36C26223Q1091 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 17

605-23-4-6076-0440

None

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

36C262

Department of Veterans Affairs Network Contracting Office 22 4811 Airport Plaza Drive Suite 600 Long Beach CA 90815

To all Offerors/Bidders

36C26223Q1091

06-22-2023

X

X X

07-07-2023

See CONTINUATION Page

X 1

AMENDMENT #0001 TO EXTEND RESPONSE DATE FROM 06/30/2023 TO 07/07/2023 DUE TO JOB WALK CHANGE.

MAYTE DIAZ

CONTRACTING OFFICER

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

1.00 YR _______________ ________________

One Annual Testing and Certification of the Fire Alarm System and Various Devices in accordance with the statement of work, per National Fire Protection Association (NFPA) for hospitals.

Contract Period: Base POP Begin: 08-10-2023 POP End: 08-09-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Rebuilding of Equipment - Alarm, Signal, and Security Detection Systems

1.00 YR ________________ ________________

One Semi Annual Testing and Certification of the Fire Alarm System and Various Devices per NFPA for hospitals. Includes Suppression Testing for 9 Kitchen Hoods, up to 350 Fire Door inspections, and inspecting the first floor IT area HFC-227 system.

Contract Period: Base POP Begin: 08-10-2023 POP End: 08-09-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, Two Quarterly Testing and Certifications of each Fire Alarm System and Various Devices in accordance with the statement of work, per NFPA for hospitals.

Contract Period: Base POP Begin: 08-10-2023 POP End: 08-09-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, Emergency-above and beyond fire alarm maintenance services.

Contract Period: Base POP Begin: 08-10-2023 POP End: 08-09-2024 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Various Devices in accordance with the statement of work, per National Fire Protection Association (NFPA) for hospitals.

Contract Period: Option 1 POP Begin: 08-10-2024 POP End: 08-09-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, System and Various Devices in accordance with the statement of work, per NFPA for hospitals.

Contract Period: Option 1 POP Begin: 08-10-2024 POP End: 08-09-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, System and Various Devices per NFPA for hospitals. Includes Suppression Testing for 9 Kitchen Hoods, up to 350 Fire Door inspections, and inspecting the first floor IT area HFC-227 system.

Contract Period: Option 1 POP Begin: 08-10-2024 POP End: 08-09-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR ______________ _______________

services.

Contract Period: Option 1 POP Begin: 08-10-2024 POP End: 08-09-2025 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, and Various Devices in accordance with the statement of work, per National Fire Protection Association (NFPA) for hospitals.

Contract Period: Option 2 POP Begin: 08-10-2025 POP End: 08-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR ______________ ______________

System and Various Devices in accordance with the statement of work, per NFPA for hospitals.

Contract Period: Option 2 POP Begin: 08-10-2025 POP End: 08-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR _____________ ______________

System and Various Devices per NFPA for hospitals. Includes Suppression Testing for 9 Kitchen Hoods, up to 350 Fire Door inspections, and inspecting the first floor IT area HFC-227 system.

Contract Period: Option 2 POP Begin: 08-10-2025 POP End: 08-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR _______________ _______________

services.

Contract Period: Option 2 POP Begin: 08-10-2025 POP End: 08-09-2026 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR _______________ _______________

and Various Devices in accordance with the statement of work, per National Fire Protection Association (NFPA) for hospitals.

Contract Period: Option 3 POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, System and Various Devices in accordance with the statement of work, per NFPA for hospitals.

Contract Period: Option 3 POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, System and Various Devices per NFPA for hospitals. Includes Suppression Testing for 9 Kitchen Hoods, up to 350 Fire Door inspections, and inspecting the first floor IT area HFC-227 system.

Contract Period: Option 3 POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, services.

Contract Period: Option 3 POP Begin: 08-10-2026 POP End: 08-09-2027 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

1.00 YR ________________ _______________

and Various Devices in accordance with the statement of work, per National Fire Protection Association (NFPA) for hospitals.

Contract Period: Option 4 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair,

1.00 YR ________________

Two Quarterly Testing and Certifications of each Fire Alarm System and Various Devices in accordance with the statement of work, per NFPA for hospitals.

Contract Period: Option 4 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, One Semi Annual Testing and Certification of the Fire Alarm System and Various Devices per NFPA for hospitals. Includes Suppression Testing for 9 Kitchen Hoods, up to 350 Fire Door inspections, and inspecting the first floor IT area HFC-227 system.

