) Staging: foam, saucer, collar & moss

7. First Floor - Near condiments window by chair

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Matte White ( 15x17.8 )

b. Quantity (1) Ficus Lyrata ( 12 )

c. Quantity (1) Staging: foam, saucer, collar & moss

8. First Floor - Lobby couch ends

PRODUCT OR EQUAL:

a. Quantity (2) Grand Cylinder Container Matte White ( 11x13 )

b. Quantity (2) Zamia Zamiifolia ( 10 )

c. Quantity (2) Staging: foam, saucer, collar & moss

9. First Floor - Entrance tables

PRODUCT OR EQUAL:

a. Quantity (2) Grand Cylinder Container Matte White ( 9.5x11.2 )

b. Quantity (2) Scindapsus Aureum (Pothos) ( 8 )

c. Quantity (2) Staging: foam, saucer, collar & moss

10. First Floor - Main lobby elevator by trash can

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Matte White ( 11x13 )

b. Quantity (1) Sansevieria Black Gold ( 10 )

c. Quantity (1) Staging: foam, saucer, collar & moss

11. First Floor - EXTERIOR behind benches:

PRODUCT OR EQUAL:

a. Quantity (2) Solo Wall Container Matte White ( 48x16.5x36 )

b. Quantity (4) Sanseveria Laurentii ( 10 )

c. Quantity (2) Staging: gravel, soil separator & overfill drain

d. Quantity (2) Soil 2Cuft. Bag

12. First Floor - EXTERIOR right corner of entrance

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Gunmetal ( 11x13 )

b. Quantity (1) Drac Jans ( 10 )

c. Quantity (1) Staging: gravel, soil separator & overfill drain

d. Quantity (1) Soil 2Cuft. Bag

13. First Floor - Vestibule

PRODUCT OR EQUAL:

a. Quantity (1) Grand Cylinder Container Gunmetal ( 11x13 )

b. Quantity (1) Drac Jans ( 10 )

c. Quantity (1) Staging: foam, saucer, collar & moss

14. First Floor - Beneficiary Travel GREEN WALL plants

PRODUCT OR EQUAL:

a. Quantity (1) geen wall plants 560

15. First Floor - Beneficiary Travel GREEN WALL system

PRODUCT OR EQUAL:

a. Quantity (1) Green Wall System 276" W X 120" H

16. First Floor - Entire space one time installation and delivery services

*= Required Field

Sources Sought Notice

File details come from the government source that posted it. Updated Jul 3, 2023.