36C26223Q1039 Sources Sought 9 May 2023.pdf

SUBJECT* 6 Community Based Outpatient Clinics Unarmed Security

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 85723

SOLICITATION NUMBER* 36C26223Q1039

RESPONSE DATE/TIME/ZONE 05-19-2023 16:00 MOUNTAIN TIME, DENVER, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* S206

NAICS CODE* 561612

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723

POINT OF CONTACT* Contract Specialist Brock Wilson (Contractor) brock.wilson@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ

POSTAL CODE 85723

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.

Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address

(c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number

(h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Security Guard Services at six (6) Community Based Outpatient Clinics (Victorville, Blythe, Rancho Cucamonga, Murrieta, Corona and Palm Desert CBOC).

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside.

However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561612 ($29 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov.

Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to brock.wilson@va.gov. All information submissions to be marked Attn: Brock Wilson, Contract Specialist and should be received no later than 4:00 pm EST on May 19, 2023.

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract.

Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address

(c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number

(h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

Security Guard Services at six (6) Community Based Outpatient Clinics (Victorville, Blythe, Rancho Cucamonga, Murrieta, Corona and Palm Desert CBOC).

Important information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Business set aside.

However, if response by Service-Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 561612 ($29 Million Dollars).

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov.

Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to brock.wilson@va.gov. All information submissions to be marked Attn: Brock Wilson, Contract Specialist and should be received no later than 4:00 pm EST on May 19, 2023.

B.2 SCOPE OF WORK:

The Department of Veteran Affairs Loma Linda Healthcare System (VALLHS) requires a contractor to provide Security Guard Services at six (6) Community Based Outpatient Clinics (Victorville, Blythe, Rancho Cucamonga, Murrieta, Corona, and Palm Desert CBOC). This Firm Fixed Contract shall be effective for a period of one base year with the Government’s option to extend the contract up to (4) four one-year option periods.

PERIOD OF PERFORMANCE:

Base Year: July 1, 2023 – June 31, 2024

DESCRIPTION QTY UNIT OF ISSUE UNIT PRICE ESTIMATED

TOTAL

Victorville Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Palm Desert Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Murrieta Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Rancho Cucamonga Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Corona Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Blythe Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

TOTAL SECURITY

GUARDS

TOTAL HOURS TOTAL

6 12,480

C

Sources Sought Notice

Option Year 1: July 1, 2024 – June 31, 2025

DESCRIPTION QTY UNIT OF ISSUE UNIT PRICE ESTIMATED

TOTAL

Victorville Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Palm Desert Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Murrieta Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Rancho Cucamonga Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Corona Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Blythe Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

TOTAL SECURITY

GUARDS

TOTAL HOURS TOTAL

D

Option Year 2: July 1, 2025 – June 31, 2026

DESCRIPTION QTY UNIT OF ISSUE UNIT PRICE ESTIMATED

TOTAL

Victorville Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Palm Desert Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Murrieta Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Rancho Cucamonga Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Corona Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Blythe Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

TOTAL SECURITY

GUARDS

TOTAL HOURS TOTAL

E

Option Year 3: July 1, 2026 – June 31, 2027

DESCRIPTION QTY UNIT OF ISSUE UNIT PRICE ESTIMATED

TOTAL

Victorville Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Palm Desert Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Murrieta Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Rancho Cucamonga Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Corona Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Blythe Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

TOTAL SECURITY

GUARDS

TOTAL HOURS TOTAL

F

Option Year 4: July 1, 2027 – June 31, 2028

DESCRIPTION QTY UNIT OF ISSUE UNIT PRICE ESTIMATED

TOTAL

Victorville Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Palm Desert Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Murrieta Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Rancho Cucamonga Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Corona Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

Blythe Veterans Medical Clinic (CBOC) One (1) Security Guard

8:00 am - 5:00 pm

2,080 HR

TOTAL SECURITY

GUARDS

TOTAL HOURS TOTAL

BASE YEAR ESTIMATED TOTAL:

OPTION YEAR 1 ESTIMATED TOTAL:

OPTION YEAR 2 ESTIMATED TOTAL:

OPTION YEAR 3 ESTIMATED TOTAL:

OPTION YEAR 4 ESTIMATED TOTAL:

AGGREGATED COST FOR BASE + OPTION YEARS:

F.2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK AND REQUIREMENTS

1. DESCRIPTION OF SERVICES:

The Contractor shall be responsible for providing (1) unarmed Security Guards with a level I certification or higher, furnish all labor, supervision, uniforms, training, transportation, equipment, supplies, and management to provide on-site security guard services for VA Facilities located throughout VA Loma Linda Healthcare System (VALLHS).

All security guards must possess a license or certificate through the California Bureau of Security & Investigative Services (Unarmed Security Guard I or II).

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The contractor shall perform to the standards in this contract.

The contractor tour of duty will be Monday through Friday from 8:00 am to 5:00 pm. Services are not required on weekends or holidays. Services outside of hours specified may be required through contract modification.