Contract Period: Option 4 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths)

Emergency-above and beyond fire alarm maintenance services.

Contract Period: Option 4 POP Begin: 08-10-2027 POP End: 08-09-2028 PRINCIPAL NAICS CODE: 561621 - Security Systems Services (except Locksmiths) PRODUCT/SERVICE CODE: J063 - Maintenance, Repair, GRAND TOTAL ________________

A.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001-

SHIP TO: Department of Veterans Affairs VA Loma Linda Healthcare System 11201 Benton Street Loma Linda, CA 92357 1000

USA

1.00

MARK

FOR:

David Grzechowiak

(909) 825-7084 Ext 4303 david.grzechowiak@va.gov

STATEMENT OF WORK

I. TITLE:

Perform Required Fire Alarm Panel and Associated Devices Inspection, Testing, Maintenance and Replacement as Needed at the VA Loma Linda Healthcare System (VALLHCS) at 11201 Benton St. Loma Linda, CA 92357

II. BACKGROUND INFORMATION:

Fire Alarm Devices and Components shall be tested in accordance with the National Fire Alarm Code Handbook. National Fire Protection Association (NFPA 72) and Joint Commission Standards. Contractor shall provide a certification report to LLHS Contracting Officer Representative (COR) after the completion of each test.

III. OBJECTIVES:

The purpose of this contract is to have a Contractor to furnish all the labor, transportation, supplies, materials, and equipment necessary to perform scheduled inspections, diagnostic tests of panel and monitoring functions, and associated devices in accordance with the National Fire Alarm Code Handbook; National Fire Protection Association (NFPA 72), Joint Commission, industry standards and this statement of work (SOW). A list of devices and the frequency are listed below:

Equipment Number of Devices Testing Frequency

Smoke Detectors 600 Annual

Duct Detectors 60 Annual

Heat Detectors 62 Annual

Manual Pull Station 180 Annual

Audio/Visual Unit 1500 Annual

Fire Bell 20 Annual

Door Holder 350 Annual

Roll Down Door 8 Annual

Fire Door (Personnel Doors) 350 Annual

Water Flow Switch 70 Semi-Annual

Tamper Switch 65 Semi-Annual

Fire Pump Supervisory Signal 12 Annual

Digital Communicator 1 Quarterly

Notifier Fire Alarm Panel 66 Quarterly

Annunciator 15 Annual

Fire Pump 1 Annual

Smoke and Fire Dampers 167 6 Years (Due 5/1/2026)

Kitchen Fire Suppression Hoods

9 Semi-Annual

1st Floor IT Room (HFC 227) 1 Annual

Standpipe 12 5 Years (Due 6/26/23)

Emergency Services Notification

Apple Valley (Response Time)

1 Annual

Smoke Detection Shutdown Devices (HVAC)

60 Annual

Sprinkler Main Drain Test 12 Annual

a. The contractor shall provide trained personnel to test and certify equipment without the assistance of the VALLHCS employees.

b) The contractor shall provide testing of the audible and visual fire alarm warning devices while minimizing effects on patient care.

c) The contractor shall ensure audible and visual fire alarm warning devices are verified once and be silenced or disabled during further testing.

d) The contractor shall ensure that audible and visual fire alarm warning devices shall not be activated more than once and the duration does not exceed 10 minutes.

e) The contractor shall ensure that the Fire Pump alarm interface is tested at the specified NFPA frequency. Contractor shall provide a detailed document of the Fire Pump alarm test results. Contractor shall perform any repairs and re-test to comply with annual certification.

f) The contractor shall ensure that each alarm device is tested and the signal time for each device is measured and recorded by name then sent to the Central Station.

h) The contractor shall ensure that the smoke detector functions are tested by activation of the alarm by use of smoke, and by magnetic actuators.

i)Contractor shall work with the COR and coordinate all Fire Alarm testing activities.

j) Contractor shall insert the NFPA 72 Version (year) that the devices were tested to on every inspection document to meet Joint Commission reporting requirements.

k) Contractor to provide preliminary inspections reports the day of inspection and advise immediately of any life safety violations or emergencies. Contractor to provide final reports within 72 hours of the inspection to ensure compliance with the Joint Commission.

l) Contractor to perform additional testing of devices as renovations happen or in the event of device replacement.

m) Contractor to provide cost estimates for any repairs necessitated to ensure the hospitals capabilities to extinguish fires and to preserve life and property.

n) Contractor to provide a physical inspection of 12 wet pipe systems every 5 years for all valves, piping, and assemblies. Contractor to conduct a flow test and record PSI. Contractor to perform preventative maintenance as needed to include operation of all valves and lubrication.

Contractor to verify via Graphics Control and Apple Valley Monitoring acknowledgement of water flow tampers, and alarm devices.

o) Contractor to back flush the fire department connection and water flow the main drain.

Contractor shall provide video or picture evidence of the internal obstruction investigation of the 12 risers.

3. TEST EQUIPMENT:

The VA shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the contractor to bring the appropriate equipment and/or supplies necessary to complete the work.

4. RADIUS REQUIREMENT:

Contractor shall respond to VALLHCS within two hours for emergencies.

5. REPORTING:

• For services to be performed during normal working hours (6am to 4pm, Monday through Friday), the Contractor shall report upon arrival to Graphics Control.

• For repairs or services required outside normal working hours, the contract service technician shall report upon arrival to Graphics Control. Additionally, the technician is required to complete a report for service rendered and leave it with Graphics Control.

6. SERVICE CALLS, NOTIFICATION AND RESPONSE TIME:

a) The Contractor shall provide an emergency telephone number for the purposes of accepting service calls, available 24 hours a day, 7 days a week.

b) Contractor shall respond by telephone within one hour after initial service request and shall respond within 24 hours to repair an onsite malfunction or defect.

7. CHANGES:

The contractor is advised that only the Contracting Officer, acting within the scope of the contract has the authority to make changes which affect the contract in terms of quality, quantity, price or delivery. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

8. CONTRACTOR RESPONSIBILITIES:

The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. He/she shall take all the precautions necessary to protect persons and property from injury or damage, Contractor shall comply with all VA safety standards, manufacturers/industry standards, FDA, OSHA, JCAHO, and the latest edition of

NFPA-99.

9. PERSONNEL REQUIREMENTS:

Refusal of Contractor’s Personnel: The Government reserves the right to accept or reject Contractor’s staff for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct shall be dealt with by the Contractor, COR and the final decision made by the Contracting Officer.

10. PERSONNEL QUALIFICATIONS/EXPERIENCE CRITERIA:

Contractor personnel shall have the following qualifications, but not limited to:

a) Personnel shall be fully qualified (trained and experienced) to perform maintenance and repair on the equipment listed.

b) The Contractor shall provide training certificates (on fire alarm systems) for technicians inspecting / testing / certifying equipment.

11. BADGES AND PARKING

a) All Contractor personnel are required to wear identification (ID) badges issued be the VA Police Station during the entire time they are on the VALLHS grounds. All Contractor personnel are also required to wear Vendor ID badges noting Contractor name, Personal name, and photo of Contractor personnel.

b) It is the responsibility of the Contractor’s personnel to park in the appropriate designated parking areas. Parking information is available from the individual VA Healthcare System Police Station. VALLHS shall not validate or make reimbursement for parking violations of the Contractor’s personnel under any circumstance.

12. HOURS OF SERVICES:

The Contractor shall perform services Monday through Friday with the exception of National Holidays between the hours of 6:00 am to 5 pm. Kitchen Hood Inspections shall not begin prior to 8:00 p.m.

IV. PERIOD OF PERFORMANCE:

This will be a base year and 4 option years contract. The testing frequency shall be quarterly, semi-annual and annual.

V. PLACE OF PERFORMANCE:

VA Loma Linda 11201 Benton St. Loma Linda, CA 92357

VI. LICENSING REQUIREMENTS:

Offeror must have the following:

• 30-hour Occupational Safety and Health Administration (OSHA) safety card for supervisors and OSHA 10 for technicians.

• C-16 Fire Protection Contractor License

VII. SPECIFIC REQUIREMENTS:

• Schedule with Contracting Officer Representative (COR) or Designee five (5) business days in advance before work starts.

• One week prior to start of job, all personnel shall have a valid Loma Linda PIV badge.

• Prior to work each day, the contractor’s designated lead or supervisor are/is to check in with VALLHCS COR or in their absence, check in with Graphics Control in the plant.

• Staging areas and temporary parking will be arranged as needed.

• Contractor shall conform to the following standards, policies, regulations, governing agency, and any other local, state, or Federal guidelines that are not listed here:

-- OSHA Regulations, www.osha.gov -- NFPA, www.nfpa.org

VIII. RECOGNIZED HOLIDAYS:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day http://www.osha.gov/ http://www.nfpa.org/

XI. CONTRACTOR EMPLOYEES:

Contractor personnel shall present a neat appearance and be easily recognized as Contractor employees. Example: wearing of distinctive clothing such as uniform, badges, patches, etc.