2. PARTICIPATING FACILITIES:

VA Loma Linda Healthcare System

Victorville Community Based Outpatient Clinic (CBOC)

14598 7th Street, Suite B

Victorville, CA 92395-4214

Palm Desert Community Based Outpatient Clinic (CBOC)

72700 Dinah Shore Drive

Palm Desert, CA 92211

Murrieta Community Based Outpatient Clinic (CBOC)

25121 Madison Avenue, Suite 105

Murrieta, CA 92562-8970

Rancho Cucamonga Community Based Outpatient Clinic (CBOC)

8160 Day Creek Boulevard, Ste 120

Rancho Cucamonga, CA 91739-9329

Corona Community Based Outpatient Clinic (CBOC)

280 Teller Street, Suite 120

Corona, CA 92779

Blythe Community Based Outpatient Clinic (CBOC)

1273 West Hobson Way

Blythe, CA 92225

3. QUALIFICATIONS:

a. The Contractor shall have relevant experience performing the services required of this Statement of Work.

b. Have a minimum of six (6) Security Guards that have completed a VA Background check at time of award.

c. Security Guards must be a minimum of twenty-one (21) years of age.

d. Proof of contractor liability insurance.

e. Proof that the Contractor and all personnel performing on the contract are licensed with the California Bureau of Security & Investigative Services (Unarmed Security Guard I or II).

1. SPECIFIC TASKS:

SECURITY GUARD I: All on-site Security Guards fall under this category, except supervisors and special assignment guards. Services shall include but may not be limited to the following:

a. Contractor’s employees are restricted from using Force while providing Security Guard services at all Loma Linda VA Community Based Outpatient Clinics. The Security Guards primary function will be to observe, document and report.

b. Security Guards are restricted from intervening in domestic disputes. In the case of a domestic dispute Security Guards are to call the local Law Enforcement Officials prior to calling VA Police Dispatch (909) 583-6299.

c. Notify VA Police (Dispatch) upon arrival and prior to departure via a telephone within the assigned VA facility.

d. Ensure all entrances are clear of hazards.

e. Be watchful for vandalism to buildings, equipment and/or government vehicles.

f. Document and notify VA Police, and/or designated VA staff member, upon discovery of a criminal act or violation of VA Policy.

g. Document and report suspicious activity to VA Police and/or designated VA staff official.

h. Render assistance to employees, patients, and visitors. Security Guards may relay guidance and or instructions provided by the VA Police to VA employees, patients and visitors during fires, storms, earthquakes, or other incidents when directed by VA Police.

i. Maintain a physical presence by conducting and documenting hourly random patrols of assigned parking lots, buildings and around the assigned VA Facility.

j. Admit only authorized personnel to park in assigned parking lots at the VA facility.

k. Report to VA Police, incidents of persons attempting to gain unauthorized access to Loma Linda VA Community Based Outpatient Clinics and detain only if requested by VA Police.

l. Document and report to the designated VA staff official potentially hazardous conditions, items in need of repair, including inoperative lights, leaky faucets, toilet stoppages, broken or slippery floor surfaces.

m. Security Guards may be assigned to parking lot entrances by VA Police to monitor vehicle and pedestrian traffic flow, to deter illegal parking and to write courtesy violations when authorized by VA Police.

n. Assist VA Police and support Police actions only when directed by the VA Police Officer at the scene or by VA Police Dispatch.

o. Notify VA Police immediately of any alarm and report to the site within 15 minutes of alarm (if requested) by VA Police Dispatch.

p. The local Police shall be notified first if a crime is in progress or there is evidence that a crime has taken place.

q. Assist VA personnel with incapacitated patient.

SECURITY SUPERVISOR: The Contractor shall provide the name(s), telephone number(s) and addresses of the Supervisor, in writing, to the Contracting Officer prior to performance under this contract. The term “Supervisor” as used in this contract means a person designated in writing by the Contractor who has authority to act for the Contractor on a day-to-day basis at the work site, or via telephone. The Supervisor’s services shall include but may not be limited to the following:

a. Notify the VA Police no later than fifteen (15) minutes after the start of a shift if a Security Guard is not at or will not be at his or her assigned VA facility as scheduled.

Inform the VA Police of the disposition or steps being taken to replace the absent Security Guard.

b. Document the amount of time services was not rendered as scheduled and ensure that time is subtracted from the appropriate invoice.

c. Ensure Security Guards are on post and in the proper uniform.

d. Ensure Security Guards know and understand the orders and policies of the post they are assigned.

e. Contractor shall ensure that security officers’ certifications are completed as required and the paperwork is forwarded to the COR.

f. Ensure Security Guards are vigilant for vandalism to buildings and/or government vehicles.

g. Notify local law enforcement officials and VA Police, of any suspected or actual break-in.

h. Ensure that officers are properly informed, trained for the assigned site according to the requirements of the VA Police and VA Policies.

i. Review and reconcile all invoices ensuring the Security Guards name, location, hours worked are correct and the COR has approved the invoice prior to it being submitted.

j. Attend meetings on-site as requested by the COR or VA Police.

k. Notify the COR of any action documented or not (other than normal duties) taken by Security Guards during a shift.

l. Inform the COR of any mechanical malfunctions of the alarm system.