X. SMOKING AND VAPING POLICIES:

Smoking and vaping are prohibited on Government property.

XI. SAFETY AND PPE EQUIPMENT:

Shall be provided for each Contractor employee by the Contractor.

XII. OVER AND ABOVE REPAIR:

Upon discovery of a malfunctioning part the Contractor shall immediately notify the COR.

The repair job shall not be initiated until approval is obtained from the Contracting Officer and appropriate Facilities Staff/COR. Charges for repair, labor and parts shall originate only when required and upon prior approval being granted by the Contracting Officer. At the VA’s option the Contractor may be requested to provide a price quotation for the repair job. The VA has sole discretion to select the Contractor who will provide these repair services and they will be ordered as a separate action (not as a part of this contract).

XIII. GUARANTEE:

The contractor will guarantee workmanship and all parts furnished by the contractor for a period of one (1) year from the date of installation. Warrantee for labor will be 1 year from service provided.

XIV. SITE VISIT:

We request a site visit on June 26, 2023, at 10:30 am with Mr. David Grzechowiak at the Main Hospital, Loma Linda VA Health Care System, 11201 Benton Street, Loma Linda, CA. with all prospective vendors responding to this solicitation to view the requirements at the facility.

Please RSVP by calling or emailing Mr. Grzechowiak, Maintenance & Ops Chief) at: (909) 825- 7084, x 4303, email: david.grzechowiak@va.gov

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

Offerors are notified that VA Form 10091, FMS Vendor File Request Form and W-9 (See attached documents). Request for Taxpayer Identification Number and Certification shall be securely faxed to the VA Financial Service Center at (512) 460-5221, and also be submitted with their quote. Failure to include this information may eliminate the offeror from award consideration or considerably delay the award.

IAW FAR 13.106-2(b)(3), a Comparative Evaluation will be performed to evaluate all quotes.

Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation.

Note: It is “Encouraged” for all interested parties to attend the site visit on the date and time stated in the Statement of Work.

Required Submittals: Proof that the Contractor and all personnel performing on the contract have the following training and certifications:

• 30-hour Occupational Safety and Health Administration (OSHA) safety card for supervisors and OSHA 10 for technicians.

• C-16 Fire Protection Contractor License.

Quotes shall be submitted on a SF1449 by email to cristine.carmody@va.gov by July 7, 2022 @ 4:00 pm PST and will be accepted by the Government at the time the email is delivered to the Government email server. Quotes must also be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting a quote is responsible for ensuring that the Contract Specialist has received the quote before the deadline for receipt of quotes, and the government will not be responsible for delays or failures or either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

(a) North American Industry Classification System (NAICS) code and small business size standard are stated in the solicitation.

(b) Submission of quotations. Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

mailto:cristine.carmody@va.gov

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation

(d) Late Submissions

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., California time, for the designated Government office on the date that quotations are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and will not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(c) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(d) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations.

Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(e) Unique Entity Identifier (UEI) from GSA: (Applies to all proposals exceeding the Micro- Purchase Threshold (MPT), and proposals of MPT or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its proposal, the annotation “UEI” followed by the ID that identifies the offeror’s name and address. The UEI is generated in SAM.gov. If you are registered in SAM.gov (active or not), you already have a Unique Entity ID. It is viewable at SAM.gov. If you are new to SAM.gov and will be registering for the first time, you will get your Unique Entity ID (SAM) during registration.

(f) Questions: Email all questions to cristine.carmody@va.gov no later than June, 30, 2023 @ 3:00pm (PST). The Government reserves the right to not answer questions not meeting this timeline if doing so would result in an amendment requiring and extension of the mailto:cristine.carmody@va.gov solicitation and the extension would not be in the best interest of the Government. All responses to questions will be posted on Federal Business Opportunities.

(g) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

(End of Provision)

RFQ – AMENDMENT SEE ATTACHED

Contractor to perform required Fire Alarm Panel and Associated Device Inspection, Testing, Maintenance and Replacement as needed at the VA Loma Linda Healthcare System (VALLHCS). Fire Alarm Devices and Components shall be tested in accordance with the National Fire Alarm Code Handbook. National Fire Protection Association (NFPA 72) and Joint Commission Standards. Contractor shall provide a certification report to LLHCS Contracting Officer Representative (COR) after the completion of each test.