2. CHANGES:

Services shall only be changed by a written modification to the contract. The modification will be prepared by the VA Contracting Officer prior to becoming effective. Only those services specified herein are authorized. Before performing any service of a non-contract nature, the Contractor shall advise the Contracting Officer of the reasons for the additional work. Changes to the resulting contract are not authorized, unless in writing by the Contracting Officer.

3. QUALITY ASSURANCE:

a. The COR shall evaluate the services provided by the Contractor on an ongoing basis.

b. The Contractor shall perform all work required under the terms of the SOW in a satisfactory manner.

c. The Contractor shall provide to the Contracting Officer a copy of the Contractors Quality Assurance Plan. This document shall identify the management concept for ensuring compliance with all contract requirements and shall include the following.

I. A description of the Contractor’s plan of providing Security Guard services in the absence of a Security Guard.

II. A description of the Contractor’s plan to replace Security Guards if they unable to remain at work.

d. The Contracting Officer reserves the right at no additional cost to the Government to schedule a quarterly visit with the Contractor to discuss performance. The Contractor shall have at least one person attending the meeting that is able to make decisions on their behalf.

4. ADDITIONAL REQUIREMENTS:

A post-award conference shall be held prior to commencing services with the attendance of the Contractor, COR, Contracting Officer and other Officials designated by the Contracting Officer. This meeting will be at no extra cost to the Government. The conference agenda shall include, as a minimum:

a. Performance Requirements

b. Schedules

c. Uniform and Accessory Requirements

d. Areas of concern

e. Background Checks

5. PROHIBITED ITEMS:

Security Guards shall not have the following items.

a. Handcuffs

b. Batons/Clubs

c. Firearms (even if licensed)

d. Knifes

e. Headphones

f. Pepper spray

g. Brass Knuckles

h. Stun Guns

6. PROHIBITED ACTIVITY:

a. Security Guards are prohibited from sitting in personal vehicles (or any other privately owned vehicle) while providing security services.

b. Security Guards are prohibited from pursuing suspects.

c. Security Guards shall not physically search anyone, even if consent is given.

d. Security Guards shall not conduct investigations at any VA Facility.

7. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to contractor personnel are listed below:

a. Contractor and subcontractor personnel will not have access to VA computer systems.

b. The cost of all background investigations shall be borne by the Contractor. The level of sensitivity shall be determined by the Government based on the type of access required. The level of sensitivity shall determine the depth of the investigation and the cost thereof.

c. Failure of a Contractor whose personnel or Subcontractor personnel fail to complete a background check may result in termination of the contract for default. Currently the estimated costs for such investigations are as follows:

The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, social security number, birthday and place of birth of Contractor personnel. The VA shall provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation.

8. CONTRACTOR POINT OF CONTACT:

The Contractor shall provide a contract Program Manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor’s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

a. Program Manager

COMPANY NAME:

ADDRESS:

PHONE NO:

PROGRAM MANAGER:

EMAIL:

9. CONTRACTOR EMPLOYEES:

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

Badge: Contractor will be sponsored through the VA COR to obtain a “NON-PIV/I Badge” from VA HR/PIV Office Personnel Security. All Contractor personnel are required to wear “VA NON-PIV/I Badge” during the entire time on VA facility.

Parking: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. The VALLHS does not validate or make reimbursement for parking violations of the contractor’s personnel.

Smoking: Contractor personnel may not smoke on any VA controlled properties. It is the responsibility of the VISN 22 Healthcare Facilities to provide a safe and healthful environment for employees and patients and to serve as a leader in community health awareness and education. It is in fulfillment of this obligation that the facilities are committed to the establishment of a smoke-free environment. This policy applies to every location within the VA Healthcare Facilities.

10. FEDERAL HOLIDAYS:

New Year’s Day January 1ST

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 4th

Juneteenth June 19th

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11th

Thanksgiving Day 4th Thursday in November

Christmas Day December 25th

When a Holiday falls on a Sunday, the following Monday shall be observed as a legal Holiday by U.S. Government Agencies. When a Holiday falls on a Saturday, the preceding Friday shall be observed as a legal Holiday.

11. MISSING PAGES

The offeror is advised to examine the Request for Quotation to verify the presence of all pages. If missing pages are discovered, he/she is urged to contact the Contracting Officer Mayte Diaz by phone (562) 766-2339, or by email mayte.diaz@va.gov

12. SITE VISIT

The locations for this requirement are listed within this synopsis. There will not be a scheduled site visit, it is the Offerors’ responsibility to view each location prior to submitting an offer in order to be fully aware of the scope of services required. Failure to do so will not relieve the Contractor from performing in accordance with the terms and conditions of this solicitation and at the offered price.